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Measures S and T
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Liana Simpson, representing a business organization located within the school district. |
Larona Farnum, representing a senior citizens’ organization. |
Albert "Fred" Nelson, representing a taxpayers’ organization. |
| Susan Seaman and Kurt Kramer, one of which is active in a parent-teacher organization and representing parents of students enrolled in the district’s elementary schools. | Bob Marino and Melinda Ciarabellini, one of which is active in a parent-teacher organization and representing parents of students enrolled in the district’s middle or high schools. | Marge Custis and Ken Skaggs representing the community at large with an interest in education. |
April 24, 2006
March 27, 2006
February 13, 2006
December 19, 2005
September 26, 2005
August 22, 2005
Citizens’ Oversight Committee Meeting
Winship Middle School Multi-Purpose Room
MINUTES – April 24, 2006
Citizens’ Oversight Committee
Members Present: Melinda Ciarabellini, Marge Custis, Larona Farnum, Lynn McKenna,
Liana Simpson, Ken Skaggs
Absent: Kurt Kramer, Bob Marino, Susan Seaman
Staff: Jerry Johnson, Sheldon Reber, Jim Scott, Debra Tilley
Project Management Firm: Don Brandon
Guest:None
The meeting commenced at 4:35 pm. by Chairman Skaggs.
WELCOME AND INTRODUCTIONS
ADJUSTMENTS TO THE AGENDA - None
APPROVAL OF MINUTES - It was M/S by Custis/Farnum to approve the March 27, 2006 minutes. Ayes: 6 Noes: 0 Absent: 3
PUBLIC COMMENTS (limited to three minutes per speaker) – None
ACTION ITEMS - None
SUB-COMMITTEE AND STAFF REPORTS
Interim School Board Meetings - Actions Taken
Assistant Superintendent Johnson reported on the public hearing held April 20, 2006 for the draft environmental impact report on the Eureka High School gymnasium project. No public members were present. A presentation by Winzler and Kelley was postponed until the May 3rd Board meeting.
Project Manager Update: Financial Status
Assistant Superintendent Johnson reported Grant and Lafayette Elementary Schools’ asbestos abatement is under way. Phase II modernization contracts for Grant & Lafayette Elementary Schools has been awarded to Dinsmore Construction at both sites.
INFORMATION/DISCUSSION ITEMS
Tour of Winship Middle School
Tour of Washington Elementary School
Following adjournment of the meeting committee members toured Winship Middle School and Washington Elementary.
VIII. FUTURE AGENDA ITEMS / NEXT MEETING DATE – The next meeting of the COC will
be on Monday, May 22, 2006 at 4:30 p.m. The meeting will be held at the Zane library followed
by a tour of Zane Middle School and Alice Birney Elementary School.
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 4:55 p.m.
Meeting summary submitted by: Debra Tilley
Meeting Summary reviewed by:
James W. Scott, Superintendent
C: Governing Board Members
Citizens’ Oversight Committee Meeting
Eureka High School Annex, Pottery Lab
MINUTES – March 27, 2006
Citizens’ Oversight Committee
Members Present: Melinda Ciarabellini, Marge Custis, Larona Farnum, Kurt Kramer,
Lynn McKenna, Susan Seaman, Ken Skaggs
Absent: Liana Simpson, Bob Marino
Staff: Jerry Johnson, Mike McKay, Sheldon Reber, Jim Scott, Debra Tilley
Project Management Firm: None
Guest:None
The meeting commenced at 4:35 pm. by Chairman Skaggs.
WELCOME AND INTRODUCTIONS
ADJUSTMENTS TO THE AGENDA - None
APPROVAL OF MINUTES - It was M/S by McKenna/Farnum to approve the February 13, 2006 minutes. Ayes: 5 Noes: 0 Absent: 2 (Kurt Kramer and Susan Seaman were not present
during this portion of the meeting.
PUBLIC COMMENTS (limited to three minutes per speaker) – None
ACTION ITEMS
Acceptance of Independent Annual Audit
Chairperson Skaggs addressed that the audit for Measures S & T was specific to fiscal year July 1, 2004 through June 30, 2005. Assistant Superintendent Johnson explained construction costs have risen since the passing of the 2002 bond. Worthington will be remodeled to house Alternative Education Programs with deferred maintenance monies as it was not part of the original bond. Skaggs addressed Note 4 – Abandoned Projects. Johnson explained any project/s abandoned under the bond/s will be recaptured for reallocation to use on other bond projects. It was M/S by Custis /Seaman to accept the Independent Annual Audit, Measures S & T. Ayes: 7 Noes: 0 Absent: 2
Approval of Third Annual Report to the Community
Chairperson Skaggs explained the final draft of the third Annual Report to the Community. The committee was informed that Washington and Alice Birney Elementary Schools, Zane Middle School and Eureka High Annex are completed. Winship Middle School is complete with the exception of a roof issue in the multi-purpose room. Details of the report were discussed by the committee. Wording of projects that were in progress was addressed and changes were made. It was M/S by Kramer/Custis to approve the Third Annual Report to the Community subject to the recommended changes. Ayes: 7 Noes: 0
SUB-COMMITTEE AND STAFF REPORTS
Interim School Board Meetings - Actions Taken
No report.
Project Manager Update: Financial Status
Superintendent Scott reported that Tom Fakner has resigned due to the travel distance required. 3D/I is in the process of reorganizing and a new program manager will be assigned. Scott reported for Measure S, Eureka High School, architecture firm LPA recommended the main building and industrial arts modernization be done in two phases. For Measure T, Grant and Lafayette Elementary Schools, sites are preparing for modernization taking place this summer.
INFORMATION/DISCUSSION ITEMS
Tour of Eureka High School Annex
The committee toured the new pottery studio and art classroom after adjournment of meeting.
VIII. FUTURE AGENDA ITEMS / NEXT MEETING DATE – The next meeting of the COC will
be on Monday, April 24th, at 4:30 p.m. The meeting will be held at the District Office Board
Room.
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 5:32 p.m.
Meeting summary submitted by: Debra Tilley
Meeting Summary reviewed by:
Jerry Johnson, Assistant Superintendent
C: Governing Board Members
Citizens’ Oversight Committee Meeting
District Office Board Room
MINUTES – February 13, 2006
Citizens’ Oversight Committee
Members Present: Melinda Ciarabellini, Kurt Kramer, Bob Marino, Lynn McKenna, Liana Simpson,
Ken Skaggs
Absent: Marge Custis, Larona Farnum, Susan Seaman
Staff: Mike McKay, Sheldon Reber, Jim Scott, Debra Tilley
Project Management Firm: Tom Fakner
Guest:None
The meeting commenced at 4:40 pm. by Chairman Skaggs.
WELCOME AND INTRODUCTIONS -Chairman Skaggs welcomed and introduced Tom Fakner, Program Manager, 3D/I.
ADJUSTMENTS TO THE AGENDA - None
APPROVAL OF MINUTES (December 19, 2005) It was M/S by McKenna/Skaggs to approve the December 19, 2005 minutes. Ayes: 6 Noes: 0 Absent: 3
PUBLIC COMMENTS (limited to three minutes per speaker) - None
ACTION ITEMS
Possible Approval of Third Annual Report to the Community (see item VII. A. below)
SUB-COMMITTEE AND STAFF REPORTS
Interim School Board Meetings (Bob Marino)
No report.
Project Manager Update: Financial Status (bond funding / matching funds versus cost
projections) & Timelines (Tom Fakner)
Fakner provided a detailed update of the modernization for all Eureka City Schools. The update includes projects completed, on-going projects, and future projects. Timelines, pictures and budget information is included. The update was discussed by the committee.
Review of Major Projects Completed / Planned at each Facility – (Tom Fakner)
Fakner informed the committee that an informational meeting with parents and staff for Grant and Lafayette Elementary Schools regarding the upcoming modernization plans will be held soon. A leak in the multi-purpose room at Winship Middle School has been addressed and is being resolved. Eureka High School modernization is being done in two phases in order to provide the opportunity for local general contractors to bid. The EHS gymnasium is a stand alone package. The demolition process and the new construction was discussed by the committee. Scott explained the EHS Main Street plans and design changes, the Community Media Center in the industrial arts building, the new pottery lab at the EHS Annex and the new wood shop and metal shop being relocated next to the agriculture classrooms. Information about an all weather surface for Albee Stadium was discussed as its use at present is limited to a few events for football and soccer. Scott suggested a tour of these sites next meeting.
Jefferson Elementary School closure/Relocation of Jacobs Program (Jim Scott)
Scott explained the Jefferson Elementary and Jacobs Campus will be closed. Adult Education will move to the Jefferson site and Zoe Barnum High School will move to the Worthington site. Scott reported that bond funds earmarked for Jefferson Elementary will be set aside for Lincoln Elementary and be blended with deferred maintenance to achieve the goals at that site. The bond funds that have been spent at Jefferson to date were solely for technology purposes. The Adult Education Program will be moved to the Jefferson site and will provide funding for all upgrades/modernization. The goal is for both campuses to be ready for occupancy by the start of school in September, 2006.
INFORMATION/DISCUSSION ITEMS
A. Third Annual Report to the Community (draft)
Chairman Skaggs prepared and presented the first draft of the “Third Annual Report to the
Community”. The draft will be reviewed by the committee for adoption at the next meeting.
Annual Independent Audit of Bonds (status) (Jerry Johnson)
The committee was provided with the June 30, 2005 audit prepared by May and Abrahamsen. Due to the absence of Johnson the audit will be discussed at the next meeting.
VIII. FUTURE AGENDA ITEMS / NEXT MEETING DATE – The next meeting of the COC will
be Monday, March 27 at 4:30 p.m. The meeting will be held at the EHS Annex in the pottery
lab and a facilities tour will follow business.
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 6:00 p.m.
Meeting summary submitted by: Debra
Meeting Summary reviewed by:
C: Governing Board Members
Citizens’ Oversight Committee Meeting
District Office Board Room
MINUTES – December 19, 2005
Citizens’ Oversight Committee
Members Present: Marge Custis, Larona Farnum, Lynn McKenna, Susan Seaman, Ken Skaggs
Absent: Melinda Ciarabellini, Kurt Kramer, Bob Marino, Liana Simpson
Staff: Jerry Johnson, Sheldon Reber, Debra Tilley
Project Management Firm: None
Guest: None
The meeting commenced at 4:45 pm. by Chairman Skaggs.
WELCOME AND INTRODUCTIONS -Chairman Skaggs welcomed and introduced new COC member Lynn McKenna representing the Taxpayer’s League.
ADJUSTMENTS TO THE AGENDA - None
APPROVAL OF MINUTES (September 26, 2005) It was M/S by Custis/Seaman to approve the September 26, 2005 minutes. Ayes: 5 Noes: 0 Absent: 4
PUBLIC COMMENTS (limited to three minutes per speaker) - None
ACTION ITEMS
None
SUB-COMMITTEE AND STAFF REPORTS
A. Interim School Board Meetings (Bob Marino) No Report
B. Project Manager Update: Financial Status (bond funding / matching funds
versus cost projections) & Timelines (Dan Prideaux) No Report
Review of Major Projects Completed / Planned at each Facility – Jerry Johnson reported to the Committee that Alice Birney Elementary, Winship and Zane Middle Schools major projects are completed. Modernization of the Washington Elementary School office is still on-going. Bids for Phase 2 of the bonds for Grant and Lafayette Elementary Schools and EHS are projected to begin in mid-January.
Status of Replacing COC Vacancy (Jim Scott) This process was completed in November, 2005 with the appointment of Lynn McKenna.
Recommended Elementary School Closure (Jim Scott) No Report
INFORMATION/DISCUSSION ITEMS
A. Third Annual Report to the Community (draft) - Chairman Skaggs prepared and presented the first draft of the “Third Annual Report to the Community”. The draft was discussed and the report will be reviewed again at the next meeting.
VIII. FUTURE AGENDA ITEMS / NEXT MEETING DATE – The next meeting of the COC will
be Monday, January 23, 2006 at 4:30 p.m.
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 5:35 p.m.
Meeting summary submitted by: Debra Tilley
Meeting Summary reviewed by:
Jerry Johnson, Assistant Superintendent
C: Governing Board Members
Citizens’ Oversight Committee Meeting
District Office Board Room
MINUTES - September 26, 2005
Citizens’ Oversight Committee
Members Present: Melinda Ciarabellini, Marge Custis, Larona Farnum, Kurt Kramer (arrived 4:40),
Bob Marino (arrived 5:00), Susan Seaman, Liana Simpson, Ken Skaggs
Absent: None
Staff: Jerry Johnson, Sheldon Reber, Jim Scott, Debra Tilley
Project Management Firm: Dan Prideaux
Guest: None
The meeting commenced at 4:34 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
II. ADJUSTMENTS TO THE AGENDA - None
III. APPROVAL OF MINUTES (August 22, 2005) - It was M/S by Seaman/Custis to approve the
Minutes from August 22, 2005. Ayes: 6, Noes 0, Absent 2, Motion carried.
IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) - None
V. ACTION ITEMS - None
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Interim School Board Meetings (Bob Marino) - No report.
B. Project Manager Update (Dan Prideaux) - Dan provided and explained a handout of
Program Status by Project Agreement for Measure S & Measure T (attached). He also
discussed the economic impact of the hurricanes on construction costs.
VII. INFORMATION / DISCUSSION ITEMS
A. Unaudited Fiscal Year Bond Spending – Jerry Johnson provided a Bond Expense Summary
(attached) to the committee.
VIII. GENERAL SUPERINTENDENT’S COMMENTS (Jim Scott) – Jim reported that he met with the Grand Jury, upon their request, regarding the bonds and modernization projects. The district facilities utilization will be revisited this fall and a recommendation will be made to downsize to five elementary schools. Jim discussed the challenges of the EHS gymnasium not being cost effective to modernize. He discussed the idea of turning the existing gym at EHS into an aquatic community center in conjunction with City of Eureka.
IX. FUTURE AGENDA ITEMS / NEXT MEETING DATE – The next meeting of the COC is
scheduled for Monday, October 24, 2005.
X. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 5:57 p.m.
Meeting summary submitted by: Debra TilleyMeeting Summary reviewed by:
James W. Scott, Superintendent
C: Governing Board Members
Citizens’ Oversight Committee Meeting
August 22, 2005
District Office Shaddix Conference Room
MINUTES
Citizens’ Oversight Committee
Members Present: Marge Custis, Kurt Kramer, Susan Seaman, Liana Simpson, Ken Skaggs,
Absent: Melinda Ciarabellini, Larona Farnum, Bob Marino
Staff: Jerry Johnson, Sheldon Reber, Jim Scott, Debra Tilley
Project Management Firm: Dan Prideaux met the group at the tour sites.
Guest: Fred Nelson
The meeting commenced at 3:10 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
Ken Skaggs welcomed Fred Nelson, former member of the COC.
II. APPROVAL OF MINUTES (May 23, 2005)
It was M/S by Custis/Simpson to approve the May 23, 2005 minutes. Ayes: 5, Noes 0, Absent 3,
Motion carried.
III. PUBLIC COMMENTS (limited to 3 minutes per speaker)
None.
IV. FUTURE AGENDA ITEMS / NEXT MEETING DATE
Ken Skaggs suggested a report of year end by facility to the nearest thousand be available for the next
meeting.
The next meeting will be on Monday, September 26th, 4:30 – 6:00 p.m. in the District Office Board Room.
V. TOUR OF WINSHIP AND ZANE MIDDLE SCHOOLS
Prior to the tour Jim Scott summarized the summer projects at Alice Birney Elementary, Washington
Elementary and the Eureka High Annex.
All present then boarded an ECS bus for a tour of Winship and Zane Middle Schools.
VI. ADJOURNMENT
The meeting adjourned following the tour. Meeting summary submitted by: Debra TilleyMeeting Summary reviewed by:
James W. Scott, Superintendent
c: Governing Board Members
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Eureka City Schools 3200 Walford Avenue Eureka, California 95503 707-441-2400 |