School Board Minutes
2005-06 School Year

Misha Schwarz of Winzler and Kelly and Barbie Warren of 3DI provided an update on the EHS gym EIR. On November 2, the process began with the Notice of Preparation. There were approximately 30 notices of preparation sent Certified Mail to interested parties, 18 of those being local individuals, informing them of the public meeting held the previous evening. There were also ads placed in the “Times Standard” noticing the meeting. One person attended. The presentation was made to the one individual with discussion following. The Notice of Preparation informs appropriate agencies and interested parties that the district is commencing the Environmental Impact Report for the gym project. Comments are expected back by January 9, 2006.

The purpose of the gymnasium is to provide a facility that meets current and future needs of staff and students for physical education, health education, and team sports. The needs to adequately provide for these purposes were detailed.

The proposed project under the lead agency is to build a new gymnasium and once that gymnasium is fully occupied and functional, to demolish the J. Willard Gymnasium. What will be included in the proposed project was detailed. The building design will be a FEMA 310 Level 3 design to allow for Office of Emergency Services designation as an emergency center and will meet Title 24 dealing with Americans with Disabilities Act requirements. The project will be phased beginning with the removal of the existing gym lobby to allow for full occupancy and transitional housing during new construction. Phase 2 would be to construct the new gym and close off K and Humboldt Streets. Phase 3 would be to transfer all the facility equipment. Phase 4 will be demolition of the old gymnasium. This will include recycling the concrete from J. Willard by crushing it on site to fill the hole and possibly build a retaining wall and pave for an additional recreation area and parking.

A preliminary environmental impact analysis has been done in the Notice of Preparation. The full analysis will be done in the EIR, but there is no impact expected in the following categories and therefore mitigation will not likely be necessary: land use, mineral and energy resources, population and housing, public services, and utility and service districts. Impact categories that may require mitigation, which will be addressed in the EIR include aesthetics, air quality, biological resources, culture resources, and geology and soils.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

December 14, 2005 - Page 2 ( 1) Eureka High School Gym Environmental Impact Report (EIR) (continued)

Also there may be potential mitigation for hazardous materials, hydrology and water quality, noise, recreation, and transportation. The document will also analyze the environmental impact of the “no project alternative.” The other alternative to be analyzed will be renovation of the existing gymnasium. The board was provided a timeline for the EIR.

On July 22, 2006, the statute of limitations expires and bidding for construction of the new gym can begin unless litigation is filed.

1:00 p.m. Member Gray arrived at this time

Excluding the gym project, it is anticipated a majority of modernization of the EHS campus will be completed during the 2006 summer. The main building will require two summers to modernize because of student displacement.

( 2) Review of Board Policies:

The board reviewed the following policies:

(a) 3000 Series – Business and Noninstructional Operations

ü 3100 (a), (b), (c), (d) Budget - okay

ü 3320 (a) Claims and Actions Against the District - okay

ü 3312 (a), (b), (c), (d), (e) Contracts – pulled for further review

(a) 3000 Series – Business and Noninstructional Operations (continued)

ü 3400 (a), (b) Management of District’s Assets/Accounts - okay

ü 3430 Investing - okay

ü 3460 & (a), (b), (c) Financial Reports and Accountability - okay

ü 3513.3 (a), (b) Tobacco Free Schools - okay

ü 3515.3 (a), (b), (c) District Police/Security Department - deleted will use current policy

ü 3515.5 (a) Sex Offender Notification - okay

ü 3516 (a), (b) Emergencies and Disaster Preparedness Plan - okay

ü 3517 Facilities Inspection - okay

ü 3550 Food Service/Child Nutrition Program (a), (b), (c) – pulled for review with Nutrition Policy

ü 3553 (a), (b), (c) Free and Reduced Price Meals – okay

ü 3554 (a), (b) Other Food Sales – pulled for review with Nutrition Policy

ü 3312 (a), (b), (c), (d), (e) Contracts – pulled for review with Nutrition Policy

(b) 4000 Series – Personnel

ü 4030 Nondiscrimination in Employment - okay

ü 4112 Appointment and Conditions of Employment - okay

ü 4112.2 Certification – pulled for review

ü 4112.21 Interns - okay

ü 4112.24 Teacher Qualifications Under the NCLBA - okay

ü 4112.4/4112.4/4312.4 Health Examinations - okay

ü 4113 Assignment - okay

ü 4114 Transfers - okay

ü 4115 Evaluation/Supervision - okay

ü 4117.13 Early Retirement – okay, but will check any additional updates

ü 4119.1/4219.1/4319.1 Civil and Legal Rights - okay

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

December 14, 2005 - Page 3 ( 2) Review of Board Policies: (continued)

(b) 4000 Series – Personnel

ü 4119.11/4219.11/4319.11 Sexual Harassment - okay

ü 4119.22 Dress and Grooming - okay

ü 4131 Staff Development – pulled for further review

ü 4131.1 Beginning Teacher Support/Induction - okay

ü 4143.1/4243.1 Public Notice – Personnel Negotiations - okay

ü 4154/4254/4354 Health and Welfare Benefits – pulled for further review

ü 422 Teacher Aides/Paraprofessionals - okay

ü 4231 Staff Development - okay

ü 4300 Management, Supervisory, and Confidential Personnel - okay

ü 5112.1 Exemptions from Attendance - okay

ü 5112.2 Exclusions from Attendance - okay

ü 5123 Promotion/Acceleration/Retention - okay

ü 5126 Awards for Achievement - okay

ü 5131.6 Alcohol and Other Drugs - okay

ü 5131.7 Weapons and Dangerous Instruments - okay

ü 5141.4 Child Abuse Prevention and Reporting - okay

ü 5144.1 Suspension and Expulsion/Due Process – pulled for further review

(d) 6000 - Instruction

ü 6142.91 Reading/Language Arts Instruction - okay

ü 6161.1 Selection and Evaluation of Instructional Materials – pulled for further review

ü 6162.51 Standardized Testing and Reporting Program– pulled for further review

ü 6163.1 Library Media Centers– pulled for further review

ü 6177 Summer School– pulled for further review

ü 6179 Supplemental Instruction– pulled for further review

Board policies that have been “okayed” will be approved with recommended changes on the January 11, 2006 consent calendar.

E. ADJOURNMENT

President Anderson adjourned the meeting at 3:10 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

(MINUTE WS12.14.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR AND ORGANIZATIONAL MEETING

December 7, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 2) Public Employee Appointment/Public Employment

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Anderson at 7:30 p.m.

Members Present : Anderson, Taplin, Pace, Fullerton, Gray (see H4)

Members Absent : None

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace reported that no action was taken in closed session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was led by Member Fullerton.

G. ADJUSTMENTS TO THE AGENDA

Dr. Scott tabled H (6) Review of Board Policy 5116.1(a) Intradistrict Open Enrollment and Board Policy 6145(a) Extracurricular and Cocurricular Activities and (24) Lafayette and Grant Elementary School Facility Improvement Projects Scope of Work.

H. ANNUAL ORGANIZATION MEETING BUSINESS – The Board is asked to discuss/act

( 4) Oath of Office to John Fullerton, Trustee Ward 1; FranTaplin, trustee Ward 5; and Elaine Gray, Trustee Ward 3

Board President Anderson issued the Oath of Office to John Fullerton, Trustee Ward 1; FranTaplin, Trustee Ward 5; and Elaine Gray, Trustee Ward 3.

Member Gray joined the meeting at this time.

( 5) Nomination of Board Clerk for 2006-07

It was M/S by Taplin/Fullerton to appoint Lisa Pace as Board Clerk for 2006-07. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

( 6) Review of Board Policy 5116.1(a) Intradistrict Open Enrollment and Board Policy 6145(a) Extracurricular and Cocurricular Activities

This item was tabled for review of current updated policies.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

December 7, 2005 - Page 2 I. VISITOR COMMENTS

There were no visitor comments.

J. INFORMATION

( 7) Student Board Representative Report

Student Member Ayers reported on activities at Lafayette and Washington elementary schools and Eureka High School.

( 8) Superintendent’s Report

l Scott attended the CSBA annual convention where Eureka City Schools received the Golden Bell Award for Eureka High School’s “Seeking Solutions,” the Environmental and Spatial Technology (EAST) Program. Scott was joined by the Educational Technology Learning Director Michelle Hutchins, author of the application, and EAST teachers Ron Perry and Jennifer Johnson.

l Also at the CSBA convention a reception was held for graduates of the Masters in Governance program. The board received a Certificate of Honor for the board’s participation in the program. Scott presented the certificate to Members Anderson, Hayes, Pace, and Taplin. Superintendent Scott was also a graduate of the program.

( 9) Associate Superintendent’s Report

No report.

(10) Update on Bond Measures S & T Facility Construction

l 3DI’s Dan Prideaux explained this was his last report as Project Manager for Eureka City Schools. Prideaux’s position will be filled by Tom Fakner.

l Notice has been received that the Eureka High School project submittal for state match funds is under advisement of approval, and the district has successfully filed for the final bonding phase today.

l In a response to Fullerton, bond money spent on Jefferson has been $26,450, data located in documents distributed at the November 30 meeting.

(11) Board Members

l Taplin commented on the construction progress at Washington Elementary School; it is going to be beautiful.

l Anderson asked the board to schedule a special meeting in January to review board protocol, board room seating, board meeting start time, and review of updated board bylaws. The board agreed to meet on Friday, January 13, 2006, from 12:30 – 2:30 p.m. The meeting will be approved on the January 11 agenda.

K. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Member Pace asked that Gaye Gerdts and Bob Steffen be recognized for their work on Item K(19). It was M/S by Pace/Taplin to approve the following Consent Calendar items:

(12) Personnel Report #9

(13) Minutes of the Regular Meeting of November 2, 2005

(14) Minutes of the Regular Meeting of November 16, 2005

(15) Declaration of Equipment as Surplus and Authorization to Sell

(16) Intent to Apply for the Enhancing Education Through Technology Competitive Grant for Alice Birney and Lincoln Elementary Schools

(17) Accept Humboldt Area Foundation for the Holiday Funding Partnership Grant to Marshall Family Resource Center, Lincoln, Alice Birney, and Jefferson Elementary Schools

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

December 7, 2005 - Page 3 K. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(18) Approve Agreement between City of Eureka Recreation Division and Eureka City Schools for Staffing of the After School Programs

(19) Authorization to Submit Carl D. Perkins Vocational and Technical Education Application for 2005-06.

(20) Approve Memorandum of Understanding Between the Department of Health and Human Services Public Health Branch and Eureka City Schools for the Cal-SAFE and Adolescent Family Life Program (AFLP)

(21) Updated Board Policy Review of the Following Policies:

(a) BP/AR 5125.1 Release of Director Information

(d) BP 6111 School Calendar

(e) BP 6161.2 Damaged or Lost Instructional Material

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

L. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(22) Approve J-251 First Interim Report

Johnson referred to and briefly reviewed the general fund details. Revenues have been adjusted for the revised budget. Johnson continued with the total revenue and expenditures for each fund. Next year California schools will be owed over $1.8 billion by the state, and there is some hope that the governor’s budget may include repayment of some of these funds. Johnson will be in Sacramento in January for the governor’s budget, and will bring the second interim to the board in early March. Member Gray received clarification on the district reserve fund of 3%.

It was M/S by Taplin/Pace to approve the First Interim Report and declare a positive certification. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(23) Appointment of Taxpayer Organization Representative to the GO Bond Citizens’

Oversight Committee for the Remainder of the Current Term

Member Pace announced that President Anderson and she reviewed the applications received and recommend Lynn McKenna to fill the position.

It was M/S by Pace/Taplin to appoint Lynn McKenna, representative of the Taxpayer’s League, to the Citizen’s Oversight Committee for the remainder of the current term. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(24) Lafayette and Grant Elementary School Facility Improvement Projects Scope of Work

This item was tabled.

M. DISCUSSION - The Board is Asked to Receive

(25) Continued Discussion of the 2006-07 Facility Master Plan Recommendations

Dr. Scott stated this is the 4th meeting scheduled for public input and board discussion on the recommended closure of Jefferson Elementary School. Assistant Superintendent Jerry Johnson reflected on areas of financial implications and advised that the board view the district’s budget as a whole rather than considering each school as an individual cost center. With regard to the difficulty of predicting enrollment with live birthrates, on March 5, 2005 the board was provided projected enrollment figures in the elementary of 1,655 but it is currently 1,619. The declining enrollment trend is increasing and is being felt throughout the county. The economic trends in the area are not bringing in businesses that would attract young couples.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

December 7, 2005 - Page 4

(25) Continued Discussion of the 2006-07 Facility Master Plan Recommendations (cont)

Declining enrollment is dramatically affecting the budget at each individual site; so placing more students on the same campus is financially efficient and responsible. With regard to the reliability of the savings realized from the staffing numbers, they were taken directly from the Magic formula. It is difficult to give a hard dollar on the savings of certain items such as utilities, but the numbers being presented are very reasonable and conservative. Until students are identified, the cost for additional bussing is a hard number to predict. With other closures, the Transportation Department configured the bus runs very efficiently, and so the costs are not expected to increase dramatically.

Dr. Scott explained that staff understands it is difficult to project savings in some areas and so estimates have been conservative. Even if a bus run were added, a net savings would be realized. The EAST program is developing a map showing where every child lives in the Jefferson area. Fullerton explained that he feels more work needs to be done on the numbers before a decision is made on January 11. Scott explained Lincoln will not have extra recesses or lunches so there will be no extra monitor, there will be no increase in secretarial time, and it is unknown what increase in custodial time will be necessary. Staff will return with hard numbers on the possible increase of Lincoln staff to accommodate another 100+ students. Also to be considered is Lincoln and Jefferson are projected to experience continued enrollment decline. In the first year, the combination of Lincoln and Jefferson students is predicted to be 315 and the second year below 300. Fewer students will also affect bus routes.

Fullerton recalled his suggestion of moving Zoe Barnum and Adult Education classes to Worthington. In response, it would take approximately one year to place modular buildings on the Worthington campus for Adult Education.

With regard to the Jacobs campus, these buildings were constructed in the 50’s and per 3DI’s Dan Prideaux, were built to last approximately 35-40 years. In addition, the buildings are post World War II, Southern California design with flat roofs and stucco that extends into the ground. Deferred maintenance is not funded to the extent of maintaining this campus.

Maintenance Director Bruce Slightom provided information on the current condition of Lincoln and Jefferson. At one time, Lincoln housed 400-450 students. It is still in need of some upgrades, but is worth investing the dollars.

Scott asked the board vote whether to close Jefferson at the January 11 meeting. Staff will present a plan for moving programs off the Jacobs campus at the January 18 meeting. The plans will include “not” placing Zoe Barnum at Jefferson. The Jefferson campus would receive programs that are more compatible with the neighborhood so that it would continue to maintain its status, place, and role in the community.

Public comment:

Sue Brandenburg: Provided the board with a crime report on the west side of town. She further stressed the importance of maintaining a school in the neighborhood and Jefferson’s role as a safe haven for students. There is security in going to the same place everyday and having the same unit of friends.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

December 7, 2005 - Page 5 (25) Continued Discussion of the 2006-07 Facility Master Plan Recommendations (cont)

Mandy Slupinski: Stated she was asked to speak on behalf of the Jefferson site council against closing Jefferson. There is a petition being circulated to leave Jefferson open. With everything her children have been through, Jefferson is their constant.

Rick Kennedy: Objected to closing Jefferson and presented the board with detailed charts and responses to the topics of discussion and asked the board reconsider as a result.

There were no further comments.

Continued from Item A - CLOSED SESSION (closed to the public)

The board did not recess to closed session.

N. REPORT OUT FROM CLOSED SESSION

O. ADJOURNMENT

President Anderson adjourned the meeting at 9:00 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held January 11, 2006, at 6:00 p.m. in the district boardroom

(MINUTE12.7.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

SPEICAL “Workshop” MEETING

November 30, 2005

5:30 P.M.

MINUTES5:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Anderson at 5:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was led by Member Taplin.

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

Zane Music teacher Bruce McKay spoke of how instrumental Member Hayes has been in keeping the music programs alive and of top quality in Eureka City Schools. On behalf of the Eureka City Schools music teachers, Mr. McKay presented Hayes with a plaque of appreciation.

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Taplin/Pace to approve the following Consent Calendar items:

( 1) Amend Superintendent’s Contract 2005-06 and Re-elect Superintendent on a Contract for the 2006-07 and 2007-08 School Years

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

F. DISCUSSION - The Board is Asked to Receive

( 2) 2006-07 Facility Master Plan Recommendations of Elementary School Consolidation and Relocation of Jacobs Education Center

Dr. Scott recalled the public meeting held the previous evening at Jefferson Elementary School was well attended and allowed parents the opportunity to provide input into the elementary facility proposal to close Jefferson Elementary School and potentially use the facility for other education programs. Scott suggested delaying the discussion of relocation of the Jacobs campus programs until the conclusion of the Jefferson discussion

The board received information on elementary school attendance data; Zoe Barnum High School students living in elementary zones; Eureka Adult School students living in elementary zones; the cost analysis of the minimum scope for facility improvements for Jacobs Learning Center, Jefferson Elementary School, and Lincoln Elementary School; the projected operational savings of Jefferson/Lincoln staffing; and the Jacobs utilities budget.

Scott reviewed the previous evening’s presentation beginning with an enrollment summary of 1996-2005 and the decline of approximately 1,200 students; the facility utilization plan in 1999-2000 that called for annexing Marshall to Eureka High School and restructuring Winship and Zane into 6-8 middle schools; the continued decline of enrollment through 2002-2003 and the closure of Worthington Elementary School; and now, in 2005-2006 with continued student decline, the data analyzed to recommend the closure of either Lincoln or Jefferson elementary schools.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

November 30, 2005 - Page 2

2) 2006-07 Facility Master Plan Recommendations of Elementary School Consolidation and Relocation of Jacobs Education Center (continued)

Data provided considered the impact on the remaining elementary campuses if Lincoln were closed and then the impact if Jefferson were closed. Careful analysis of this data resulted in the recommendation to close Jefferson Elementary School and discontinue use of the Jacobs campus and relocating its programs to other district facilities. The concerns expressed at the meeting with parents on the previous night were recognized and listed.

Public Comment (These are some of the points offered in public comment)

Pamela Fishtrom, resident, asked the board to consider the important logistics of the school in representing this part of Eureka’s neighborhood. The board should allow more public input before a recommendation is made.

Ann White, property owner, stated Jefferson offers stability in the neighborhood. They are working to make a historic district and closing Jefferson will undo the stability. The building itself is historic and the only school in their historic district. There’s concern with what might happen to the quality of life and property values in the neighborhood

Tom Sullivan questioned the timeframe for decision making and if it were to occur, the closing date.

Sue Brandenberg, property owner, spoke of the neighborhood’s very high crime rate and their work to reduce it. Jefferson school is used for Neighborhood Watch meetings. She asked the board consider how healthy Jefferson is for the neighborhood.

Mandy S, a Fortuna resident that drives her two children to Jefferson, described Jefferson as the heartbeat of the community. The district has not asked parents where they want their children to go; don’t assume they want to go to Lincoln.

Taylor S, son of Mandy S, asked why the district would close Jefferson when there are so many people that like the school. Some families only live one block away, and they don’t have cars to get to a different school. Taylor stated, “I’m not money, I’m not numbers, I’m a real kid.”

Rick Kennedy, property owner and parent of three daughters who attend Jefferson school, explained he is from out of the area and sought out Jefferson because of the quality of teachers, the close proximity to their new home, and a school that all three daughters could attend. Jefferson’s enrollment has held its own so the rationale to close a school for declining enrollment is not logical.

Maurine Dunaway (sp), long-time resident of the neighborhood (37 years),has seen the neighborhood become more fragile. The city has declared an emergency in the area because it has the highest property crime rate per capita in the state of California. Jefferson is the hub of the neighborhood, is always full, and the only school in the west side of Eureka.

Irma Dressler (sp) has lived in the Jefferson area for over 30 years with 3 students that attended and graduated from Jefferson. Jefferson is the heart of the neighborhood, and you can’t rip the heart out of the community. There will be more kids again and the facility will be needed.

The board again reviewed the facility needs summaries and cost analysis of minimum scope for the Jacobs learning center, Jefferson Elementary, and Lincoln Elementary. These figures are a reminder why the board chose not to allocate bond money to these facilities. One of the main factors in keeping Lincoln open is it has capacity to house additional students. The Jefferson campus cannot house any more students than it currently holds. The board received data on the facility use on the Jacobs campus. Similar information was provided for the Jefferson and Worthington campuses.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

November 30, 2005 - Page 3

2) 2006-07 Facility Master Plan Recommendations of Elementary School Consolidation and Relocation of Jacobs Education Center (continued)

The Adult Education budget would cover their expansion of facilities. The feasibility of placing a pod of Adult Education facilities at Alice Birney was suggested. The district would also try to work toward access to Worthington from Myrtle Avenue.

Staff was asked to consider the return on investment on improvements to facilities (Lincoln/Worthington). Scott noted that investing in the most sustainable way possible is the premise behind how the Measure S&T money has been allocated. Scott suggested placing a blend of programs from the Jacobs campus at Jefferson that would be compatible with the neighborhood by serving adult needs in a specific way.

Fullerton opined that the Jefferson campus is not an appropriate location for Zoe Barnum. Having one administrator is an advantage to keeping Zoe Barnum and Adult Education together on the same campus. Fullerton asked the board to discuss moving all the Jacobs campus programs to Worthington. Fullerton further suggested that there is a healthy reserve fund in the Adult Education budget that can be used to build facilities on the Worthington campus. At Worthington, Zoe students would have room for PE programs. Zoe programs could be moved this summer, and Eureka Adult School would have to wait for the construction of new facilities. Fullerton stated if Zoe or Adult Education are not going to Jefferson, there is no point in closing Jefferson. Fullerton felt uncomfortable with making a decision to close a school in 6 weeks. Anderson noted the other school closures have followed similar timelines as this process. Anderson questioned if Fullerton did not see declining enrollment as a budget issue. Fullerton stated declining enrollment may bring a reason to look at school closure again in a year or two, if decline continued, but there would be no reason to rush into it now. Anderson suggested looking at declining enrollment district-wide and the patterns that indicate continued decline.

Dr. Scott reminded the board the discussion to close another elementary school began at the board level with last year’s discussion of the facility utilization plan. The board approved this timeline in September. Enrollment data has consistently been brought to the board for the last five years and has shown the pattern of on-going decline. The question is whether the district can afford to operate 6 small elementary schools without effecting reductions in programs throughout the district. Anderson questioned the fairness of the district retaining 6 small elementary schools and, as a result, the possibility of having to make reductions in programs at the middle and high school level. Fullerton considered the information provided on the savings resulting from school closure an exaggeration.

Public comment was received from Chuck Snowden, Jefferson neighbor, regarding parking and traffic if other programs were located at Jefferson.

Member Taplin stressed the board’s responsibility as elected officials to think of all the children. The board has been receiving this information for months and years. Every time the budget is discussed, the board agonizes over where cuts can be made to balance the budget. The board has discussed closing schools throughout her 10 years on the board and has received appropriate information throughout the process. The board is fiscally responsible for the whole district.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

November 30, 2005 - Page 4 2) 2006-07 Facility Master Plan Recommendations of Elementary School Consolidation and Relocation of Jacobs Education Center (continued)

Dr. Scott asked the board what additional information they needed to make an informed decision. The projected enrollment data is as accurate as can be predicted and has oversight by the HCOE. The figures on the savings from fewer full-time employees are actual numbers. The only financial data that is difficult to provide is the additional cost for bussing. The board did not ask for additional information.

Member Pace recalled that all 6 of her children attended Worthington Elementary when she, as a board member, had to make the decision to close her own school. Pace’s daughter attends Lincoln and it is an excellent school.

No further comments were made.

Board President Anderson thanked Joyce Hayes for her many years of service on the Eureka City Schools Governing Board. Ms. Hayes received a standing ovation.

G. ADJOURNMENT

President Anderson adjourned the meeting at 7:35 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

(MINUTE WS11.30.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR “Workshop” MEETING

November 16, 2005

4:30 P.M.

MINUTES4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Taplin led the Pledge.

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

There were no visitor comments.

E. INFORMATION

( 1) Superintendent’s Report

No report.

( 2) Board Members

ü Fullerton noted an article in the “Redwood Bark” regarding a student petition on the Cell Phone Policy. Fullerton requested a copy of the petition.

ü Anderson complimented the work done in developing the English/Spanish Parent Handbook.

ü Call for Nominations for CSBA Delegate Assembly

There were no nominations for the CSBA Delegate Assembly.

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Taplin and Fullerton were added to F(6) as receiving the Oath of Office.

It was M/S by Taplin/Pace to approve the following Consent Calendar items:

( 3) Personnel Report #8

( 4) Minutes of the Special Meeting of October 25, 2005

( 5) Scheduling of Special Meeting on December 14, 2005, from 12:30 p.m. to 3:30 p.m. for Board Policy Review

( 6) Scheduling of Annual Organizational Meeting and Notice

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

G. DISCUSSION - The Board is Asked to Receive

( 7) 2006-07 Facility Master Plan Recommendations

(a) Elementary School Consolidation

Superintendent Scott recalled board discussion during the closure of Worthington and the possibility for the board to act on the closure of two campuses (also being considered were Lincoln and Jefferson elementary schools). At that time the decision was made to close one campus, Worthington, and monitor the enrollment with the anticipation of stability. Since enrollment has continued to decline, the board is in the position again to consider consolidation of elementary schools in the district. Scott expressed the concern with closing a campus that the site is not a building but a home to staff and children. All of this is not being taken lightly, and it is a very serious and emotional decision for everyone.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

November 16, 2005 - Page 2 Scott presented a PowerPoint presentation of the 2005-06 Facility Utilization Plan. Presented was a history of governing board action with the Facility Master Plan: Eureka City Schools has experienced significant enrollment decline over the past decade of approximately 1,200 students. As a result, in January 2000, the board approved a plan to annex Marshall Elementary School to Eureka High School and restructure Winship and Zane into 6-8 middle schools. In 2002-03, with continued declining enrollment and the budget implications for operating several small schools, the board, after receiving significant analysis and public input, closed Worthington Elementary School. In March 2002, voters approved Measures S and T for facility improvements. Since that time, the district has learned of the Division of the State Architect (DSA) requirements relative to the Americans with Disability Act (ADA) and its effect on all campuses. In October 2004, the governing board heard a recommendation that Measure S funds not be used on the Jacobs Education Center campus because it was estimated that three-times the available funds would be needed just to meet basic DSA requirements at the site. At the February 2, 2005 board meeting, the board voted to allocate Measure T bond funds to four elementary sites and limit bond funds to Jefferson and Lincoln. In light of on-going declining enrollment, the board was asked to consider continuing the operation of six small elementary schools. The board was also asked to consider the future of the Jacobs Education Center facility. The board received updated enrollment projections, data on the effects of closing either Jefferson or Lincoln on the remaining elementary campuses, and the ability of existing facilities to house Jacobs Education Center programs. Statistics show that over the next three years, Jefferson and Lincoln will continue to experience a decline in enrollment. The impact on the remaining elementary campuses if Lincoln were closed is as follows: Alice Birney would require four classrooms to accommodate the increase in students plus two classrooms to replace two 40-year old portables ($700,000). Grant would require two to three new classrooms ($300,000 includes preparation). Displaced students from Lincoln would require significant bussing to Alice Birney and Grant. Impact on remaining elementary campuses if Jefferson were closed: The majority of Jefferson students could be housed at Lincoln without adding any classrooms. Alice Birney, Grant and Lafayette would receive some Jefferson students and would not require additional facilities. Exiting bus routes to Lafayette and Grant would likely accommodate the displaced students. As a result of the above considerations, Superintendent Scott recommended the closure of Jefferson Elementary School.

Also recommended was discontinuing the use of Jacobs campus and relocating its programs to other district facilities. The board could consider Jefferson and Worthington as sites for programs currently housed at the Jacobs campus. This recommendation utilizes district facilities in the most efficient, cost-effective manner; minimizes the impact on several elementary sites and adds no additional classrooms; allows for unforeseen future growth at Alice Birney and Grant; allows Jacobs’ programs to move to adequate facilities; and realizes an estimated ongoing savings of $250,00 to $300,000 in personnel and operational costs.

Scott emphasized the important part that Jefferson plays in its neighborhood, how it is a safe harbor for many children, and the many generations of learning that has occurred at Jefferson.

One strength of this plan is that a large portion of Jefferson staff and students can stay intact.

Scott stressed the facility situation at Jacobs is very serious. Staff did consider not making a recommendation until next year because of the current disruption that has occurred as a result of construction. The Jefferson plan localizes the stress of the move to just Jefferson and Lincoln.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

November 16, 2005 - Page 3

The decision is being made this year because there is a real concern that the condition at Jacobs could deteriorate in the next year and cost the district a significant amount of money. There was also concern of the stress created by putting off the inevitable. There are many questions that still need to be addressed such as PE facilities, technology services, office sizes, ADA compliant restrooms, and upgrades for adult students. Closure would occur at the end of this school year. Jacobs programs could move by the end of August. More details will be provided at the November 30 meeting on the Jacobs campus and a transition plan. Details that need to be determined are specifics regarding student redistribution, a communication plan, the vision for Zoe Barnum at its new location, a vision for programs at Worthington, bussing, more detail of operational savings, the costs related to relocation of programs, the development of a business plan for the approximate 13-acre Jacobs site, and funding for Lincoln upgrades.

Concern was expressed about Lincoln infrastructure (bathrooms, the heating system, electrical capacity, pest and\or rot.) With all statistics considered, this plan is the most efficient. Anderson asked for more information on transportation difficulties that may occur from moving Jacobs campus to Worthington. Hayes asked for a break down of attendance area of Jacobs campus students. Hayes expressed concern with eliminating schools out of the core of Eureka, which may be an inevitable but sad trend. When analyzing facilities, also look at not using Jefferson at all. With regard to Jacobs programs, analyze objectively how many students are involved in each program and what are the needs in terms of space and how they can most efficiently be delivered to the community. Over the years the capacity at Jefferson has reduced as a result of class-size reduction at the state level and all-day kindergarten. Jefferson is very close to capacity. Jefferson campus is restricted from adding any relocatable without triggering DSA and the requirements for ADA improvements. Estimated ADA improvements to Jefferson are in excess of $1 million. There are approximately 175 regular attendees at Zoe and they currently use about 10 full classrooms. Fullerton asked to consider selling the Jefferson site and use the money to build more appropriate classes at the Worthington site. Would this generate enough money to build classrooms? Hayes asked what community activities are being held regularly at Jefferson. There were no questions from the audience. The board took a 5- minute break.

( 8) Update on English Language Learner Component of the Local Education Agency Plan (LEAP)

Bob Munther, Valerie Gardner and Laurie Alexander presented the Title III, English Language Learners, accountability to the board. The districts English learners (EL) did not meet the Annual Measurable Achievement Objectives (AMAO’s) in English Language Arts for a second consecutive year. In the first year of not meeting the AMAO’s, the consequences require the district to notify parents as such. The district has been notified that EL students have not met the AMAO’s in English/Language Arts by .1%. Consequences for the two consecutive years include developing an improvement plan that will ensure the AMAO's are met. This plan must specifically address factors that prevented the district from meeting the AMAO’s. Staff is currently in the process of developing this plan. Next year the targets will increase. This is a reflection of what is happening across the state. Some details of this plan and how programs are being developed to address meeting the AMAO’s were explained. The board will be kept informed as to the status of the plan with a report in January/February. Eureka City Schools Board of Education

REGULAR MEETING MINUTES

November 16, 2005 - Page 4

( 9) Updated Board Policy Review of the Following Policies:

(a) BP/AR 5125.1 Release of Director Information

(d) BP 6111 School Calendar

(e) BP 6161.2 Damaged or Lost Instructional Material

The board and staff reviewed the above policies with no changes. These policies will appear on the consent calendar at the next regular board meeting.

H. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

I. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

With respect to every item of business discussed in closed session pursuant to E.C. Sec.

(10) Report on Waiver Appeals of CAHSEE Requirement for Graduation by Students with IEP’s: CAHSEE Waiver #05-06-001

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(11) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(12) Conference w/Labor Negotiator(s) Scott/Anderson Regarding ETA/CSEA/Unrepresented Employees

J. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

(13) Approve Waiver Appeal of CAHSEE Requirement for Graduation by Students with IEP’s: CAHSEE Waiver #05-06-001

It was M/S by Taplin/Fullerton to Approve Waiver Appeal of CAHSEE Requirement for graduation by Students with IEP’s: CAHSEE Waiver #05-06-001.

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

K. ADJOURNMENT

President Anderson adjourned the meeting at 6:45 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held December 7, 2005, at 7:30 p.m. in the district boardroom.

(MINUTE WS11.16.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

November 2, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Pace, Fullerton

Members Absent: Hayes

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 2) Public Employee Appointment/Public Employment

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Anderson/Scott Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Anderson at 7:30 p.m.

Members Present : Anderson, Taplin, Pace, Fullerton

Members Absent : Ayers, Hayes

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace reported no action was taken in closed session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG – Alice Birney Elementary School

Principal Schmidt recognized Special Day Class Teacher Lorraine Smith who, on her lunch hour, meets weekly with the student council and helps the students arrange activities to make Alice Birney a fun place. The students led the Pledge. Isaac Medley, treasurer, shared special events that have been planned for the year at Alice Birney. Isaylia Tulmua, vice president; Johnny Bayinthavong, secretary; and Marcus Coles, president, talked about what they like about Alice Birney. Using visuals, all the students shared the type of remodeling the school has received.

G. ADJUSTMENTS TO THE AGENDA

Aslanian noted that Items 24 and 25 are reversed, and in the true Item J24, the reduction in hours are at Jefferson not Grant. The board received a new green sheet and attachment for this item reflecting the correct school.

H. VISITOR COMMENTS

There were no visitor comments.

I. INFORMATION

( 4) Student Board Representative Report

Absent.Eureka City Schools Board of Education

REGULAR MEETING MINUTES

November 2, 2005 - Page 2 ( 5) Superintendent’s Report

lThe board received the Public Self-Insurers Annual Report. The superintendent is required to advise the district governing board of the amount of total liabilities reported. This total amount is $3,282,157. Of this, $1,563,320 liabilities are from self-funded years prior to 1997, and $1,781,115 represents liabilities incurred in fiscal years 2003-04 and 2004-05. The NCSIG has sufficient funds to pay all of these outstanding liabilities. The funding of these liabilities is certified to be in compliance with GASB 10 standards.

l On December 3, Superintendent Scott will travel to San Diego to the CSBA Annual Conference with EHS teachers Ron Perry, Michelle Hutchins, and Jennifer Johnson to receive the Golden Bell Award for “Seeking Solutions, ECS Environmental and Spatial Technology (EAST) Program.” This is the district’s third Golden Bell Award.

l Halloween went well throughout the district. Security was increased in the evening. The Washington kids had their annual parade through the district office, and accounting was dressed for the occasion with a Mardi Gras theme.

( 6) Associate Superintendent’s Report

l The district has had a challenge providing interpreters for foreign language speaking parents. The board received a copy of a new brochure listing ECS interpreters. Each interpreter’s picture, name, language, and background are listed. They are receiving training on assisting in Individual Education Plans.

l On November 7 and 8, all but one elementary school principal will be attending a high- powered conference on enhancing academic success of English learners. There is good coverage at the sites.

( 7) Update on Bond Measures S & T Facility Construction

Dan Prideaux of 3DI reported Measure S projects are progressing well at the high school art building and woodshop. In the near future, the board will receive information on the new gymnasium Environmental Impact Report. The final punch list is being completed on both Winship and Zane bond projects. It is hoped the construction at the middle school campuses will be completed by the end of this month.

( 8) Board Members

l Taplin took part in the Washington Halloween parade to the district office and Timber Ridge; a wonderful experience for the children and residents.

l Pace attended Lincoln’s Halloween parade with Principal Nicoll and his top hat.

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

With the changes noted in Adjustments to the Agenda, it was M/S by Pace/Taplin approve the following Consent Calendar items:

( 9) Personnel Report #7

(10) Minutes of the Special Meeting of September 27, 2005

(11) Minutes of the Regular Meeting of October 5, 2005

(12) Minutes of the Special Meeting of October 6, 2005

(13) Minutes of the Regular Meeting of October 19, 2005

(14) Declaration of Equipment as Surplus and Authorization to Sell

(15) Approve SAB 270 Routine Restricted Maintenance Account Verification

(16) Accept the English Language Acquisition Program (ELAP) Grant Funding

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

November 2, 2005 - Page 3 J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

(17) Accept donation from Chapter LO of P.E.O. for the Homeless Education Project

(18) Accept the Learn and Serve America 2005-06 CalServe Regional Service Learning Network Grant

(19) Accept the 21st Century Community Learning Centers Grant – Direct Access LEA Cohort 1

(20) Accept the 21st Century Community Learning Centers Grant –Family Literacy LEA Cohort 1

(21) Accept the 21st Century Community Learning Centers Grant – Core Cohort 1

(22) Accept the 21st Century Community Learning Centers Grant – Core Cohort 3

(23) Notice of Completion – Modernization Alterations – Phase 1, Grant Elementary School

(24) Resolution #05-06-018, Reduction/Elimination of Classified Position – Grant Elementary School

(25) Resolution #05-06-019 - Approving Access to Meal Eligibility Records for Purposes of Reporting Disaggregated Achievement Data

(26) BP6146.5, Middle School Promotion Requirements

Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

K. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(27) Board Policy 5131.63 Prohibiting the Use/Abuse of Steroids by Student Athletes

In Paragraph 2, page 53, “a lesson” was changed to “instruction.” In Paragraph 3, Page 55, “10 point” was removed from the sentence. The student agreement will be kept with the Athletic Director.

With the noted changes, it was M/S by Taplin/Fullerton to approve Board Policy and Administrative Regulation5131.63 Prohibiting the Use/Abuse of Steroids by Student Athletes. Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

(28) Approve Winzler and Kelly Contract for Environmental Impact Report (EIR)

Johnson explained this action continues the California Environmental Quality Act (CEQA) process at EHS. On June 1, the board’s original action included all EHS projects. After evaluation of the process, it was decided and acted upon to separate the new gymnasium project from the remaining EHS projects. Now that the Negative Declaration has been completed, the next step on the CEQA process for the new gym is the Environmental Impact Report (EIR). This Amendment #3 to the original contract with Winzler and Kelly will provide for the required EIR document on the new gym. The proposed scope of services were briefly discussed. It is estimated it should be at least 7.5 months before construction can begin with a possible completion and opening date in June 2007-08

It was M/S by Taplin/Pace to approve Amendment #3 to the Winzler and Kelly Contract for Scope and Opinion of Cost for the Environmental Impact Report (EIR) Eureka High Gym Project. Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

L. DISCUSSION - The Board is Asked to Receive

(29) Review Policy Update Procedure

Superintendent Scott explained Cabinet’s proposal to present the board policies at a special meeting dedicated to review of board policies. It was recommended the board schedule a special 3 hour session on December 14, from12:30 to 3:30 p.m. This will be approved at the next regular meeting.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

November 2, 2005 - Page 4(30) Lafayette and Grant Elementary Project Update Time Line

The Measure T timeline was distributed and the scope of work for Grant Elementary School. The Grant modernization including the office was submitted in the Division of State Architect application. Lafayette and Washington office remodel and modernization is a separate application. The intention is to begin discussion of the Grant and Lafayette projects since the board will be receiving information in the near future. If there is controversy regarding the Lafayette and Grant offices, this can be discussed at the November 16 meeting. More information on Measure T and detail on office considerations for Lafayette will come to the board on November 16.

(31) Approval of Appointment Process for Tax Payers League Representative for Citizens Oversight Committee (COC) for the Remainder of 2005-06

The COC requires representation from a member of the Taxpayer’s League, and the representative has resigned. Due to term limitations, the board has a process to replace all COC members by June 2006. This member will serve until that time. The board received an ad that will be used to solicit applications. The application deadline will be November 18. If there is more than one application, the board president and clerk will review the applicants. A recommendation will be made to the board on December 7, 2005.

Continued from Item A - CLOSED SESSION (closed to the public)

The Board may continue Item A to consider and/or take action on listed closed session items.

At 8:45, the board recessed and moved to closed session.

Members Present: Anderson, Taplin, Pace, Fullerton

Members Absent: Hayes

Staff Present: None

M. REPORT OUT FROM CLOSED SESSION

N. ADJOURNMENT

President Anderson adjourned the meeting at 9:00 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held December 7, 2005, at 4:30 p.m. in the district boardroom

(MINUTE11.2.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

SPECIAL“Workshop” MEETING

October 25, 2005

12:00 P.M.

MINUTES

A. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Anderson at 12:10 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was led by Member Hayes.

C. VISITOR COMMENTS

There were no visitor comments.

D. DISCUSSION - The Board is Asked to Receive

( 1) Governing Board Self Evaluation and Goal Setting

At the last regular meeting, the board received the “individual trustee” evaluation and the CSBA Professional Governance Standards for School Boards questions. The board agreed they meet all sections in Area I, The Individual Trustee. In Area II, The Board, 2.1 “Keeps the district focused on learning and achievement for all students.” The district continues to change in student makeup, and the board should remember to ask themselves if they are reaching out to these families with varied ethnic/socioeconomic backgrounds. It is important to speak for the students that may not have a voice. It is important that decisions made reflecting all students in the district. When the minority is still a small group, they don’t have the voice to express their needs. In the superintendent’s last few evaluations, the board has stressed the need to reach out to the underrepresented groups. This is a tangible indicator that the board is fulfilling this goal. Also it is important to consider the “good” and “struggling” students.

2.2 “Communicates a Common Vision” What is the common vision? The board would like their focus pinpointed in bulleted key comments. The mission statement is a larger picture; the community is interested in what the board is working on now. The common vision and how the board operates is reflected in the governance standards. The posters in the board room should reflect the “Areas” listed in the evaluation. With regard to the communication policy, it is difficult for the president to speak on behalf of the board. Is this a good process? Current board communication protocol will be reviewed with the new board member.

2.6 “Takes collective responsibility for the board’s performance.” Once the board votes, it is recorded; although if a member has a no vote, the member may continue with their belief in a “dignified” way. Once a vote is recorded, it is the collective responsibility of the leadership team and board to make the decision work. Although the decision may not be an individual member’s beliefs, a member can speak for the board’s reason for a passing vote.

2.8 “Ensures opportunities for the diverse range of views. . . “ The board tries very hard to ensure the opportunity for a diverse range of views through public hearings on major board agenda items, with strategic planning, and town hall meetings. The board will receive schedules of the upcoming strategic planning meetings. Liaison’s can attend their site sessions

Area III The board’s job The board feels they are meeting all portions of this area.

3.6 “Adopts a fiscally responsible budget. . . “The current budget is in good shape and what is presented has the reputation of being reliable and credible with employees and negotiating teams.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

October 25, 2005 - Page 2 3.8 “Establishes a framework for he district’s collective bargaining process. . . “ The district has been able to maintain benefits, but with coverage adjustments. Longevity and professional development is being honored with classified. Salaries have moved forward for the long term but without large jumps in one year. The budget has been stretched to the limit but has not exceeded the limit.

3.9 “Provides community leadership in educational issues. . . “ By implementation of best practices, the board has reached the state level i.e., the nutrition policy, EAST, and regularly hosts state officials.

The board consider what they do best is listening to the staff, students, parents, and community.

An area of improvement would be board policies. The board self evaluation should agree on the desired outcomes – what do we want to go away with? The board is receptive to a new format that would be more personalized and perhaps using the “giving meaning” form. The evaluation should ask specific questions and apply the standards to the board’s current projects. The board should begin developing the questions in May and do the evaluation during the summer. The summer agenda should not include controversial items if possible.

Goal Setting:

The board received the board communication plan from November 2004. It is agreed that all five members are not going to do all nine items. The list was compiled to a draft form of 2006 goals (attached). The key issues from the board fall workshop were added.

The board’s role in disseminating information received in public session and public conversation prior to having the opportunity for deliberation and a final decision was considered. The key word is “credibility” as board members and carrying this into the public.

The Superintendent stressed his responsibility to facilitate board member professional development in any area they feel is necessary. Professional development is the final piece in a self evaluation

E. ADJOURNMENT

President Anderson adjourned the meeting at 1:55 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE(MINUTE WS10.25.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR “Workshop” MEETING

October 19, 2005

4:30 P.M.

MINUTESA. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 4:00 p.m. and moved to closed session.

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Aslanian, Davis

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There were no comments on closed session items

C. 4:00 PM CLOSED SESSION (closed to the public)

The Board will consider and/or take action upon the following consent items:

With respect to every item of business discussed in closed session pursuant to E.C. Sec. 48918(c) or 76030:

( 1) Consideration of student expulsion(s) (no additional information required)

(a) Resolution #05-06-016, Regarding Discipline Agreement on Student #05-06-003

(b) Resolution #05-06-017, Regarding Expulsion of Student #05-06-002

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957:

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee (no additional information required)

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 3) Conference with labor negotiator Scott/Anderson Regarding ETA, CSEA, and/or Unrepresented Employees

D. 4:30 PM RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Anderson at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace reported action will be taken on C(1) under consent, and there was no action on Items (2) and (3).

F. PLEDGE OF ALLEGIANCE TO THE FLAG

Winship Middle School Assistant Principal Kathleen Honsal introduced student government officers Edy Filomeo and Alex Crowe. Alex led the Pledge . Edy reported on student government activities since the beginning of school. Alex spoke of what is planned for the remainder of the year at Winship. Both students introduced their parents.

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. VISITOR COMMENTS

There were no visitor comments.

I. INFORMATION

( 4) Associate Superintendent’s Report

ü Aslanian announced that the district did receive the CSBA Golden Bell Award for the “Seeking Solutions” EAST program at Eureka High School. Some of EAST’s great accomplishments were listed.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

October 19, 2005 - Page 2 ( 4) Associate Superintendent’s Report (continued)

ü Aslanian informed the board EHS science teacher Robert Childs would like to take a group of students on an educational trip to Belize like he did last year. They will travel over spring break.

ü A reminder to the board of the HCAST dinner in Fortuna next Wednesday evening.

ü Lafayette Elementary Principal Laurie Alexander introduced new employees Molly Alles and Stacey Laub. Not present were Brooke Richards and Ululani Cordero-Stauffacher.

( 5) Board Members

ü Member Hayes complimented the article written by Sheldon Reber thanking the community and showing the effect on the local work force as a result of bond construction. Taplin also thanked Reber for the article. The article shows the district’s commitment to putting bond money back into the community.

ü Anderson distributed the meeting agenda and board evaluation form for the October 25 special meeting. The board was asked to complete the evaluation for Tuesday’s meeting.

J. PUBLIC HEARING

( 6) Public Hearing on Adequacy of Instructional Materials

President Anderson opened the hearing for public comment. There was no comment and the public hearing was closed.

K. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Hayes/Taplin to approve the following Consent Calendar items:

( 7) Personnel Report # 6

( 8) Minutes of the Regular Meeting of September 21, 2005

( 9) Resolution #05-06-017, Regarding Discipline Agreement on Student #05-06-003 and Resolution #05-016, Regarding Expulsion of Student #05-06-002

(10) New Textbook Adoption – Algebra Concepts and Applications – Zoe Barnum High School

(11) Resolution #05-06-015, Sufficiency of Instructional Materials

(12) Declaration of Equipment as Surplus and Authorization to Sell

(13) Accept Gilder Lehrman Institute of American History Grant

(14) Accept Enhancing Education through Technology (EETT) Formula Grant (Fiscal Year 2005-06)

(15) Accept 2005-06 Gifted and Talented Education (GATE) Program Funding

(16) Approve 2005-06 Annual Participation in the National School Lunch and School Breakfast Program

(17) Approve Child and Adult Care Food Program 2005-06 Annual Update – Center Sponsors

(18) Approve Food Services Agreement between Eureka City Schools and Peninsula Union School

(19) Approve Agreement between Eureka City Schools and the Redwood Community Action Agency Regarding AmeriCorps Participant Placement Special Projects and Workability Program at Eureka High School

(20) 2005-06 Operations Application K-3 Class Size Reduction Program

(21) Short-Term Positions – Educational Services Technician (Even Start), Literacy Technician (Grant/Alice Birney), and Monitor (Zane)

Governing Board: ayes 5, noes 0, absent 0. Motion carried. Eureka City Schools Board of Education

REGULAR MEETING MINUTES

October 19, 2005 - Page 3 L. DISCUSSION/ACTION – The Board is asked to receive/discuss/act

(22) Eureka High School Modernization Funding Application: Career Technical Education Advisory Committee (CTEAC) Review

Assistant Superintendent Johnson explained the funding application for Eureka High School modernization must include discussion between the district and a local Career Technical Education Advisory Committee (CTEAC) regarding the need for vocational and career technical facilities to adequately meet program needs. Johnson listed those involved in the on-going consultation during the planning and design process along with the committees established to address these needs. A representative of the Employment Development Department reviewed this report for adequacy of addressing these facility needs as part of the Eureka High School modernization project. As a result, Johnson recommended the board accept the report as presented.

It was M/S by Taplin/Pace to accept the Eureka High School Modernization Funding Application: Career Technical Education Advisory Committee (CTEAC) Review. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

M. DISCUSSION - The Board is Asked to Receive

(23) Overview of Programs and Services at Eureka High School

Principal Steffen gave a brief overview of the presentation.

ÔPhysical Education and Health and Safety Curriculum

Allan Battle addressed the board and thanked them for the opportunity to present the EHS Physical Education program, “Where students are provided the opportunity to develop skills and knowledge to enjoy lifetime fitness.” Battle introduced teachers Karen Griffith, Stephanie Jackson, Kristie Christianson, Ron Hartman, and Duane Peterson. Byron Zinselmier was also introduced but unable to be present. Each staff responsibility was listed. Stephanie explained the state standards for PE. Duane explained the program set up for first and second year offerings using a typical week in Freshmen PE as an example. The Monday through Friday individual class offerings were listed. Kristie talked about Reward and Spirit Day in an attempt to promote more spirit in the school. Karen gave samples of Authentic Assessment. Stephanie explained the difficulties in valid results in the Standardized Fitness Test. The group is working hard for true fitness validation. Allen described the department’s modified activity program, make up work policy, and adaptive PE for students that cannot or are unable to participate in PE. The assets of the indoor and outdoor facilities were listed along with their limitations. Community connections include St. Joseph Hospital and Health Path, Project LEAN, AmeriCorp, Tobacco Education, HSU, and guest speakers. Nick Parker of the HSU PE credential program was introduced. Nick visits all schools in the county including a Model PE program in Petaluma and considers the EHS PE department one of the best. It is importance to distinguishing between physical education, health education, athletics, and intramurals. The department’s dream vision besides becoming a a Model PE school, is to have a 3+ year PE requirement, enough indoor accommodations to serve 40 students, develop a true dance program, a budget adequate to accommodate the number of students in the program, a PE summer school remediation program, and offer off-campus classes (non traditional schedule). Anderson questioned the department’s opinion of the PE waiver policy. Physical Education is far different than athletics. There are no other disciplines that allow a waiver. By waiving the PE requirement, you are not serving the whole student. The department wishes there were no or few waivers.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

October 19, 2005 - Page 4 ÔPhysical Education and Health and Safety Curriculum (continued)

The board asked for a copy of the PowerPoint presentation. The PE waiver policy will come to the board with the PE Department included. Steroid use is addressed in the freshmen class and especially emphasized in weight training. It is also a subject in sophomore health and safety classes. The board asked to know what the Petaluma “model” PE department has that qualifies them for this status. Adding another year to the PE curriculum will also return to the board for discussion.

ÔPathways Program ÔAcademy Program

EHS teacher Kathy Salter noted the Building Pathways goal reflects the district Mission Statement, “Leaders on the Northcoast.” Pathway is “building upon the success of the past to create new structures to better meet the needs of today’s student.” Salter distributed a self test on teaching contextually, and excerpts from the book “The World is Flat.” The Learning Pathway is an interest-based learning community engaged in a study of a connected curriculum that will culminate in the students’ demonstration of mastery in their area of study. The premise is that excellent programs and outstanding teachers exist in EHS and this is a way to organize this excellence. Pathway packages existing courses in major areas of student interest and enhances student motivation and student learning results. Each Pathway reinforces critical thinking skills, interpersonal skills, and content area skills. Every student is a potential Pathway student. The key characteristic of the Pathway student is a willingness to commit to the program that best prepares them for their future. Pathway creates small learning environments and allows students to weave into other Pathways. The freshman schedule is as open as possible so that students can explore areas of interest, but by their junior/senior year there are student cohorts that have developed similar interest and pursue common educational goals. Kathy asked the program return to the board with senior projects. Middle school students are receiving information on Pathways and are a target audience. Presenting to this student group will be a portion of student assignments. They will be providing student leadership in this area for the younger students, including elementary school.

ÔSpecial Projects

A matrix of special projects/programs was distributed showing the program manager, program focus and administrator in charge. Steffen listed and gave a brief overview of each program. Steffen has oversight of all administrators in charge. All projects are grant driven which is the responsibility of the program manager with oversight by the administrator.

ÔFuture Directions and Questions and Answers

The board asked the high school return for a “Part 2” presentation on requested items.

(24) Recap of Educational Foundation Meetings

The board received the minutes from the foundation leadership team meeting on October 6 and the debriefing meeting on October 7. After working with the district, Consultant Rose Lester recommended moving slow with a two-year timeline. The next step is for administration to bring back a timeline to the board.

N. PUBLIC COMMENT ON CLOSED SESSION ITEMS

O. CLOSED SESSION (closed to the public)

The board did not continue any of the items listed in C above.

P. REPORT OUT FROM CLOSED SESSIONEureka City Schools Board of Education

REGULAR MEETING MINUTES

October 19, 2005 - Page 5 Q. ADJOURNMENT

President Anderson adjourned the meeting at 6:50 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held November 2, 2005, at 7:30 p.m. in the district boardroom.

(MINUTE WS10.19.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA 95503

SPECIAL “WORKSHOP” MEETING

October 6, 2005

4:00 PM

MINUTESA. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Anderson at 4:00 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENT TO THE AGENDA

D. VISITOR COMMENTS

There were no visitor comments.

E. DISCUSSION – The Board is asked to receive/discuss

( 1) Discussion on the Development of an Educational Foundation for Eureka City Schools

Dr. Scott recalled the board’s interest in considering a Eureka City Schools educational foundation. Consultant Rose Lester and Marge Crichton were introduced. The strategic process that has occurred today to determine interest has included meetings with community members, the ECS leadership team, and this meeting with the governing board. Tomorrow a meeting will be held to conclude the discussion. Marge provided a brief background of Rose Lester’s consulting firm and her well-rounded qualifications in the successful implementation of foundations. Rose shared some of the difficulties she has discovered in organizing and developing foundations. ECS is approaching development in the right way by determining the interest and feasibility before moving into the actual formation of a foundation. A strong foundation is composed of community members. Three important components to the strategic development of a foundation are a mission statement, a board manual, and a business plan. Once these are accomplished, the district/principals assess the needs throughout the district. The structure of a foundation board was explained, and is the clearing house for all requests. Should the district continue looking into developing a foundation, the next steps will take considerable staff and board time. This may not be the year to begin. Some concerns of the board included adding additional work to an already overloaded staff. It is important to have the right professional person for the job and funding another position is difficult. It may be said that to make money you have to spend money and although an expenditure, there would be a return on investment. If it is not done now, when will it be done? It’s difficult to spend money on a position when the goals and direction of expenditures are not known. Tomorrow’s meeting will include representatives from the leadership team, cabinet, and a board member to discuss the feasibility and ultimately make a recommendation whether to move forward. Enough information has been received that tomorrow’s meeting should result in what should be done in the next six months. The recommendation should be on the agenda the first meeting in November. Alex Reed of the Humboldt Area Foundation will be present for the meeting.

F. ADJOURNMENT

President Anderson adjourned the meeting at 5:40 p.m. Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

October 6, 2005 - Page 2 Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

NOTICE: The district adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact the Superintendent’s Office at 441-2414 with at least 48 hours notice. All efforts will be made for reasonable accommodations.

(Minutes WS10.6.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

October 5, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Hayes, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 2) Public Employee Appointment/Public Employment – teacher/administrator

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Anderson at 7:30 p.m.

Members Present : Anderson, Hayes, Taplin, Pace, Fullerton, Ayers

Members Absent : None

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace announced that no action was taken in closed session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG – Winship Middle School (tabled to 10/19/05)

David Demant of Winship Middle School led the Pledge and enthusiastically reported on the great team and students at Winship.

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. VISITOR COMMENTS

Representatives of Eureka High’s DECA shared their school projects and how they are helping the community and their public relations plan to promote awareness of DECA. The Club has developed an online store for EHS Logger supplies at ehslogger.com.

I. INFORMATION

( 4) Student Board Representative Report

New Student Board Representative Melissa Ayers introduced herself and gave a thorough report on activities at EHS.

( 5) Superintendent’s Report

ÔSuperintendent Scott welcomed new Student Board Representative Melissa Ayers.

ÔYesterday at the EHS Industrial Arts building principal Bob Steffen and Superintendent

Scott met with interested community representatives regarding partnering with Cox Communications in a community media center. The board will be kept informed as discussion progresses. The board will receive information on the layout of a community media center.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

October 5, 2005 - Page 2 ( 5) Superintendent’s Report (continued)

Ô At the next board meeting, the board will receive a presentation from the high school physical education department, the Pathways program, and a general update.

Ô Tomorrow will be a full day exploring the feasibility of developing an educational endowment for Eureka City Schools. The schedule includes a board meeting tomorrow at 4:00 p.m.

Ô On Friday, CSBA made their validation site visit to the EAST lab for the Golden Bell Award. The district is being strongly considered for its third Golden Bell Award.

( 6) Associate Superintendent’s Report

Ô The open house at the Newcomer Center was an enthusiastic success.

Ô Aslanian accompanied Georgeanne Pucillo to the Educating for Democracy Senate held in Sacramento. The Senate was a large group of educators that gathered to discuss concerns and high points in schools relative to high school student involvement in civic activities. Eureka High School received recognition for being one in ten schools in the state piloting their program.

Ô Aslanian visited with the Homeless Program’s Maureen Chase. Currently there are 500 students in Eureka City Schools that meet the definition of being homeless. There is a new homeless center next to the Target store. Eureka City Schools is taking an active role in working with homeless families.

Ô Through a payroll deduction, ECS employees have contributed $10,000 to Red Cross to assist the victims of Hurricane Katrina.

( 7) Update on Bond Measures S & T Facility Construction

3DI’s Dan Prideaux provided the board with a status of bond construction projects. The CEQA filing date has passed and no comments have been received, therefore the process for this project is closed. Final preparations are being made for filing with OPSC.

( 8) Board Members

Each board member will attend the HCAST annual meeting. There was no interested in the available vacancies.

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Pace/Fullerton to approve the following Consent Calendar items:

( 9) Personnel Report #5

(10) Minutes of the Regular Meeting of September 7, 2005

(11) Schedule Special Board Meeting on October 25, 2005, for Board Evaluation

(12) Short Term Position(s) – Zane MS/EHS

(13) Accept the Administration on Children Youth and Families Grant (Mentoring Children of Prisoners-COMPASS)

(14) Approve Transportation Agreement between Eureka City Schools and Freshwater School District

(15) Approval to Donate Leftover Food to Local Area Food Banks for the 2005- 2006 School Year

(16) Accept the William F. Goodling Even Start Family Literacy Program Grant

(17) Accept the Agricultural Vocational Education Incentive Grant

(18) Resolution #05-06-012, Proclaiming October 16 – 22, 2005, as Safe Schools Week in ECS

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

October 15, 2005 - Page 3

K. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(19) Issue General Obligation Bond – Series 2

Assistant Superintendent Johnson introduced financial advisor Mark Epstein. This is the second and final issuance of the two bonds. The board will receive a post sale summary. The bonds successfully finished with low interest rates. These resolutions will authorize staff to issue and sell the remainder bonds for Measures S & T. Mr. Epstein was thanked for doing a great job.

It was M/S by Hayes/Taplin to approve Resolutions #05-06-013 and #05-06-014, authorizing the issuance and sale of bonds for Measures S & T. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(20) BP/AR 3516.5(a) Emergency Schedules: District Policy on Non-Scheduled School Closures or Delayed Starts

Aslanian explained this item comes to the board as a second reading. To the second paragraph “and the community” was added. The last paragraph in “Insert A” was deleted. The Hispanic channels should be included in notification.

It was M/S by Taplin/Fullerton to adopt BP/AR 3516.5(a) Emergency Schedules: District Policy on Non-Scheduled School Closures or Delayed Starts as amended. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(21) 2005-06 Facility Master Plan Schedule: Approve Special Meeting on November 30, 2005, at 5:30 p.m.

It was M/S by Fullerton/Taplin to approve a special meeting on November 30, 2005, at 5:30 p.m. to discuss the 2005-06 Facility Master Plan Schedule. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(22) Board Meeting Dates for January 2006 through December 2006

It was M/S by Taplin/Pace to approve the following board meeting dates for the 2006 year: January 11, 2006, 7:30 p.m. regular (2nd Wednesday due to holiday); January 18, 4:30 p.m. workshop; February 1, 7:30 p.m. regular; February 15, 4:30 workshop; March 1, 7:30 p.m. regular; March 15, 4:30 p.m. workshop; April 5, 7:30 p.m. regular; May 3, 7:30 p.m. regular; May 17, 4:30 p.m. workshop; June 7, 7:30 p.m. regular; June 21, 4:30 p.m. workshop; July 12, 4:30 p.m. regular; August 16, 4:30 p.m. regular; September 6, 7:30 p.m. regular; September 20, 4:30 p.m. workshop; October 4, 7:30 p.m. regular; October 18, 4:30 p.m. workshop; November 1, 7:30 p.m. regular; November 15, 4:30 p.m. workshop; December 6, 7:30 p.m. regular. Governing Board: ayes 5, noes 0, absent 0. Motion carried. The August meeting may be rescheduled.

L. DISCUSSION - The Board is Asked to Receive

(23) Employee Guatemala Tour Report

Monica Rivera, leading the Spanish Language and Cultural Immersion Tour 2005, shared the highlights of their trip through a PowerPoint. The group proposed expanding the current Sister-City exchange programs with Kamisu, Japan, and Nelson, New Zealand to include the Union School in Guatemala. The group was very enthusiastic about the value of the exchange for both the ECS community and the Union School community. The board will discuss the direction of exchanges and how they can be managed as they continue to expand.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

October 15, 2005 - Page 4 (24) New Textbook Adoption – Algebra Concepts and Applications – Zoe Barnum High School

Alternative Ed. Director Kim Kellenberg introduced Zoe Barnum teacher Michelle Smith. Michelle shared what is occurring in her classroom and why this text was chosen. This is the California edition and is aligned with the California standards and CAHASEE. This item will return on consent at the next regular meeting.

(25) Citizens’ Oversight Committee Selection Process

The board received a timeline of the process used to appoint the current COC. Bond oversight will be complete during the term of the next COC. The schedule will be brought back to the board adjusting the timeline up approximately a month.

At 9:00 p.m., the board recessed and moved to closed session.

Continued from Item A - CLOSED SESSION (closed to the public)

The Board may continue Item A to consider and/or take action on listed closed session items.

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

M. REPORT OUT FROM CLOSED SESSION

N. ADJOURNMENT

President Anderson adjourned the meeting at 9:23 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held October 19, 2005, at 4:30 p.m. in the district boardroom

(MINUTE10.5.05.new/md)

Eureka City Schools Board of Education

Sequoia Park Zoo Multipurpose Room

3414 W Street, Eureka, CA

SPECIAL “Fall Workshop” MEETING

September 27, 2005

9:15 A.M.

MINUTESA. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Anderson at 9:40 a.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was taken prior to lunch.

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

Elaine Gray introduced herself to the board as new board member to Ward 3. Gray will take office the first meeting in December 2005.

E. DISCUSSION - The Board is Asked to Receive

( 1) Review of BP3550(a) Nutrition Policy and Developing a Wellness Policy

The board discussed the process to bring people together to combine the nutrition policy and the now required school wellness policy. The nutrition policy is very comprehensive when compared to the wellness policy; it’s a matter of introducing curriculum into the policy. Anderson questioned adding salt awareness to the nutrition policy. National lunch standards were used to develop the policy which does not include salt restrictions. Staff lounge vending machines were not addressed in the nutrition policy. The portion of the law that states food sales by clubs must be allowed 4 times a year should be researched. There are carts available and they are easily stocked, but staffing the cart is a problem. Site committees should be charged with addressing fund raising cooperation between students, teachers, and food service staff. Site nutrition committees, especially at the high school, are a major piece of the policy that should be implemented. The board suggested detailing in the administrative regulations what is expected of the committees. The committees should be able to review the policy and return to the board with recommended changes. “Students will be involved in the selection, tasting, and marketing of healthy foods that appeal to students.” This is an important statement that needs to be used. The Universal Breakfast has seen some growth, but not very much. Since “offered in the classroom” is not being used, it should be removed from the policy. It is proven this is the way to reach all the children. Staff was encouraged to look at a working recycling program for food service. At the high school, work needs to continue with quality of food. The machines need to be stocked with more water. Problems with the long lines at the high school and running out of nutritious food were discussed. Johnson anticipates providing better access to food at the high school by the first of the New Year. The Nutrition Committee should continue to review and improve the current nutrition policy and a wellness policy committee will begin with the Curriculum Committee. After-school programs should be included in the policy. The board asked recommendations for changes to the policy return to the board in the spring.

A report on the EHS physical education program will come to the board the second meeting in October.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

September 27, 2005 - Page 2 ( 2) Facility Master Plan 2005

Superintendent Scott suggested staff come directly to the board with recommendations. At that point, the board can study the recommendations and how they will be approached. Attached and made a part of these minutes is the Potential Process Summary for Board Consideration for the 2005 Facility Master Plan. The process will include the closure of an elementary school. The name of the school will be released to the public when the board receives the information so that the community has the opportunity to attend meetings to receive the facts. With reference to “grade-level realignment,” Scott suggested one facility may best serve the district if it were a K-2 only school. Staff will also offer a transition plan that will utilize the closed school for programs on the Jacobs campus.

The board agreed to receive the initial recommendation on November 16, 2005, at the regular 4:30 p.m. workshop meeting. The media will also receive the information at that time. A special meeting for further discussion and community input will be held on November 30, 2005, at 5:30 p.m. The board will make a final decision at the first meeting in January which will be held Wednesday the 11th and begin at 6:00 p.m. All meetings will be held at the district office board room. The board asked for the acreage of each piece of land the district owns including the fields.

( 3) Communication Plan

Scott explained the board and superintendent need to have a common understanding of what a communication plan for Eureka City Schools should include. Parents learn about ECS differently depending on the grade level of their child. Some important things to emphasize include ü student achievement ü learning pathways ü facilities – new art and multipurpose buildings ü looking at the future ü high school exit exam ü technology – EAST is #1 in the West ü professional development ü Indian Education ü English literature program. It was suggested promoting these areas throughout the year. Some of the surveys used by other schools were suggested. The four key areas are building for tomorrow, academics, high caliber of employees, and programs. Reber suggested emphasizing a theme quarterly. It is necessary to be flexible in advertising dates. Making national news local is another key area. Public relations is a component – advertisement gets them there, but the employees also need to be there with good public relations.

( 4) 2005-06 Board Liaisons

The following board liaisons were appointed for the 2006-07 school years:

District Office: Fran Taplin Winzler Center: Judy Anderson

Alice Birney: Judy Anderson Lincoln: Lisa Pace

Zoe Barnum: Fran Taplin Jefferson: John Fullerton

Zane: John Fullerton Grant: Elaine Gray

Winship: Elaine Gray EHS: Judy Anderson and John Fullerton

Corp Yard: Fran Taplin Adult Ed: Elaine Gray

Washington: Fran Taplin Lafayette Lisa Pace

Humboldt Bay HS: Lisa Pace

Board members reported on their visits to site staff meetings. Scott will ask principals to e-mail invitations to board members and copy the superintendent.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

September 27, 2005 - Page 3 ( 5) Superintendent’s Goals (Report on Leadership Seminar)

The board prioritized the superintendent’s considerations for 2005-06 goals which are attached and made a part of these minutes.

F. ADJOURNMENT

President Anderson adjourned the meeting at 3:00 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

(MINUTE WS9.27.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR “Workshop” MEETING

September 21, 2005

4:00 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

C. 3:45 PM CLOSED SESSION (closed to the public)

With respect to every item of business discussed in closed session pursuant to E.C. Sec. 48918(c) or 76030:

( 1) Consideration of Resolution #05-06-010 student discipline agreement for Student #05-06-001

4:00 OPEN SESSION

The regular meeting was called to order by Anderson at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

D. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was led by Member Taplin.

E. ADJUSTMENT TO THE AGENDA

Corrections to consent items were noted and will be listed under consent.

REPORT OUT FROM CLOSED SESSION

Member Pace reported the board will vote on Item C(1) under consent.

F. 4:00 PM NEW EMPLOYEE INTRODUCTION

Following are new employees to the Eureka City School District: Molly Alles, Brian Doyle, Mark Blackwood, Jim Marlett, Chris Bargy, Glenda Perez, Andrea Brands, Tim Reynolds, Jody Coats, Danielle Rivera, April Evans, Matt Thompson, Aaron Feldstein, Dave Gaddis, Eugene Fortain, Marlene Cordero-Stauffacher, Nathan Goodman, Denise Gregor, Courtney Hanes, Renee Brazzel, Nicole Keele, Cathy Spinosa, Marianne Lancaster, Leah Biado, Matt Levesque, Sandy Hanson, Shawn Magnuson, Tamara Jones, Liz McHugh, Kristin Lenderman, Jessica Olesh, Patricia McIntosh, Lorin Page, Susan Rovai, Pete Parata, Karen Purcell, Betsy Rains, Kathy Ramos, Brooke Richards, Hillary Sarkisian, Michelle Smith, Margarita Torres, Terry Vroman-Little, Chi Yang. Those present were introduced by their site principals.

RECESS

At 4:30 pm the board recessed for 15 minutes.

G. VISITOR COMMENTS

There were no visitor comments.

H. INFORMATION

( 2) Superintendent’s Report

No report.

( 3) Board Members

Taplin visited Lafayette during their lunch and was very impressed with the healthy offerings of fruit. Staff commented things are going very well.

I. CONSENT CALENDAR - The Board is Asked to Receive/Approve

The board received the list of surplus to Item I(12). Jefferson and Lafayette elementary bell schedules were exchanged for corrected versions. On page 9 of Item (6) Minutes, E.4 resend was changed to rescind and in September 2, A. was changed to Reconvene.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

September 21, 2005 - Page 2 I. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Taplin/Pace, with the corrections to the minutes and replaced documents, to approve the following Consent Calendar items:

( 4) Personnel Report #4

( 5) Minutes of the Regular Meeting of August 24, 2005

( 6) Minutes of the Special Meeting of August 31, 2005 Adjourned to September 2, 2005

( 7) Approve Resolution #05-06-010 - Discipline Agreement on Student #05-06-001

( 8) Course Approval 2005-06 - Eureka Adult School

( 9) Approve Special Board Meeting for Educational Foundation Strategic Planning Workshop on October 6 at 4:00 p.m.

(10) Short Term Positions – Literacy and Math Technicians

(11) Resolution #05-06-011, Reduction/Elimination of Classified Positions

(12) Declaration of Equipment as Surplus and Authorization to Sell

(13) Approve Individual School Bell Schedule/Instructional Minutes for 2005-06

(14) Approve Release of Accounts Payable Batches

(15) Accept Donation from Evergreen Pulp Inc. for CHOICE

(16) Accept Agreement between County of Humboldt and Eureka City Schools for WIA

(17) Eureka Even Start Memorandum of Understanding

(18) Approve Bus Fleet Inspection Services Agreement for Cutten School District

(19) Accept the Grant Award for the Education for Homeless Children and Youth Program

(20) Resolution #05-06-009, 2005-06 GANN Appropriations Limit

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

J. DISCUSSION/ACTION – The Board is asked to discuss/act

(21) 2004-2005 Unaudited Actuals

Assistant Superintendent Johnson reviewed the general fund unrestricted and restricted expenditures highlighting particular objects. Some Mandated Costs were received this last year, but are not included in the budget in order to be realistically conservative. The next budget item to come to the board will be the first interim report (prior to December 15.) Some of the assumptions the budget was built upon will have to be challenged.

It was M/S by Pace/Fullerton to file the 2004-05 unaudited actual financial report. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

Dr. Scott asked Johnson convey to the HCOE the district’s gratitude for timely delivery of the report.

(22) Schedule of CAHSEE Waiver Hearings for 2005-06 School Year

Assistant Superintendent Bob Munther recalled BP 6162.52 that allows students with an IEP to use modifications (i.e., calculator) to take the CAHSEE if it is stipulated in their IEP. If students earn a passing score while using a modification, they can file a waiver appeal to their local school board to waive the CAHSEE requirement. The board was asked to schedule dates to evaluate and act on the waiver appeals. These will be brought to the board in closed session with a student number.

It was M/S by Pace/Hayes to consider CAHSEE waiver requests at the regular board meetings on November 16, 2005, January 18, 2006, and May 17, 2006. Governing Board: ayes 5, noes 0, absent 0. Motion carried.Eureka City Schools Board of Education

REGULAR MEETING MINUTES

September 21, 2005 - Page 3 K. DISCUSSION - The Board is Asked to Receive

(23) Continued Agenda Planning for Fall Board Workshop

The board received a draft agenda for the meeting. The board evaluation process will be moved to an October lunch meeting. The leadership seminar will be discussed under superintendent’s goals. Following are the items for the final agenda: (1) review of nutrition policy/wellness policy, (2) facility master plan, (3) communication plan, (4) review board liaison list, (5) superintendent’s goals/leadership seminar.

(24) Report on the Newcomer Center

Director Kim Kellenberg explained the Newcomer Center was developed when the area anticipated an influx of refugees. The Center provides resource and referral and has seen over 100 families. The Center has also been successful assisting non-English speaking parents register their children for school. The board was invited to an open house of the Center on September 22 from 3:00 to 6:00 p.m. A grant is being sought through the Economic Development Department to expand the program to neighborhood schools and throughout the county. The Center is open on the adult school schedule from 9:00 a.m. to 5:00 p.m.

(25 ) Summer School Report

Summer School Principal Larry Nicoll shared pictures of a visiting group of Japanese students and their interaction with the elementary summer school students. The change in starting time to August was designed to give children a jump start prior to the beginning of the school year. Educationally, this approach was very sound. The challenge was holding school in three locations with only one principal. The structure and financing should be reviewed for next year. Another challenge was entering students into PowerSchool and removing them prior to the start of traditional school. Students received breakfast and lunch. Scott explained that summer school will eventually be offered at each elementary as an extension of the regular school program. Teachers refer students in danger of being retained or below grade level.

Larry worked with Georgeanne Pucillo on the middle and high school programs. Because of construction, all students were housed in the main building at Eureka High School with staggered bell schedules. There were 15 students that graduated from middle to high school. Enrolled were 240 elementary, 175 middle school, and 300 high school students.

( 26) Assessment Results and Update

Assistant Superintendent Bob Munther distributed Eureka City School’s annual assessment report. The district’s participation rate was very good, but because of the English Learners and Students with Disabilities below sufficient scores, the district as a whole did not meet the proficient rate. This is the case with districts throughout the state. This assessment information will be on the district webpage. As a district, we did very well with API and meeting average yearly progress. The results of the California High School Exit Exam (CAHSEE) were shared along with remediation activities for “repeaters.” Because these two main subgroups were identified, staff has been participating in English Language and writing staff development. Training will continue throughout the year in 3-4 all-day sessions. Special education staffs are also receiving training. This year’s summer leadership seminar focused on student learning and data, which resulted in strategic plans. The board appreciated ending the presentation with remediation.

L. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

September 21, 2005 - Page 4 CLOSED SESSION (closed to the public) - continued

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(27) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

(28) Public Employee Appointment/Public Employment

School Board Minutes 2005-06 School Year

School Board Minutes
2005-06 School Year