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Measures S and T
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Liana Simpson, representing a business organization located within the school district. |
Larona Farnum, representing a senior citizens’ organization. |
Albert "Fred" Nelson, representing a taxpayers’ organization. |
| Susan Seaman and Kurt Kramer, one of which is active in a parent-teacher organization and representing parents of students enrolled in the district’s elementary schools. | Bob Marino and Melinda Ciarabellini, one of which is active in a parent-teacher organization and representing parents of students enrolled in the district’s middle or high schools. | Marge Custis and Ken Skaggs representing the community at large with an interest in education. |
May 23, 2005
April 25, 2005
March 14, 2005
January 24, 2005
January 10, 2005
November 29, 2004
November 1, 2004
September 27, 2004
August 23, 2004
Citizens’ Oversight Committee Meeting
May 23, 2005
District Office Board Room
MINUTES
Citizens’ Oversight Committee
Melinda Ciarabellini , Marge Custis, Larona Farnum, Fred Nelson, , Susan Seaman, Ken Skaggs
Absent: Kurt Kramer, Bob Marino, Liana Simpson
Staff: Jerry Johnson, Mike McKay, Sheldon Reber, Jim Scott
Project Management Firm: Don Brandon, Dusty Tinius, Barbie Warren
Guest: None
The meeting commenced at 4:13 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
Project Management Firm (3D/I) introduced their new staff members, Don Brandon and Dusty Tinius.
II. ADJUSTMENTS TO THE AGENDA
COC Committee will visit Zane and the Central Kitchen and reschedule the Winship visit for a later date.
III. APPROVAL OF MINUTES (April 25, 2005)
It was M/S by Nelson/Seaman to approve the April 25, 2005 minutes. Ayes: 4, Noes 0, Absent 3, Abstain: 2. Melinda Ciarabellini and Larona Farnum were not in attendance at meeting being approved. Motion carried.
IV. PUBLIC COMMENTS (limited to 3 minutes per speaker)
None.
V. ACTION ITEMS
None.
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Interim School Board Meetings (Bob Marino)
No report. Bob Marino was absent.
B. Project Manager Update: Financial Status & Schedule (Dan Prideaux)
Barbie Warren handed out financial sheet on program status.
VII. INFORMATION / DISCUSSION ITEMS
A. Resignation of Committee Member(s)
There was a general discussion on Fred Nelson’s resignation letter.
B. Future COC Communications to the Community
A discussion was held on the future communication and relationship of audit to community reporting.
VIII. TOUR OF WINSHIP AND ZANE MIDDLE SCHOOLS, & CENTRAL KITCHEN (4:30 – 6:00 p.m.)
As stated above the Winship tour will be rescheduled. Kurt Kramer called and will join the group at Zane.
IX. FUTURE AGENDA ITEMS
A. Schedule Next C.O.C. Meeting
The next meeting of the COC is scheduled for Monday, August 22nd at 3.00 p.m. in the District Office
Board Room with a tour of the sites undergoing modernization.
X. ADJOURNMENT
Chairman Skaggs adjourned the meeting from the Board Room at 4:42 p.m. The tour began at Zane and
was completed at the Central Kitchen at 6:15 p.m.
Meeting summary submitted by: Jerry JohnsonMeeting Summary reviewed by:
Jim Scott
c: Governing Board Members
Citizens’ Oversight Committee Meeting
April 25, 2005
District Office Board Room
MINUTES
Citizens’ Oversight Committee
Marge Custis, Fred Nelson, Liana Simpson, Susan Seaman, Ken Skaggs
Absent: Melinda Ciarabellini, Larona Farnum, Kurt Kramer, Bob Marino
Staff: Jerry Johnson, Mike McKay, Sheldon Reber, Jim Scott
Project Management Firm: Dan Prideaux
Guest: None
The meeting commenced at 4:35 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
Jerry Johnson welcomed and introduced Debbie Tilley who will be replacing Shirley LeRoux upon her retirement.
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (March 14, 2005)
It was M/S by Custis/Simpson to approve the March 14, 2005 minutes with the following change: List Fred Griffith and Ted Loring under guests. Ayes: 5, Noes 0, Absent 4, Abstain: 0. Motion carried.
IV. PUBLIC COMMENTS (limited to 3 minutes per speaker)
None.
V. ACTION ITEMS
A. Second Annual Report to the Community Addendum-April 25, 2005: Ken Skaggs provided the
committee the report. Marge Custis questioned why bond monies were being spent on building
improvements at the Worthington site. Jerry Johnson explained that the Worthington site will be used
for transition space, therefore structural improvements such as roof repair was needed. Discussion
occurred about the Attorney General’s interpretation of Prop 55. It was M/S by Simpson/Seaman to
approve the Second Annual Report to the Community Addendum. Ayes: 5 Noes: 0 Absent: 4
Abstain: 0
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Interim School Board Meetings (Bob Marino)
No report. Bob Marino was absent.
B. Project Manager Update: Financial Status & Schedule (Dan Prideaux)
Dan provided handout of Update and Executive Summary (attached). Dan stated that the conflict regarding Alice Birney with the OPSC had been resolved, the higher cost being approved. Don Brandon is the new project manager for Washington Elementary Measure T related projects. Dan explained the structural analysis report for the EHS gym lobby and auditorium that led to the filing of hardship funds with the OPSC.
VII. INFORMATION / DISCUSSION ITEMS
A. Future C.O.C. Communications to the Community
Ken Skaggs asked that the COC meetings be announced in the newspaper. Discussion continued regarding COC term limits and how to accomplish a transition. VIII. FUTURE AGENDA ITEMS
A. Schedule Next C.O.C. Meeting
The next meeting of the C.O.C. is scheduled for May 23, 2005 at 4:00 p.m. Committee members will take a tour of Winship and Zane Middle Schools at that time.
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 5:27 pm. Meeting summary submitted by: Debra TilleyMeeting Summary reviewed by:
Jim Scott
c: Governing Board Members
Citizens’ Oversight Committee Meeting
March 14, 2005
District Office Board Room
MINUTES
Citizens’ Oversight Committee
Melinda Ciarabellini, Marge Custis, Larona Farnum, Kurt Kramer, Bob Marino, Fred Nelson, Liana Simpson, Susan Seaman, Ken Skaggs
Absent: None
Staff: Jerry Johnson, Mike McKay, Sheldon Reber, Jim Scott, Bruce Slightom
Project Management Firm: Barbie Warren
Guests: Fred Griffith, Ted Loring
The meeting commenced at 4:34 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (January 24, 2005)
It was M/S by Ciarabellini / /Simpson to approve the January 24, 2005 minutes. Ayes: 6, Noes 0, Absent 0, Abstain: 3 (Larona Farnum, Bob Marino, and Fred Nelson were not in attendance at meeting being approved). Motion carried.
IV. PUBLIC COMMENTS (limited to 5 minutes per speaker)
Fred Griffith supported modernization of Jay Willard gymnasium versus new gymnasium and asked for clarification on future plans for tennis court locations. Ted Loring talked about MBI Report and supported feasibility of modernization of Jay Willard gymnasium versus demolition and building new gymnasium.
V. ACTION ITEMS
None
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Interim School Board Meetings (Bob Marino)
Bob reported on the February 16, and March 9, 2005 Board meetings.
B. Project Manager Update: Financial Status & Schedule (Barbie Warren)
Barbie provided handout of Update and Executive Summary (attached).
C. Evaluation of Second Opinion Committee’s Report – Eureka High School Gym ( Scott)
Jim reviewed the Power Point presentation in regard to the MBI Report.
VII. INFORMATION / DISCUSSION ITEMS
A. Second Annual Audit Report (Jerry Johnson)
Ken reviewed site breakdown of expenditure for fiscal year 2003-04. Citizens’ Oversight Committee members made a request to have site breakdown included in the next audit report.
B. Future C.O.C. Communications to the Community
Fred made the observation for the need to have C.O.C. members improve communication to the community “reach out to the community!” This item was discussed.
C. Power Point Presentation Presented to Local Organizations by the District (Distribution of Written Presentation)
The Power Point Presentation being used in community events was distributed to members.
Citizens’ Oversight Committee Meeting
March 14, 2005
Page 2
VIII. FUTURE AGENDA ITEMS
A. Schedule Next C.O.C. Meeting
The next meeting of the C.O.C. is scheduled for April 25, 2005.
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 6:07 pm.
Meeting summary submitted by: Jerry Johnson
Meeting Summary reviewed by:
James W. Scott
c: Governing Board Members
Citizens’ Oversight Committee
January 24, 2005
District Office Board Room
MINUTES
Citizens’ Oversight Committee
Melinda Ciarabellini, Marge Custis, Kurt Kramer, Susan Seaman, Liana Simpson, Ken Skaggs
Absent: Larona Farnum, Bob Marino, Fred Nelson
Staff: Jerry Johnson, Shirley Le Roux, Mike McKay, Sheldon Reber, Bruce Slightom
Project Management Firm: Dan Prideaux
Guest: John Fullerton, Board Member
The meeting commenced at 4:30 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
Chairman Skaggs welcomed John Fullerton to the meeting.
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (November 29, 2004 and January 10, 2005)
It was M/S by Custis/Kramer to approve the November 29, 2004 minutes with the following change: Co-Chairman Marino should read Vice-Chairman Marino. Ayes: 4, Noes: 0, Absent: 3, Abstain: 2 (Skaggs and Custis). Motion carried.
It was M/S by Simpson/Custis to approve the January 10, 2005 minutes with the following change: VI. B. Bids for modernization work will be awarded on the following dates: should read: Bids for modernization work will be due on the following dates:. Ayes: 6, Noes: 0, Absent: 3. Motion carried.
IV. PUBLIC COMMENTS (limited to 5 minutes per speaker)
None
V. ACTION ITEMS
None
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Interim School Board Meetings (Bob Marino)
No report available due to Marino’s absence. Skaggs attended the Special Board Workshop meeting on January 12, 2005. An item discussed at that meeting was “Elementary Measure T Bond Projects and Cost Estimates for Proposed Projects”. Skaggs reiterated C.O.C.’s recommendation to support Option B.
B. Project Manager Update: Financial Status & Schedule (Dan Prideaux)
Prideaux distributed and discussed “Eureka City Schools District Bond Program Executive Summary as of January 2005” and “Financial Summary Pages” (see attachment). Prideaux distributed and discussed “Elementary Measure T, Option 1, Option 2, and Option 3” (see attachment).
VII. INFORMATION/DISCUSSION ITEMS
A. Second Annual Audit Report (Jerry Johnson)
Johnson distributed a draft for Eureka City Unified School District/General Obligation Bonds Audit report. This item was not discussed due to time constraints. C.O.C. members were asked to review and send any comments to Johnson via e-mail or telephone.
Citizens’ Oversight Committee Meeting
January 24, 2005
Page 2B. Future C.O.C. Communications to the Community
This item was not discussed.
C. Zane Landscaping
This item was not discussed.
D. Proposition 39/District Salaries (Jerry Johnson)
Johnson distributed a publication from the Office of the Attorney General, State of California, Bill Lockyer, Attorney General, concluding the following: “A school district may use Proposition 39 school bond proceeds to pay the salaries of district employees to the extent they perform administrative oversight work on construction projects authorized by a voter approved bond measure”.
The following materials were distributed but not discussed: “Memo for Reference” from Mike McKay, and an article from the Associated Press, “Audit finds accounting problems in bond-financed school projects” (see attachments).
VIII. FUTURE AGENDA ITEMS
b Future C.O.C. Communications to the Community
b Zane Landscaping
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 6:10 p.m. Meeting summary submitted by: Shirley Le Roux
Meeting Summary reviewed by:
Jerry Johnsonc: Governing Board Members
Citizens’ Oversight Committee Special Meeting
January 10, 2005
District Office Board Room
MINUTES Citizens’ Oversight Committee
Melinda Ciarabellini, Marge Custis, Kurt Kramer, Bob Marino, Fred Nelson, Susan Seaman, Liana Simpson, Ken Skaggs
Absent: Larona Farnum
Staff: Jerry Johnson, Shirley Le Roux, Mike McKay, Sheldon Reber, Jim Scott
Project Management Firm: Dan Prideaux
Guest: None
The meeting commenced at 4:34 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
II. ADJUSTMENTS TO THE AGENDA
Chairman Skaggs added the following item to the agenda; Second Annual Report to the Community.
III. APPROVAL OF MINUTES (November 29, 2004)
Per Chairman Skaggs, the November 29, 2004 Citizens’ Oversight Committee meeting minutes will be approved at the January 24, 2005 meeting.
IV. PUBLIC COMMENTS (limited to 5 minutes per speaker)
None
V. ACTION ITEMS
Second Annual Report to the Community: Corrections for grammar and spelling submitted by Reber and Nelson were made to this report. A table entitled “Status of Bond Measures as of July 2004” had been added to this report. It was M/S by Nelson/Custis to approve the Second Annual Report to the Community with the corrections and addition and forward to Reber for distribution. Ayes: 7, Noes: 0, Absent: 2. (Susan Seaman was absent for this portion of the meeting.) Motion carried.
VI. INFORMATION/DISCUSSION ITEMS
A. Measure T Facility Update (Jim Scott)
Citizens’ Oversight Committee members reviewed Measure T Bond Project. The following considerations were discussed. Consideration A: 1) Give up on Maximizing State Funding, 2) Minimize Scope on all Schools, and 3) Spread Bond Money to each School; Consideration B: 1) Select Schools to Modernize, and 2) Do not do DSA Scope to Others. (Measure T Bond Project handout is attached.) It was M/S by Marino/Simpson to support Consideration B and pass this information on to the Governing Board. Ayes: 8, Noes: 0, Absent: 1. Motion carried.
B. Measure S Facility Update (Jim Scott)
Scott shared the following information. The breezeways at Zane Middle School are complete if any COC members would like to visit the school and see how great they look. Zane Middle School (Phase II – Landscaping) will be shared at the next meeting. Groundbreaking for the Multipurpose Room at Winship Middle School has commenced. The Central Kitchen Project
Citizens’ Oversight Committee
Special Meeting – January 10, 2005
Page 2 is nearing completion. Bids for modernization work are due on the following dates: January 26, 2005 for Winship Middle School and February 1, 2005 for Zane Middle School.
VII. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 6:00 p.m.
Meeting summary submitted by: Shirley Le Roux
Meeting Summary reviewed by:
James W. Scottc: Governing Board Members
Citizens’ Oversight Committee Meeting
November 29, 2004
District Office Board Room
MINUTES Citizens’ Oversight Committee
Melinda Ciarabellini, Larona Farnum, Bob Marino, Fred Nelson, Susan Seaman, Liana Simpson
Absent: Kurt Kramer, Marge Custis, Ken Skaggs
Staff: Jerry Johnson, Shirley Le Roux, Mike McKay, Sheldon Reber
Project Management Firm: Dan Prideaux
Guest: None
The meeting commenced at 4:30 pm. by Vice-Chairman Marino.
I. WELCOME AND INTRODUCTIONS
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (November 1, 2004)
It was M/S by Nelson/ Seaman to ask public speakers (at all future meetings) to state their name, place of residence, and whom they are representing; and, to approve the November 1, 2004 minutes. Ayes: 5, Noes: 0, Absent: 4. (Larona Farnum was absent for this portion of the meeting). Motion carried.
IV. PUBLIC COMMENTS (limited to 5 minutes per speaker)
None
V. ACTION ITEMS
None
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Project Manager Update (Dan Prideaux)
Measure T / Elementary: Three elementary school plans have cleared the Division of State Architect (DSA) review and two have been submitted to the Office of Public Construction (OPSC) for review.
Measure S / Middle and High: The contract for the Zane canopies is proceeding and is 75% - 80% complete. The District will purchase the canopies from the manufacturer resulting in cost savings. Phase I work at Winship is complete with the exception of the transformer change out. The multipurpose room contract is proceeding at a slow pace. High school summer work projects are nearly complete. The design work on the gym is proceeding.
B. Financial Status of Bond Spending vs. Budget by Facility (Dan Prideaux)
COC members were asked to check the web site for the above information (Financial Status of Bond Spending vs. Budget by Facility).
C. School Board Meetings (Bob Marino)
Marino attended the November 17, 2004, School Board meeting. He introduced himself to the Board as a liaison representing the Citizens’ Oversight Committee. He participated in a Strategic Planning session (approximately 30 people divided into small groups) and strategize as to how Eureka City Schools is perceived on the basis of student enrollment and why enrollment may be decreasing due to perception.
Citizens’ Oversight Committee Meeting
November 29, 2004
Page 2VII. INFORMATION / DISCUSSION ITEMS
A. Second Annual Report to the Community: Review Draft
Citizens’ Oversight committee members reviewed the draft “Second Annual Report to the Community”. It was M/S by Farnum/Simpson to accept the draft as submitted pending spelling & grammar check and editing said changes. Ayes: 6, Noes: 0, Absent: 3. Motion carried.
B. Plans for Jacobs Campus
Minute excerpts from the October 20, 2004 Regular Workshop Board Meeting regarding Facility Update – Jacobs campus were shared with COC members. In those minutes, Scott recalled the discussion regarding the accelerated construction costs that have resulted in an increase of 20% in the original bond project estimates. As a result, projects have had to be reconsidered and some abandoned. An important consideration in these decisions is the expense required for improvements to the Jacobs campus. (See attached recommendations.)
A letter to Security National Servicing Corporation from Jim Scott was also shared with the committee. Per Security National Servicing Corporation’s request, Eureka City Schools will discuss the analysis undertaken for the projected modernization and seismic retrofit costs associated with Jay Willard Gymnasium. Representatives from Security National Servicing Corporation as well as Eureka City Schools will attend a meeting to share all documents, analysis, and criterion utilized to estimate the total projected costs of modernization and seismic retrofitting relative to Jay Willard Gymnasium. (See attached letter.)
VIII. FUTURE AGENDA ITEMS
None
IX. AJOURNMENT
Vice-Chairman Marino adjourned the meeting at 6:03 p.m.
Meeting summary submitted by: Shirley Le Roux
Meeting Summary reviewed by:
Jerry Johnsonc: Governing Board Members
Citizens’ Oversight Committee Meeting
November 1, 2004
District Office Board Room
MINUTES Citizens’ Oversight Committee
Kurt Kramer, Bob Marino, Fred Nelson, Susan Seaman, Liana Simpson, Ken Skaggs
Absent: Melinda Ciarabellini, Marge Custis, Larona Farnum
Staff: Jerry Johnson, Shirley Le Roux, Sheldon Reber, Jim Scott, Bruce Slightom
Project Management Firm: Dan Prideaux
LPA: Steve Newsom
Guest: Community Members
The meeting commenced at 4:40 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
Chairman Skaggs welcomed several members of the community.
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (September 27, 2004)
It was M/S by Simpson / Marino to approve the September 27, 2004 minutes. Ayes: 5, Noes: 0, Absent: 4 (Melinda Ciarabellini, Marge Custis, Larona Farnum) Kurt Kramer was absent for this portion of the meeting. Motion carried.
IV. PUBLIC COMMENTS (limited to 3 minutes per speaker)
Members of the community were present to express their concern with the gym replacement vs. retrofit (J. Willard gym). Steve Newsom, LPA, was present to answer questions.
yBrief overview of Eureka High School Site Master Plan, Phase I and Phase II: As a result of a seismic engineering study conducted by Buehler and Buehler, the following recommendations were made for Phase I and Phase II. Phase I Recommendations: Main Building (seismic to 1961 Field Act, minimal modernization including ADA), Science (full modernization, Industrial Arts (full modernization, technology center, lecture hall), Music Building (minimal modernization), Auto Shop (minimal modernization), Agriculture Building (minimal modernization), Albee Stadium (new snack bar and ADA, bathroom unit), Campus Improvement (quad area), and Gymnasium (replace J. Willard gym). Phase II Recommendations: Replace main building, Auto / Ag share facilities in current Ag complex, and Aquatic Center. Phase I would be funded by Measure S and Phase II would require future funding. This information was shared with the Citizens’ Oversight Committee at a special meeting held on April 5, 2004. Phase I was approved by the Governing Board of Education of Eureka City Schools at their meeting held on April 7, 2004.p
Community members met last Thursday, October 28, 2004, to review Eureka High School Site Master Plan, Phase I, and a site tour was held today at 3:30 at Eureka High School. The following information was requested by community members: 1) Seismic Evaluation Report of the buildings, 2) AIA Contract with LPA, and 3) copies of Citizens’ Oversight Committee minutes for the past three years (this information is posted on Eureka City Schools web site).
Citizens’ Oversight Committee Meeting
November 1, 2004
Page 2
V. ACTION ITEMS
None
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Project Manager Update (Dan Prideaux)
Progress has continued at the Zane site. The multi-purpose room at Winship Middle School has commenced. The ADA parking access at Albee Stadium / Eureka High School has been completed.
B. Financial Status of Bond Expenditures (Dan Prideaux)
The financial report will be posted on the web site by next week. This report will be a fairly major review of the budget for Measure S.
VII. INFORMATION / DISCUSSION ITEMS
A. Second Annual Report to the Community: Review Draft
This item was tabled – to be reviewed at the next meeting.
B. Plans for Jacobs Campus
This item was tabled – to be reviewed at the next meeting.
VIII. FUTURE AGENDA ITEMS
êêSecond Annual Report to the Community
êêPlans for Jacobs Campus
Fred Nelson made the following recommendations:
hAsk public speakers to state their name, place of residence, and who they are representing.
hA member of the Citizens’ Oversight Committee act as a liaison to the Board and attend all Board meetings. Bob Marino volunteered to act as the liaison to the Board.
IX. AJOURNMENT
Chairman Skaggs adjourned the meeting at 6:15 p.m.
Meeting summary submitted by: Shirley Le Roux
Meeting Summary reviewed by:
Jim Scottc: Governing Board Members
Citizens’ Oversight Committee Meeting
September 27, 2004
District Office Board Room
MINUTES Citizens’ Oversight Committee
Melinda Ciarabellini, Marge Custis, Kurt Kramer, Bob Marino, Liana Simpson, Ken Skaggs
Absent: Larona Farnum, Fred Nelson, Susan Seaman
Staff: Jerry Johnson, Shirley Le Roux, Mike McKay, Sheldon Reber, Jim Scott
Project Management Firm: Dan Prideaux
Guest: Brad Bazor, Student, Eureka High School East Program
The meeting commenced at 4:30 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
Dr. Scott welcomed Brad Bazor to the Citizens’ Oversight Committee meeting.
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (August 23, 2004)
It was M/S by Custis / Ciarabellini to approve the August 23, 2004 minutes. Ayes: 5, Noes: 0, Absent: 4, (Larona Farnum, Fred Nelson, Susan Seaman), Kurt Kramer was absent for this portion of the meeting. Motion carried.
IV. PUBLIC COMMENTS (limited to 3 minutes per speaker)
None
V. ACTION ITEMS
None
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Project Manager Update
Dan Prideaux distributed an executive summary of bond projects as of September 2004.
B. Financial Status of Bond Expenditures
The committee reviewed the “Program Status by Project Agreement” as well as the “Forecast at Completion with State Match Summary” provided by Dan Prideaux.
C. Eureka High School Site Master Plan Update
Dr. Scott shared visions of Eureka High School Master Plan, Phase I and Phase II.
VII. INFORMATION / DISCUSSION ITEMS
A. Second Annual Report to the Community: Scope & Timing
The committee discussed the content of the second annual report. Chairman Skaggs asked for volunteers to work on the text of the Second Annual Report to the Community.
B. Annual Audit Schedule
The Bond audit will be completed by Hartley, May & Abrahamsen. The draft will be completed in mid-November and the final report completed by the first week of December.
VIII. FUTURE AGENDA ITEMS
Discussion of Jacobs Campus
Citizens’ Oversight Committee
Meeting – September 27, 2004
Page 2
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 6:10 p.m.
Meeting summary submitted by: Shirley Le Roux
Meeting Summary reviewed by:
Jim Scottc: Governing Board Members
Citizens’ Oversight Committee Meeting
August 23, 2004
District Office Board Room
MINUTES
Citizens’ Oversight Committee
Melinda Ciarabellini, Marge Custis, Kurt Kramer, Fred Nelson, Bob Marino, Liana Simpson, Ken Skaggs
Absent: Larona Farnum, Susan Seaman
Staff: Jerry Johnson, Shirley Le Roux, Sheldon Reber
Project Management Firm: Dan Prideaux, Barbie Warren
Guest: None
The meeting commenced at 4:40 pm. by Chairman Skaggs.
I. WELCOME AND INTRODUCTIONS
II. ADJUSTMENTS TO THE AGENDA
None
III. APPROVAL OF MINUTES (June 28, 2004)
It was M/S by Custis / Nelson to approve the June 28, 2004 minutes. Ayes: 5, Noes: 0, Absent: 4, (Larona Farnum, Susan Seaman), Melinda Ciarabellini and Kurt Kramer were absent for this portion of the meeting. Motion carried.
IV. PUBLIC COMMENTS (limited to 3 minutes per speaker)
None
V. SUB-COMMITTEE AND STAFF REPORTS
A. Election of C.O.C. Officers
Marge Custis distributed individual ballots to each member of the committee. Members voted, and ballots were counted by Shirley Le Roux and Sheldon Reber. The 2004-2005 Citizens’ Oversight Committee Chairman is Ken Skaggs and the 2004-2005 Citizens’ Oversight Committee Co-Chairman is Bob Marino. The committee members thanked Marge Custis and Fred Nelson for chairing the Election Committee.
VI. SUB-COMMITTEE AND STAFF REPORTS
A. Project Manager Update
Dan Prideaux distributed an executive summary of bond projects.
B. Summer Projects
Dan reviewed summer projects with the presentation of a slide show containing the following information:
Winship Middle School
The toilet room floor, foundation work, utilities trench, and progress of these projects through 08/13/04.
Zane Middle School
Canopy “before and after”, mansard roof repair, conceptual drawings, science desks and progress through 08/17/04.
Eureka High School
Ag demolition, and painting the main building.
Citizens’ Oversight Committee Meeting
August 23, 2004
Page 2
Elementary Schools
All applications have been submitted to DSA with the exception of Alice Birney Elementary School. This application will be resubmitted in the near future.
Centralized Kitchen
Progress of this project was reviewed in the slide presentation.
C. Financial Status of Bond Expenditures
The financial status of Bond expenditures was included in the executive summary.
D. Centralized Kitchen Status
See VI. B above.
VII. INFORMATION / DISCUSSION ITEMS
A. Eureka High School Site Master Plan
Jim will present Phase I, Eureka High School Site Master Plan, at the next meeting.
VIII. FUTURE AGENDA ITEMS
Eureka High School Site Master Plan
IX. ADJOURNMENT
Chairman Skaggs adjourned the meeting at 5:33 p.m.
Meeting summary submitted by: Shirley Le Roux
Meeting Summary reviewed by:
Jim Scottc: Governing Board Members
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Eureka City Schools 3200 Walford Avenue Eureka, California 95503 707-441-2400 |