School Board Minutes
2004-05 school year

Assistant Superintendent Johnson informed the board he is still waiting for information from the state, as the budget has not yet been signed. He believes there will be special monies for relief of declining enrollment. There is still a 1% deficit. STRS is solvent. Replacement computers needed for a Power School upgrade will cost in the neighborhood of $350,000 to $400,000. Sites will see a 10% decrease in title monies. A report on the status of the Jacobs site music building and wood shop has not arrived yet. Summer school is intervention only. There is a 2% drop in declining enrollment, however still losing students, which in turn affects sites and lottery monies. This budget reflects the expected declines. The district is working with sites to change how they allocate their site budgets. The change of how the cafeteria funds flow was discussed, the goal being that funds be provided for a successful central kitchen team serving a high quality of food. The July 20 Board Meeting will address staffing. The child development programs, Winzler and Cal-Safe budgets are good. NJROTC and Alternative Education, with the exception of Humboldt Bay are still encroachments. Many districts are eliminating NJROTC programs and downsizing Alternative Education. Special Education is still encroaching but is cost effective and services will continue. Increases in health benefits for certificated are included, classified had no changes and a 6% cap was added in to this budget.

Board Member Hayes motioned to approve the budget. Board Member Taplin seconded.

Governing Board: ayes 4, noes 0, absent 1. Motion carried.

F. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

G. CLOSED SESSION (closed to the public)

There was no closed session.

H. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

I. ADJOURNMENT

President Anderson adjourned the meeting at 1:03p.m.

Respectfully submitted,James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR “Workshop” MEETING

June 22, 2005

4:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

C. 4:00 p.m. CLOSED SESSION (closed to the public)

Members Present : Hayes, Anderson, Taplin, Pace

Members Absent : Fullerton

Staff Present : Scott, Aslanian, Davis

The Board will consider and/or take action upon the following consent items:

With respect to every item of business discussed in closed session pursuant to E.C. Sec. 48918(c) or 76030:

( 1) Consideration of student expulsion(s) (no additional information required)

(a) Student #04-05-009

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957:

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee (no additional information required)

( 3) Public Employee Appointment/Public Employment – administrator/teacher

( 4) Public Employee Evaluation - Superintendent

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 5) Conference with labor negotiator Scott/Anderson regarding ETA, CSEA, and/or Unrepresented Employees

D. 4:30 p.m. RECONVENING OF OPEN SESSION

The meeting was reconvened by Anderson at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace

Members Absent : Fullerton

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace reported there was no action taken on Items 2, 3, 4, and 5, and action followed on Item 1.

It was M/S by Pace/Hayes to approve staff’s recommendation on Student #04-05-009. Motion carried. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

F. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Taplin led the Pledge.

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. VISITOR COMMENTS

There were no visitor comments.

I. INFORMATION

( 6) Superintendent’s Report

∑ The weather was watched carefully for graduation, but everything was pulled off successfully. Zoe Barnum and Adult Education graduations were held inside their cafeteria. Wednesday morning it was decided to hold the middle school graduations in the Municipal Auditorium. There was a lot of help contracting and preparing the Muni for successful graduations, and there were many positive comments from parents and teachers. There were approximately 1,500 in attendance for each. The EHS graduation was held in the Albee Stadium with very little rain. The students were great graduates.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 22, 2005 - Page 2

( 6) Superintendent’s Report (continued)

∑ All the employees that worked hard to put together these successful graduations were commended. All this was done while staff was being moved out of the middle schools and two elementary schools for summer construction.

∑ The July meeting will consist of facility construction issues and updates.

∑ Superintendent Scott thanked the board for another successful year.

( 7) Board Members

∑ Member Hayes echoed the superintendent’s comments on graduation. The communication done by Eureka City Schools to the public was very good. Sheldon Reber was commended for his work.

∑ Member Taplin thoroughly enjoyed Humboldt Bay High School and Adult Education graduations. Taplin also enjoyed the Washington kindergarten graduation, which was very age appropriate.

∑ Member Pace enjoyed the EHS graduation and the completion of her son’s public education.

∑ Member Anderson also enjoyed the graduations and in particular, the Winzler pre-school graduation.

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

The board received an amended Page 6 to the Personnel Report. With regard to Item 9, the minutes of the June 1 meeting were changed to the actual date of June 2. In Item 24, the PG&E solar grant, the location being considered is inside the garden area where it is not seen from the street and to help in preventing vandalism. Grant writer Andy Rostad has been working on the project with ECS Inspector Mike McKay. Johnson is still working with PG&E on future maintenance, but the decision was made to move forward with the grant application. AmeriCorp members have applied for 5 positions next year with at least a half-time position dedicated to this job. With the correction to the date on the minutes, it was M/S by Taplin/Pace to approve the following Consent Calendar items:

( 8) Personnel Report # 21

( 9) Minutes of the Regular Meeting of June 1, 2 2005

(10) New Course Adoption: “AP Government” – Eureka High School

(11) Application for English Language Acquisition Program (ELAP) Funding for Fiscal Year 2005-06

(12) Humboldt-Del Norte Special Education Local Plan Area (SELPA) Amendment to the 2003 SELPA Plan

(13) Rescind 8:30 a.m. Elementary Starting Time for 2005-06

(14) Resolution #04-05-059, 2005/2006 Local Agreement for Child Development Services – CCRT-5069

(15) Authorization to Continue Participation in Categorical Programs

(16) Declaration of Equipment as Surplus and Authorization to Sell

(17) Approve Agreement for Bus Maintenance for HCOE 2005-06

(18) Accept Humboldt Area Foundation Summer Youth Program Mini-Grant

(19) Resolution #04-05-057 - Deferred Maintenance Match

(20) Resolution #04-05-056 – Transfer from Special Reserve

(21) Intent to Apply for (1) the Regional Service Learning Lead Program Grant and, (2) the Regional Technical Assistance Program Grant

(22) Intent to Apply for the Mentoring Children of Prisoners Grant

(23) Intent to Apply for the Workforce Investment Act Grant (Odyssey Youth Development Program)

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 22, 2005 - Page 3 J. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(24) Intent to Apply for a PG&E Solar Schools Program Donation

(25) Short Term Position – Intermediate Clerk Typist – Adult Education

(26) Resolution #04-05-054, Elimination of Classified Position

Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

K. DISCUSSION/ACTION– The Board is asked to receive/discuss/act

(27) Schedule Special Meeting for Adoption of 2005-06 Budget

Since the budget was unable to be completed by the deadline of this meeting, staff recommended scheduling a special meeting for budget adoption on June 27, 2005. Pace and Fullerton will not be present at that time. The budget must be adopted by June 30. The budget being presented will again be reviewed when the state has adopted their budget.

It was M/S Hayes/Taplin to schedule a special meeting on Monday, June 27, at 12:15 p.m. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

L. DISCUSSION - The Board is Asked to Receive

(28) HSU Administrative Credential Students’ Presentation: School Administrator Employment Trends

The HSU Administrative Credential Tier II Team, mentored by Superintendent Scott, included ECS employees Valerie Gardner, Michelle Hutchins, Brooke Lenardo, and Kevin Scheffler. With PowerPoint, the group presented one of their assignments. The assignment’s goal was to provide the HCOE, HSU, and ECS with information regarding the need to develop leadership capacity to fill potential vacancies over the next several years. After a thorough survey of area administrators, it was determined that in the next six years 45% of Humboldt County’s educational leaders will be retiring, resulting in a need to hire nearly 30 new administrators.

(29) New District Policy Regarding Possession of Cellular Phones, Other Personal Electronic Signaling Devices, Audio Devices, Headphones, Cameras, and Video Equipment (BP5131 Conduct)

Assistant Superintendent Bob Munther spoke to the increase in electronic devise use and the capabilities of these devices. Many parents contact their child at any time via cell phone during the school day. Some incidents have caused a disruption in the learning environment. Other districts have been contacted and staff and student’s opinions have been considered. Staff is recommending that use of electronic devices be restricted from 7:30 a.m. to 3:30 p.m. on campus. Restrictions would be phased in, which has worked with past policy changes. An additional burden to staff is theft. Text messaging during testing is also a concern. This policy is an addition to the current conduct policy. Staff felt this is a middle-of-the-road approach on a district-wide policy. There is an exception to the policy for health reasons. Cell phone use is also increasing at the elementary. The policy will have to be consistently enforced by teachers. It may be unenforceable during lunchtime. Hayes considered use during lunch not necessary. Anderson suggested guideline progression of K-5, 6-8, and 9-12. It will be difficult to enforce outside the classroom. Zoe Barnum has set the building as the guideline; once they are in the building, they take off headphones and turn off phones.

EHS senior Fred Hope echoed Hayes and Anderson’s thoughts. He agrees they should not be in the classroom and that should be enforced, but during break and lunch is the student’s free time. Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 22, 2005 - Page 4 (29) New District Policy Regarding Possession of Cellular Phones, Other Personal Electronic Signaling Devices, Audio Devices, Headphones, Cameras, and Video Equipment (BP5131 Conduct) (continued)

Taplin agreed they should not be used during school hours in the building. Anderson questioned enforcement by “any school employee” and considering the process, procedure, and responsibility of that employee. Students respond reasonably if they feel they are being treated fairly. Staff stressed the need for a policy to ensure the educational quality in the classroom. It is understood this is not a clear-cut problem and will return on discussion/action.

Some items to consider are:

∑ distinguish between high school and K-8

∑ the safety issue with headphones and not being able to hear

∑ there are more invasions of privacy with the photo phones

∑ they can cause a disruption to climate and learning in the classrooms

At Zane Middle School, no music devices are allowed at any time during school. Cell phones are not allowed in the classroom. If the cell does go off, they are warned once and it is removed and taken to the office the second time. Lunch hours are not enforced very much. Enforcement and continuity with faculty is important. Winship is similar to Zane, and they do not allow them in the after-school program. Video cameras should also be included under electronic equipment. It should be a policy that is simple, direct, and enforceable. Non-use should be restricted to the building or during class time. Communication with the public/parents should be done now so they have the opportunity to come to the meeting in July.

(30) New Eureka City Schools District Library Plan

This item was presented before (29). Zane Library Media Teacher Katherine McClelland recalled this item being heard in December, but new legislation requirements had to be implemented along with some rules that changed. This is the district plan that will be followed by the sites developing their plans. The library plan is now folded into the SIP and is called the SLIP (School Library Improvement Program.) As a result, school site councils must review and approve the site plans each year. Winship Library Media Teacher Loretta Saenz explained these guidelines were developed utilizing a strategic planning format bringing together representatives from each school in an all-day session. The document was evaluated in four segments as reflected in the index. The Library Bill of Rights was explained emphasizing these guidelines do not supercede parental guidance. Sites will use specific district guidelines in their plans to determine where they will allocate their library money. The board will be asked to adopt the plan at the next regular meeting. (31) Eureka Community Aquatic Center

The board was asked to identify ideas they may have regarding the development of the Eureka Community Aquatic Center. This will also come to the board at the July meeting. If a pool is built on the school site, it will have to meet DSA standards. EHS swim classes cannot be held at a pool on another location that does not meet these standards. The city is understanding of shared responsibility of a true community pool. The current pool is very limited to community use. A committee should be formed with a wide base of community members similar to the Citizen’s Oversight Committee. It was agreed the first step is to develop a broad-based community group and speak with the city. A funding plan will be a part of the committee’s task. Identifying money to replace the tennis courts will have to be considered.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 22, 2005 - Page 5 (32) Process for Completion of Backlogged Board Policies

Once board policies are reviewed and recommendations made by staff, special board meetings will be scheduled just for review of these board policies.

6:40 p.m.

M. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

N. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace

Members Absent: Fullerton

Staff Present: None

O. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

P. ADJOURNMENT

President Anderson adjourned the meeting at p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held July 22, 2005, at 4:30 p.m. in the district boardroom.

(MINUTE WS6.22.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

June 1, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Hayes, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 2) Public Employee Appointment/Public Employment – teacher/administrator

( 3) Public Employee Evaluation - Superintendent

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 4) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Anderson at 7:30 p.m.

Members Present : Anderson, Hayes, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Member Pace reported there was no action taken in closed session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG – Special Projects

Director of Special Projects Georgeanne Pucillo led the Pledge.

G. ADJUSTMENTS TO THE AGENDA

Item L-29 Summer School Update was removed from the agenda.

H. VISITOR COMMENTS

CSEA representative Rosemary Kunkler introduced this year’s CSEA Employee of the Year Brian Kudney. Brian was hired in January 1996 as a substitute custodian and then was hired as a bus driver. In 1998, Brian began managing the warehouse. A smile and pleasant attitude are what makes Brian “one cool dude.” Brian said, “It’s great working with everybody, and I love you guys.”

I. INFORMATION

( 5) Student Board Representative Report

Student Representative Walker extended an invitation to the board to the “Give Youth a Hand” celebration tomorrow at Eureka High School. The activities start at 3:15 p.m. with the handholding circle around campus beginning at 4:15 p.m..

( 6) Superintendent’s Report

∑ Tomorrow a culmination of student work will be on display at Eureka High School’s Academic Fair. Projects are on display in the library.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 1, 2005 - Page 2 ( 6) Superintendent’s Report (continued)

∑ On Saturday, Dr. Scott will be a guest speaker at the District PTA end-of-year dinner.

∑ On June 7, both ETA and CSEA will have their gathering to honor retiring employees.

∑ Staff has been discussing alternative plans for secondary graduations if it rains. The J. Willard is not available. Everything is moving along at the sites, and the end of the year is drawing close. There’s a big rush to get a lot done.

( 7) Associate Superintendent’s Report

∑ An ECS group will again be traveling to Antigua, Guatemala this summer.

∑ We will be sending a group of 4 students and chaperones to Kamisu in mid-July. This is a small participation rate; usually there are 8-10 students. In August, Kamisu will send their students to visit Eureka.

∑ Two students will participate in the Nelson, New Zealand home stay next fall. The band and orchestra were also hoping to tour through NZ but it is too expensive, and so they will travel through London and Paris during Spring Break.

∑ College of the Redwoods is interested in developing an AS and/or AA program for paraprofessionals and instructional assistants. A meeting was held to discuss this opportunity with paraprofessionals/instructional assistants. Participants in the program will receive professional growth.

( 8) Update on Bond Measures S & T Facility Construction

3DI’s Dan Prideaux noted that all campuses are proceeding with ongoing construction and gearing up for heavy construction this summer.

( 9) Board Members

∑ Pace noted Winship teacher William Funkhouser was mentioned in “Leadership Magazine” in a positive discipline article. Pace thanked all staff for a great year; “you’re all appreciated very much.”

∑ Taplin, echoed by Anderson, wished everyone a happy summer.

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

In Item J-21, Page 94, Resolution #04-05-053, the clerk name will be changed to Lisa Pace, and in Item J-12, Minutes, on page 26 with regard to special education, add “including encroachment on general fund.” Item J-14 was explained as an opportunity to receive (statute) redevelopment money. This consultant will advise CR, HCOE, and ECS. The initial estimate due is $10-15,000 the first year, increasing in following years depending on the tax base. The contract rate for ECS is $16,400 and will be charged to the 2005-06 budget.

It was M/S by Taplin/Pace to approve the following Consent Calendar items with corrections to pages 94 and 26:

(10) Personnel Report #21

(11) Minutes of the Regular Meeting of May 18, 2005

(12) Minutes of the Special Meeting of May 24, 2005

(13) Declaration of Equipment as Surplus and Authorization to Sell

(14) Approve Agreement by Public Economics, Inc. (PEI) to Provide Redevelopment Consulting Services for Eureka Redevelopment Project Amendments(15) Accept the Cesar E. Chavez Youth Initiated Service-Learning Mini Grant

(16) Approve Warrant Distribution Authorization Form CS-1 and Certification Forms CS-7

for the 2005-06 School year

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 1, 2005 - Page 3

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(17) Authorization to Submit the Gifted and Talented Education (GATE) Objectives-Based Budget/Application

(18) Resolution #04-05-052, Specification of Election Order

(19) Variable Credit Option for Pine Grove School (Board Policy 6146.1(a) High School Graduation Requirements)

(20) Middle School Promotion Requirements (Board Policy 6147)

(21) Resolution #04-05-053, Classified Reductions/Eliminations

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

K. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(22) Declaration of Need for Fully Qualified Educators

It was M/S by Fullerton/Pace to approve the declaration of need for a fully qualified educator and hiring a special day class teacher at Eureka High School with an emergency education specialist, authorization: moderate to severe disabilities permit for 2005-06. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(23) Initiate Environmental Impact Report Process for Eureka City Schools

3DI’s Dan Prideaux recalled the board receiving the initial draft California Environmental Quality Act (CEQA) study. Subsequent to their receiving the draft, inadequacies and corrections were found. Staff is asking the board to move directly into an Environmental Impact Report (EIR) process, which is fully within the process guidelines. The CEQA study asks the board to propose that the project of constructing a new gymnasium and the demolition of Jay Willard Gymnasium may have a significant effect on the environment by the demolition of a possible historical resource. The choice is to abandon the project or to go through the EIR process. The board will weigh the historical resource against the effect on education socio-economics were the district not to continue the demolition/construction. There is no need for the board to fully consider the CEQA report in draft form as presented because there is sufficient information that an EIR is required.

It was M/S by Taplin/Hayes that the governing board finds that the proposed project of constructing a new gymnasium and the demolition of Jay Willard Gymnasium may have a significant effect on the environment by the demolition of a possible historical resource. Staff is directed to proceed with the preparation of an Environmental Impact Report for the proposed project of constructing a new gymnasium and the demolition of Jay Willard Gymnasium, pursuant to the California Environmental Quality Act process.

The first part of the motion forms the reason for doing the project and assist in setting the scope of the project. There are no requirements to finish the draft CEQA study. It is hoped to have the EIR completed by December.

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(24) Award Contract to Winzler and Kelly Consulting Engineers for Consultant Services for the Eureka High School Environmental Impact Report

In anticipation the board would move forward with an EIR, staff put out to bid the EIR. There were two bids received, and although the proposals were close in price, staff felt the responsiveness from Winzler and Kelly (W&K) warrants they receive the award of contract. The work is funded with bond funds. W&K will decide the outside contractor for historical work. As information only, the board asked they be provided the name of the organization that will perform the historical work.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 1, 2005 - Page 4

(24) Award Contract to Winzler and Kelly Consulting Engineers for Consultant Services for the Eureka High School Environmental Impact Report (continued)

It was M/S by Taplin/ Fullerton to award a contract to Winzler and Kelly for the preparation of an Environmental Impact Report for the proposed project of constructing a new gymnasium and the demolition of Jay Willard Gymnasium pursuant to the California Environmental Quality Act, not to exceed contract amount of $66,000. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(25) Award of Bids for Asbestos Abatement: Winship, Zane, Washington, Alice Birney

Prideaux noted the Eureka High School Annex asbestos abatement was not included as action but as information since it is under the required board approval amount.

It was M/S by Pace/Taplin to award asbestos abatement contracts for Winship Middle School, Zane Middle School, Washington Elementary School, and Alice Birney Elementary School to the following:

Alice Birney Elementary School: Warren Asbestos Abatement for $37,182

Washington Elementary School: Petro-Chem for $13,500

Winship Middle School: Systems Abatement for $48,500

Zane Middle School: Systems Abatement for $57,700

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(26) Revisit Summer Board Meeting Dates

The board asked that the last Saturday prior to school beginning they tour Winship, Zane, Washington, Alice Birney, and Eureka High School.

It was M/S by Taplin/Pace to change the summer meeting dates of July 13, 2005, 4:30 p.m. to July 20, 2005, 4:30 p.m., and August 17, 2005, 4:30 p.m., to August 24, 2005, 4:30 p.m. and schedule a board bus tour of construction facilities on August 27, beginning at 10:00 a.m.

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

L. DISCUSSION - The Board is Asked to Receive

(27) New Course Adoption: “AP Government” – Eureka High School

EHS teacher Craig Parker explained the new course as a yearlong course in comparative US politics in the EHS Social Studies Department. Parker explained the advantages to the student with the advanced placement class. The textbook is a freshman college text. Pace expressed concern with a teacher’s political bias. Parker assured it is important for a student at that critical age to develop their own ideas by being exposed to an array of perspectives. This is comparative government; a public policy issue is analyzed by the students allowing them to develop their own opinion. There is an open enrollment with a requirement of a summer reading and writing assignment. The only prerequisite may eventually be AP US History. This course will supplant the civics requirement, but does not supplant economics. This item will return on consent.

(28) End of Year Report on the CHOICE Program (Choosing to Help Others in Our Community and Environment)

Project Director Georgeanne F-Pucillo introduced Annie Rosen as the program manager for CHOICE. In 2003, special projects received a grant to establish a community, service-based program for at-risk youth. Ms. Rosen led the board through a Power Point presentation that showed the success of the program. The federal grant for next year has been suspended and the program is attempting to find local funding to continue the successful work.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 1, 2005 - Page 5 (28) End of Year Report on the CHOICE Program (Choosing to Help Others in Our Community and Environment) (continued)

The program serves K-12, although concentration is mainly at the secondary level. Last year there were 109 participants and approximately 150 this year. Elementary is served by after-school programs with a student and coach.

(29) Summer School Update

This item was removed from the agenda.

(30) 2005-06 Budget Development Update

Johnson reviewed elements of the proposed budget. Special Education is projected to encroach $1.1-$1.2 million. Mandates are still budgeted at zero. There is a proposal to transfer cost for mental health services provided by Humboldt County to ECS with no transfer of funds, final outcome will be part of the State budget process. JPA has finalized the Worker Compensation rate and the rate is less than projected which will result in a decrease in the projected deficit. The District must adopt a budget by June 30, which represents the plan for the fiscal year and two subsequent years given the information currently available. Once the State budget is signed, the District has 45 days to revise the adopted budget. The special budget workshop calendar had scheduled a meeting for June 15, which will not be needed. The budget adoption packet prepared by HCOE will not be available in time to meet the public posting requirements for the June 22 Board meeting. Johnson recommends a special meeting to adopt the budget for Monday June 27 at 12:15 pm. Fullerton and Pace indicated they will not be available for a June 27 meeting.

At 9:13, the Board recessed and moved to closed session.

Continued from Item A - CLOSED SESSION (closed to the public)

The Board may continue Item A to consider and/or take action on listed closed session items.

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

M. REPORT OUT FROM CLOSED SESSION

N. ADJOURNMENT

President Anderson adjourned the meeting at 10:30 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held June 22, 2005, at 4:30 p.m. in the district boardroom

(MINUTE6.1.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA 95503

SPECIAL MEETING

2005-2006 BUDGET WORKSHOP

May 24, 2005

4:00 PM

MINUTESA. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Anderson at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin

Members Absent : Pace, Fullerton

Staff Present : Scott, Aslanian, Johnson, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Hayes led the Pledge.

C. VISITOR COMMENTS

There were no visitor comments.

D. DISCUSSION – The Board is asked to receive/discuss

( 1) 2005-2006 Budget

The budget information distributed the board was presented in a historical perspective from 2000 through 2005. The presentation began in 2004-05 and continued to 2005-06 (attached and made a part of these minutes.) Assumptions for the FY 2005-06 were listed (ADA decline is set at 119 = $590,000.) Accounting staff was thanked for all the work they have done to produce the numbers for Johnson. Enrollment decline is occurring throughout the state with approximately 40% of the school districts in California affected. There is a proposal at the state level to calculate declining enrollment on a three-year rolling account. The district is working with a $1,250,000 deficit. The working plan includes: an early close of the books, pulling from special reserve, increased lottery, categorical shifts, selling district property to offset Deferred Maintenance and COPS payments, eliminate guidance techs, reduce classified general fund support, freeze existing vacancies, and non replacement of certificated employees. The county does not want a budget presented that has numbers still being negotiated at the state level. The plan must only be revenues included in the May revise. The superintendent recommended that while studying the sale of property in the district and the corresponding implications for the district facility utilization plan, that the board directs the superintendent to conduct a study that could result in program relocation and the consolidation to 5 elementary schools.

With regard to a shift in mental health funding, Lee Ann Lanning and Pat Graves are involved in discussions and representing the district. Reduction in special education has been reduced as much as possible. Anderson asked for a dollar amount the district is legally responsible for providing in special education and the encroachment on the general fund, and inquired if there is interest in leasing Worthington. The board asked that Worthington not be singled out with regard to selling of property. This discussion will continue at the second meeting in June. The district facility utilization plan will return at the June meeting with an evaluation of leasing Worthington, identifying general fund classified positions, quantification of guidance techs, a report on the status of mental health funding, and a special education program budget report.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

May 24, 2005 - Page 2

E. PUBLIC COMMENT ON CLOSED SESSION ITEMS

At 5:00 p.m., President Anderson moved the meeting to closed session.

There were no comments on closed session items.

F. CLOSED SESSION (closed to the public)

Members Present : Hayes, Anderson, Taplin

Members Absent : Pace, Fullerton

Staff Present : None

The Board will consider and/or take action upon the following consent items:

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957:

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee (no additional information required)

( 3) Public Employee Appointment/Public Employment – teachers/administrators

( 4) Public Employee Evaluation - Superintendent

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 5) Conference with labor negotiator Anderson/Scott regarding ETA, CSEA, and/or Unrepresented Employees

G. REPORT OUT FROM CLOSED SESSION

No action was taken in closed session.

H. ADJOURNMENT

At 5:20 p.m., President Anderson adjourned the meeting.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

(AGENDAWS5.24.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR “Workshop” MEETING

May 18, 2005

4:30 P.M.

MINUTESA. CALL TO ORDER OF REGULAR SESSION

Anderson called the meeting to order at 4:00 p.m.

B. 4:00 p.m. PUBLIC COMMENT ON CLOSED SESSION ITEMS

C. CLOSED SESSION (closed to the public)

The Board will consider and/or take action upon the following consent items:

With respect to every item of business discussed in closed session pursuant to E.C. Sec. 48918(c) or 76030:

( 1) Consideration of student expulsion(s) (no additional info required)

(a) Student #04-05-051

RECONVENING OF REGULAR SESSION

Anderson reconvened the regular meeting at 4:30 p.m.

Pace reported there was no action taken in closed session.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : (Scott, Aslanian absent during student expulsion), Davis

D. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Pace led the Pledge.

E. ADJUSTMENTS TO THE AGENDA

Item J(17) New Course Adoption: “AP Government” – Eureka High School was tabled to the next regular meeting.

F. VISITOR COMMENTS

EHS teacher Lee Turner, spoke from his heart about what a wonderful 38 years of teaching he has enjoyed at Eureka City Schools. He thanked everyone who has been involved in his career and for the opportunity to work with some of the best kids in Eureka.

G. BOARD RECOGNITION

( 2) Apple Pin Awards

The following were awarded the Apple Pin by the governing board: Grant Smith, Roger Golec, Pat Faeth, Maureen Kearns, John Hamm, Larry DePeel, Judy Bacchetti, Betty Brown, Connie Kooiman, Connie Beattie, Kay Crow, Bill Brittain, Doug Dean (absent), Paul Huddleson (absent), Martha Scott, Jackie Parks, Shirley Le Roux (absent), Lenora McConnell, Jamie Kester, and Kathleen Salter.

H. INFORMATION

( 3) Superintendent’s Report

∑ EHS, HBHS, and Project Serve formally invited the board members to the annual academic fair on Thursday, June 2, from 9:15 a.m. to 3:00 p.m. The service project component is scheduled for 9:55 a.m. to 11:30 a.m.

∑ The board was invited to attend a presentation by EHS students at an HSU violence prevention workshop Friday, May 20, from 12:30 – 2:30 p.m.

∑ Aslanian updated the board on the interview process in the hiring of approximately 7 elementary teachers. There were approximately140 paper applications; these were narrowed down to 36,15-minute interviews, and then narrowed to 21 that returned for more formal 30-minute interviews.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 18, 2005 - Page 2 ( 3) Superintendent’s Report (continued)

All of the 21 were very well qualified. It is hoped to complete the process this Friday. These new teachers will significantly strengthen the elementary teaching staff. Staff should have recommendations for final hires by the next board meeting. All six elementary principals were on the interview panel.

∑ This year, the superintendent has been mentoring the Tier II administrative credential students (Michelle Hutchins, Valerie Gardner, Kevin Scheffler, and Brooke Lenardo.) One of their projects has been a demographic study of administrators in the area. The information they have generated will be presented to the HCOE superintendent’s forum on Friday. Over half of the administrators in the area will be retiring within the next 3-5 years. One of the recommendations is to organize and develop leadership institutes. The board asked to receive the presentation.

( 4) Board Members

Fullerton will attend Winship’s staff meeting tomorrow at 7:30 a.m.

I. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Anderson noted a correction to the minutes marking Walkley absent.

It was M/S by Hayes/Fullerton to approve the following Consent Calendar items with the noted correction to the minutes:

( 5) Personnel Report #20

( 6) Student Expulsion(s) (no additional info required)

(a) Student #04-05-051

( 7) Minutes of the Regular Meeting of May 4, 2005

( 8) New Textbook Adoption: Geometry Concepts and Skills

( 9) Community-Based English Tutoring Program Application Form for FY 2005-06 – Adult Education

(10) 2005-06 Designation of California Interscholastic Federation Representatives to the League

(11) Resolution #05-06-050, Short-Term Positions - Classified Reductions/Eliminations

(12) Accept the Enhancing Education Through Technology Competitive Grant

(13) Accept the Enhancing Education Through Technology Formula Grant – Amendment No. 1

(14) Accept Humboldt Sponsors Grant Funding – Jefferson Elementary School

(15) Declaration of Equipment as Surplus and Authorization to Sell

(16) Accept CCLC Grants (2) One-Time Federal Fund Carryover and Reallocation

(24) ADDENDUM Minimum Days at Alice Birney and Washington Elementary Schools for the

End of the School Year

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

J. DISCUSSION - The Board is Asked to Receive

(17) New Course Adoption: “AP Government” – Eureka High School

This item was tabled to the next regular meeting.

(18) Variable Credit Option for Pine Grove School (Board Policy 6146.1(a) High School Graduation Requirements)

Assistant Superintendent Bob Munther explained that Pine Grove is the name given to the Adolescent Day Treatment facility located on the Zane campus and run by mental health with ECS teachers. These are students with mental health problems ranging in age from 11-19. Because of some of their issues, they may have entered the program mid-year or have sporadic attendance.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 18, 2005 - Page 3 (18) Variable Credit Option for Pine Grove School (Board Policy 6146.1(a) High School Graduation Requirements) (continued)

Currently these students earn credits the same as EHS students. This proposal will put Pine Grove on a credit-earning program similar to Zoe Barnum High School. Staff has worked with ECS’s lead teacher Kate Wedll to develop the requirements. The policy should be in place so that it can be used by the end of the year. The board was asked to accept the policy in a rough form, and it will be brought back in the future in formal board policy format. This item will return at the next regular meeting for action.

(19) Facility Construction Report Site by Site – (Secondary, Elementary, Jacobs Campus, Corporation Yard, Winzler, District Office, etc.)

Don Brandon was introduced as the new project manager for 3DI. 3DI’s Dan Prideaux presented a district wide bond program summary 2002 through 2006 (attached and made a part of these minutes.) A program utilization study and corresponding maintenance plan will be discussed at the July meeting along with the final assessment of the Jacobs site and next steps. The Worthington site will also be assessed with a “next steps” discussion. The beginning discussion of the development of the pool committee and the preceding items will begin at the second meeting in June.

The California Environmental Quality Act (CEQA) report will be presented to the Board at the June 1, 2005 meeting. The CEQA process flow chart was presented the board and explained. The board’s legal requirement is to follow the process. Legal Services Steve Hartsell will instruct the board through the process.

There is still some equipment being purchased for the central kitchen, but other than that, the corporation yard bond work is complete.

Winzler has received new furnaces and has been painted. No other bond money is slated for the site. The roof will need replacement and drainage should be addressed.

The board will receive Jefferson/Lincoln “spruce up” recommendations during the Lafayette and Grant contract presentation.

Moving is going well with approximately 20 storage containers placed throughout the district. Most staff is beginning to accept having to move.

K. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

At 6:50 p.m., Anderson moved the meeting to closed session

L. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(20) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

(21) Public Employee Appointment/Public Employment – teacher, administrator

(22) Employee Evaluation: Superintendent

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(23) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

M. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 18, 2005 - Page 4 N. ADJOURNMENT

President Anderson adjourned the meeting at 7:12 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held June 1, 2005, at 7:30 p.m. in the district boardroom.

(MINUTEWS5.18.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

May 4, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

Anderson called the regular meeting to order at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Hayes, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Davis (except during Item C1(a)&(b) discussion)

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

(a) Discipline Agreement for Student #04-05-006

(b) Discipline Agreement for Student #04-05-007

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 3) Public Employee Appointment/Public Employment – teacher/administrator

( 4) Employee Evaluation: Superintendent

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 5) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

Anderson reconvened the regular meeting at 7:30 p.m.

Members Present : Anderson, Hayes, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace reported the board will vote on Item 1 under consent, and no action was taken on Items 2, 3, 4, or 5.

F. PLEDGE OF ALLEGIANCE TO THE FLAG - Lafayette Elementary School

Lafayette Principal Laurie Alexander introduced students Ben Ross and Kelsey Barnes and Ben’s parents and twin brothers. Also introduced were their teachers Lynn Intersimone and Ken Merideth and after-school coordinator Karen Rudin. Together Ben and Kelsey reported on the after-school programs and Lafayette’s clubs.

G. ADJUSTMENTS TO THE AGENDA

Aslanian asked to remove Item K(25)Variable Term Waiver for Education Specialist Credential, Authorization: Moderate to Severe Disabilities from the agenda. Also noted was a distribution to board members of an addendum to J(13) Personnel Report #19. Scott asked that Item L(28), Textbook Adoption, be addressed before K. Discussion/Action.

H. VISITOR COMMENTS

There were no visitor comments.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 4, 2005 - Page 2 I. INFORMATION

( 6) Student Board Representative Report

Absent.

( 7) Superintendent’s Report

∑ The district was well represented in the Rhododendron Parade with marching bands and elementary schools.

∑ Dr. Scott has started working with principals on 2005-06 staffing.

∑ Today was the deadline for the elementary teacher applications. At 3:30 p.m., elementary principals began screening approximately 120 applications. Interviews will be held throughout three days on May 12, 13, and Saturday May 14.

( 8) Associate Superintendent’s Report

∑ Aslanian updated the board on the donation from Ed and Joan Nilsen for the west side schools. The three principals of Jefferson, Lincoln, and Alice Birney met and decided to use the money to fund one grade level’s attendance at a performance at Center Arts on the HSU campus. Ed and Joan felt this was a very good idea. It will be evaluated after the first year.

( 9) Update on Bond Measures S & T Facility Construction

∑ 3DI’s Dan Prideaux distributed the current job status sheet. 3DI has hired a third project manager, Don Brandon, to provide additional assistance. Next week a student intern will begin and work through the summer. With regard to the EHS new gymnasium, the anticipated ground breaking has been delayed. The plans have been submitted to the Division of the State Architect with an anticipated return by August and bid solicitation in September. 3DI is currently soliciting for an Environmental Impact Report (EIR) and is processing the California Environmental Quality Act Report (CEQA.) Ground breaking should occur in November.

∑ Scott reminded the board that the next board meeting on May 18, 2005, will be dedicated to a report and discussion on district-wide facility construction and related subjects.

(10) Receipt of Citizens Oversight Committee Annual Report to the Public (July 1, 2003 through June 30, 21004) and the Addendum (April 25, 2005)

Johnson shared this annual report is a requirement of the Citizen’s Oversight Committee. There were no questions from the board.

(11) Board Members

Pace congratulated Sheldon Reber on receiving the Excellence in Communication Award. He was also complimented on the change of pictures in the boardroom.

Taplin thought the district did very well in the Rhododendron Parade. Both middle schools and the high school had great bands, although the EHS band had little identification. The Lafayette students handed out little brochures about what Lafayette has to offer.

Anderson announced that this last Saturday, she, Hayes, Pace and Scott graduated from the CSBA Governance Training. Taplin will attend an additional class to graduate.

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Fullerton/Pace to approve the following Consent Calendar items:

(12) Approval of student expulsion(s) (no additional info required)

(a) Resolution #04-05-048, Discipline Agreement for Student #04-05-006

(b) Resolution #04-05-049, Discipline Agreement for Student #04-05-007

(13) Personnel Report #19

(14) Minutes of the Regular Meeting of April 20, 2005

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 4, 2005 - Page 3J. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(15) Receipt of Title III Funding, Immigrant Education Program Sub-Grant

(16) Resolutions #04-05-025 through #04-05-47, Non-Reemployment of Temporary Certificated Personnel

(17) Intent to Apply Marshall Family Resource Center Family Support Project

(18) Intent to Apply Marshall Family Resource Center Health and Fitness Project

(19) Intent to Apply for an Enhancing Education Through Technology Grant

(20) Declaration of Equipment as Surplus and Authorization to Sell

(21) Accept Humboldt Sponsors Grant Funding to Transitional Opportunity Program and School

(22) Accept Humboldt Sponsors Grant Funding to Winzler Children’s Center

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

K. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(23) Minimum Days at the Middle Schools for the End of the School Year

This request will allow teachers extra time to prepare for moving from their classrooms due to modernization construction. The schedule still provides sufficient time for instructional minutes. Parents will be notified within the required time limit.

It was M/S by Taplin/Pace to approve June 13, 14, and 15 as minimum days at Zane and Winship middle schools. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(24) Elementary School Starting Time for 2005-06

Due to changes in bus patterns and ridership where the district has successfully integrated elementary and secondary students on the same bus, bussing will not be affected by the change. All principals agreed with the concept. Operationally all schedules will be moved 20 minutes. Parents will be informed by their school.

It was M/S by Fullerton/Taplin to approve returning the elementary start time to 8:30 a.m. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(25) Variable Term Waiver for Education Specialist Credential, Authorization: Moderate to Severe Disabilities

This item was removed from the agenda.

(26) Award of Bid – Eureka High School Annex, 2005-S-02

3DI’s Dan Prideaux explained there was only one fully responsive bid received and that was by Danco Builders for $3,525,725. The engineer’s estimate for this work was calculated at $3.15 million. In order to maintain the program schedule for the EHS site, staff recommended approval of the bid. Staff will meet to discuss how the cost increase will affect the project. There are still record-breaking increases in the cost of building materials. This bid was analyzed to determine if the amount would be less if the project were bid differently or if more bids were received. 3DI did not feel there would have been a difference; area contractors are fully booked with jobs. The recommendation is to proceed with the plan and work to balance the budget. These projects are not large enough to attract out-of-the-area contractors. The new gym and the remainder of modernization for the high school will be in excess of $12 million, and local contractors are not in a position to bond for that large of a job; therefore, it should be attractive to outside contractors. After study sessions with staff and 3DI, the board will receive information on project scope reduction as a result of run over in project costs.

It was M/S by Taplin/Hayes to award the bid for the Eureka High School Annex to Danco Builders for $3,525,725. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 4, 2005 - Page 4 (27) Revisions to the 2005-06 Budget Calendar

It was M/S by Hayes/Fullerton, to approve a special board budget meeting on May 24, 2005, at 4:00 p.m. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

L. DISCUSSION - The Board is Asked to Receive

(28) New Textbook Adoption: Geometry Concepts and Skills

This item was heard prior to Discussion/Action. EHS math teacher Noreen McKenzie explained the need for the geometry textbook. EHS math teacher Dana Clower gave a brief explanation of the text and why it was chosen. This item will return on consent.

(29) Middle School Promotion Requirements

Over the past three years, the district has moved to 6-8 middle schools and has gone from semester credits to quarter credits and now trimester credits. As a result, the middle school promotion policy is in need of updating. Research was done across the nation with regard to what other schools use for promotion requirements. This item will return in board policy format at the next regular meeting under discussion/action. A “specialized 9th grade program” right now is TOPS, but the ideal would be a Humboldt Bay for the middle school student. “Core” subjects will be changed to “required.”

(30) Strategies to Process New Board Policies

The district receives board policy updates in July, November, and March. At a Cabinet meeting in September, October, December, Winter Break, March, and April, Cabinet will review the policies. The board will be presented these policies at the second meeting in October beginning at 2:00 p.m., and a special meeting the last Wednesday in April. By the second meeting in June, the board will receive a recommendation on how to approach the backlog of policies.

(31) Governing Board Representatives for Secondary Graduation Ceremonies

The following board members will represent the board at the secondary graduations: Humboldt Bay High School: Fran Taplin; Adult Education: Fran Taplin; Zoe Barnum High School: John Fullerton; Winship Middle School: Judy Anderson; Zane Middle School: John Fullerton; Eureka High School: Joyce Hayes and Lisa Pace.

Continued from Item A - CLOSED SESSION (closed to the public)

At 8:45 p.m. the board moved to closed session.

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

M. REPORT OUT FROM CLOSED SESSION

N. ADJOURNMENT

President Anderson adjourned the meeting at 9:50 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR “Workshop” MEETING

April 20, 2005

4:30 P.M.

MINUTES4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

Anderson called the regular meeting to order at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Pace led the Pledge.

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

There were no visitor comments.

E. INFORMATION

( 1) Superintendent’s Report

Last week Eureka High School held the dramatization “Every 15 minutes.” It was a collaboration of fire, police, coroner, district attorney’s office, and air ambulance staging a mock student DUI accident that included a fatality and arrest. The bleachers were set up along J Street that held the complete student body. There was an assembly the next day that included a mock funeral and testimony of actual DUI victims. It was a very impressive activity with strong community participation. Every 15 minutes, someone dies of an alcohol related death. A lot of time was put into organizing the event. Co-Principal Pat Faeth was commended for taking the lead in the coordination. The activity appeared to have a big impact on the students.

Director of School and Community Relations Sheldon Reber shared videos of the Eureka High School Pathways ads. There are 16 different Pathways represented with 3 still in the process of being developed.

( 2) Board Members

∑ Member Hayes read to the Lincoln second and third graders last week.

∑ There is a great play at Eureka High School, “My Name is Alice,” running Thursday, Friday, and Saturday at 7:30 p.m. They’ve done a nice job.

∑ Hayes asked that policy review of the Nutrition Policy be placed on a future agenda. Since it has been in place for a year, it can be reviewed for possible revisions.

∑ The Superintendent also read at Lincoln to Brian Letts’ class. The class sent thank you notes in the form of Enemy Pie drawings.

∑ Pace attended the first day of the “Every 15 Minutes” activity, and it was very well done. There was some difficulty in hearing due to the emergency vehicles radios. The field sobriety test was also difficult to view, but all in all, it was awesome!

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Taplin/Pace to approve the following Consent Calendar items:

( 3) Personnel Report #18

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 20, 2005 - Page 2 G. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

( 4) Minutes of the Regular Meeting of April 6, 2005

( 5) Declaration of Equipment as Surplus and Authorization to Sell

( 6) Approve 2004-05 Operations Application K-3 Class-Size Reduction Program

( 7) Annual Meeting of the Eureka School District Financing Corporation

( 8) Certification of the 2003-2004 Audit Findings Corrective Plan & Recommendations

( 9) Claim Against Eureka City Schools – Lafayette Elementary School

(10) Accept the Grant Amendment to William F. Goodling Even Start Family Literacy Grant Program

(11) Approve Special Education Transportation Agreement for 2005-2006

(12) Award of Bid – Alice Birney Elementary School Modernization Project

(13) Accept Humboldt Sponsors Grant Funding to Healthy Start and Community Learning Center

(14) Approve Addendum to Fixed Fee Contract Between School Innovations & Advocacy, Inc. and Eureka City Schools

(15) Resolution # 04-05-022, Recognizing May 16 – 20, 2005, as "Classified Employee Week"

(16) Resolution #04-05-023, Recognizing May 11, 2005, as "Dia del Maestro/Day of the Teacher"

(17) Resolution#04-05-024, Revised Date for Observance of Abraham Lincoln Holiday

(18) Quarterly Report to the Governing Board as Mandated by the State with Regard to the Williams’ Lawsuit

(19) Short-Term Position – Monitor (Alice Birney)

(20) BP/AR 6162.52, High School Exit Exam – Waiver Policy for Students with IEP or 504 Plans

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

F. DISCUSSION/ACTION – The Board is asked to discuss/act

(21) Award of Bid – Washington Elementary School Modernization Project

The Washington School job received 5 bids with the low bid $1,879,000 coming in under the engineer’s estimate of $2,500,000. This price does not include the kindergarten classroom portable, which will be a change order to this project and is scheduled for this summer. The award of bid is recommended to Dinsmore Construction for $1,879,000, which includes the full scope of the Washington modernization. The kindergarten portable and set up will run approximately $325,000. This will be identical to what was done at Lafayette. There will be a separate kindergarten area created with a separate drop off. By having four kindergarten classrooms, the capacity of Washington can be 480 (6 classes of 80). The $1,879,000 does include the office remodel.

It was M/S by Pace/Taplin to Award the Bid for the Washington Elementary School Modernization Project to Dinsmore Construction Company for a total contract value of $1,879,000. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(22) Award of Bid – Eureka High School Woodshop – Portion I Modernization Project

All Eureka High School projects were submitted to the Division of the State Architect (DSA) under one set of drawings. If all projects were bid as one package, no local contractor could bond enough to bid; therefore, jobs will be bid in “Portions.” This bid total also includes some items at Albee Stadium. The engineer’s estimate of $1.2 million was done before DSA modified the foundation structure, which is a difference in cost of approximately $300,000.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 20, 2004 - Page 3 (22) Award of Bid – Eureka High School Woodshop Portion I Modernization Project (cont)

The recommendation was made to award the bid to Pierson Construction Company for $1,527,000.

It was M/S by Fullerton/Pace to Award the Bid – Eureka High School Modernization – Portion I (woodshop) to Pierson Construction Company for a total contract value of $1,527,000.

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

H. DISCUSSION - The Board is Asked to Receive

(23) Report on Middle School EAST Programs

Teacher Jamie Busch from Zane Middle school introduced Winship teacher Dana Jacobs and the following students from Winship and Zane who presented their EAST projects (students involved in service learning class where they teach themselves and help others and use technology to solve issues): Kevin Taylor, Bryan Weekly, Dana Jacobs, and Ryan George from Winship and Michael Price and Stephanie Kahler from Zane. Both teachers explained how excited the students are to attend class and the teachers’ enthusiasm to teach. The priority of the program is community service. The wide variety of projects was listed.

(24) School Accountability Report Cards (SARCs)

Sheldon Reber presented rough drafts of the SARCs for each site. The SARCs are distributed to all parents in the district through the newsletter mailings. They are available at the district office, posted on the district website, and distributed to local realtors and the Chamber of Commerce. The Williams case added 4 additional categories on the SARC: facility, teacher missassignments, number of vacant teacher positions, and revised some text. It was suggested that A and D under the API Growth be clarified. Other items in the SARCs were discussed. Parents seldom give feedback after receiving the SARCs. Reber was commended for his work.

(25) Discussion of Preliminary Budget Plan

Assistant Superintendent Johnson explained the main discussion at the CASBO workshop was that this is a unique budget year and few are willing to forecast. In education, the main issue is the governor reneging on the education coalition Prop 98 funding deal. With California being 43rd in funding, the second highest in the nation in classroom size, and the correlation in funding education and the outcomes, the governor pulled the initiative and is now in a defensive position for the first time since taking office. There is a positive economic future for the next 2-3 years; productivity is up, jobs are up, home construction is increasing and sustaining a rise in the tax base, and profits are up. The LAO advised if the governor and legislature do not act structurally on the budget, the state will return to a $10 billion deficit in 2006-07. It is anticipated the COLA will remain at 3.93, which is what the district has budgeted. There is a possibility of it rising to 4.12. There is still a 1.01% state deficit factor. We know that P2 came in at 4,527 students. The net loss from the last P2 is 134 ADA. The previous year’s loss was 220. A good job was done in controlling ADA loss. There are 23 retirements and some leaves. Year ends were projected on some programs: There is an increase in encroachment from the Center for Independent Study, Humboldt Bay High School will experience a loss of supplemental funding of 25% ($25,000), and Home and Hospital is down to about $30,000 in encroachment. Prior year funding was received for TOPS and they are doing well. Utilities were $45,000, which was budgeted and allows some carryover. There will be rate increases across the board on electricity, sewer and water. Cafeteria is difficult to forecast, but may be down in net revenue by $30-40,000. There was an increase in expense due to Central Kitchen start up costs and training. Child Development programs are doing very well.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 20, 2005 – Page 4(25) Discussion of Preliminary Budget Plan (cont)

As a result of declining enrollment, site block and lottery funds are becoming increasingly tight. There may be an increase in Lottery money. There is $460,000 of mandated costs sitting at the state owed the district if mandated costs are returned. Many believe the STRS 2% offset will probably not occur. There is a lot of support for the declining enrollment three-year rolling average calculation. Everything is pending the governor’s May revise. Johnson will be attending School Services May revise workshop on the scheduled budget board meeting on May 18. The budget calendar will return to the board for revision at the next meeting. The district budget will have a deficit but it should be reasonable to manage. Scott mentioned one critical budget issue is the funding for nurses since MediCal will no longer be available for the 1.5 FTE nurse salary. Nurse services cannot be reduced any more, so alternative funding will have to be found. The budget will also include the restoration of at least one position in support of staff that has been reduced in the past.

(26) Initial Steps and Strategies - Program Improvement District

Assistant Superintendent Bob Munther recalled at the beginning of the year, the district was not listed as a Program Improvement District (PID). When the federal government looked at the number of PIDs that were designated in California, they determined there were not enough. There were 14 designated districts out of approximately 1,150. They developed a new formula that resulted in 150 districts that met the PID category including ECS. The district was notified in late March of the PID standing. The district has not received a definitive description of how they determined the results, but when our numbers were analyzed, they did not agree with the numbers being used by the state. ECS filed an appeal and was notified yesterday that the state agreed with the district’s numbers and the appeal was granted; Eureka City Schools is no longer a Program Improvement District. The good thing that has come from this is the district mobilized and looked at why we became a PID. Strategies were developed to work with students to make testing more palpable and on ways to communicate to parents and students the importance of the testing. One group that worked together was English Learner techs, the Lit. techs, resource teachers, CLC coordinators, playground monitors, the EL teachers, and speech teachers. These are the people that have access to the students one-on-one, and they can really make a difference. All schools were provided the same group PID workshop. On Saturday, all principals and administrators also met to discuss strategies. Another issue the district must address is the English Language Program and the Special Education Program. PID districts must send every parent a letter explaining the PID. The district would also have to develop a new district plan and set aside an inordinate amount of Title 1 money for staff development. Staff will be notified tomorrow and the media will receive press releases of the good news. Munther and Pat Self were commended for developing and facilitating the workshops. Cheryl Slightom was huge in the development of the waiver, and Cheryl Smith was there for questions when needed. The district’s API results were distributed. It is important to remember that in the Similar Schools ranking, on an average the district schools rank 8 to 9 on a scale of 10.

I. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

J. CLOSED SESSION (closed to the public)

At 6:05, President Anderson moved to closed session.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 20, 2005 – Page 5K. CLOSED SESSION (closed to the public) (cont)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: Scott, Aslanian, Davis (left closed session at 6:35)

Staff Present: None

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(27) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

(28) Public Employee Appointment/Public Employment (certificated)

(29) Public Employee Evaluation: Superintendent

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(30) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

L. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

M. ADJOURNMENT

President Anderson adjourned the meeting at 7:00 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held May 4, 2005, at 7:30 p.m. in the district boardroom.

(MINUTE WS4.20.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

April 6, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

Anderson called the regular meeting to order at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Hayes, Pace

Members Absent: Fullerton

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 2) Public Employee Appointment/Public Employment - position

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

Anderson reconvened the regular meeting at 7:30 p.m.

Members Present : Anderson, Hayes, Taplin, Pace,

Members Absent : Fullerton, Walkley

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Pace reported there was no action taken in closed session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG - Grant Elementary School

Grant Principal Lee Ann Lanning introduced Holly Heddinger, a 5th grade student in Ms. Clark’s class and Brad Anderson, a 5th grade student in Mrs. Launi’s class. Holly shared what she loves about Grant, and Brad talked about all the great experiences he has had at Grant.

G. BOARD RECOGNITION

( 4) David Demant’s Recognition as Outstanding Music Educator of the Year from the North Coast Section of the California Music Education Association

Aslanian gave a brief history of Demant’s teaching career with Eureka City Schools. Demant was presented with a plaque and congratulated by the board for his accomplishment and for doing such a great job for Eureka City Schools. David gave a somewhat brief acceptance speech.

H. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

I. VISITOR COMMENTS

There were no visitor comments.

J. INFORMATION

( 5) Student Board Representative Report

Not present.Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 6, 2005 - Page 2 ( 6) Superintendent’s Report

∑ All principals met together today to discuss implications of being a Program Improvement District. One main topic was test-taking skills. There will be similar meetings for other staff throughout the week.

∑ Last week Eureka City Schools was well represented by student performances at the children’s concert at the Jazz Festival.

( 7) Associate Superintendent’s Report

∑ Today all administrators on the leadership team that perform evaluations participated in a required sexual harassment workshop given by legal council Steve Hartsell.

∑ On April 14 and 15, “Every 15 Minutes” will be held at Eureka High School. The program is a dramatization of a head-on collision caused by driving under the influence. The purpose of the program is to raise awareness of the consequences of driving while under the influence of alcohol or drugs. The board was invited to attend.

∑ Ed and Joan Nilsen, through Humboldt Area Foundation, are offering a $2,000 grant each year to the west side schools to fund school projects.

∑ The students from Germany arrived yesterday and will be attending Eureka High School for the week.

( 8) Update on Bond Measures S & T Facility Construction

∑ 3DI’s Dan Prideaux distributed a project update. The Office of Public School Construction (OPSC) has approved funding at Lafayette and Jefferson. Eureka High School and the middle school plans have been filed with OPSC. A hardship petition was included in the filing for the high school, which triggers immediate action by the school district for those areas identified with structural deficiencies (earthquake). As a result, action has been taken to block use from some areas at the high school. These areas include the mezzanine in the auditorium, beneath the mezzanine, and the entrance to the gymnasium. Use of the gymnasium itself has also been restricted.

∑ Over spring break, crews got a great start at Winship and Zane along with the Lafayette and Grant kitchens.

( 9) Board Members

∑ Pace attended the Jazz Festivals’ children’s concert and helped award the board resolution to Cox Communications.

∑ Pace also attended the Taxpayers League tour of the Jay Willard Gymnasium.

∑ Anderson congratulated Sheldon Reber on his Pathways ads. She also thanked Bob Munther, Cheryl Slightom, and Jim Scott for all the work that was put into the Program Improvement District waiver request.

K. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Pace received clarification on the Personnel Report. Anderson received information with regard to the HSU Future Teachers Program contract.

It was M/S by Hayes/Taplin to approve the following Consent Calendar items:

(10) Personnel Report #17

(11) Minutes of the Regular Meeting of March 16, 2005

(12) Revised/Updated School Plans for Sites Participating in School-Based Coordinated Programs

(13) Resolution #04-05-021, Public Schools Month

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 6, 2005 - Page 3 K. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(14) Short Term Position – Bilingual EL Technician

(15) Contract with HSU for Future Teacher’s Program

Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

L. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(16) Declaration of Need – Eureka High School Librarian

It was M/S by Pace/Taplin to approve the hiring of a fulltime certified librarian at Eureka High School with an Emergency Library Media Teacher Services Permit. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried. Scott added that HCOE’s Debra Kingshill, who worked with Kathryn Waste, spoke highly of Kathryn’s work.

M. DISCUSSION - The Board is Asked to Receive

(17) Power School Presentation

Michelle Hutchins announced that she has just returned for the Westcoast EAST conference and Eureka High School and Zane and Winship middle schools received superior ratings from the judges, which is the top rating these schools can receive. The facilitators and students are very thrilled.

The 2004-05 year has been a growing year for PowerSchool and staff with regard to the student information system. One new component of the program is PowerLunch in all schools. This is a lunch program that is part of PowerSchool that allows lunch staff to monitor how much a student has purchased. Money can be paid in advance and charged toward their account. Through the parent component, parents can see if their student has bought lunch through the school breakfast/lunch programs including what they purchased. The other component implemented in the elementary is reporting the standards grades. Secondary implementation of PowerGrade has continued to expand. More teachers and parents are using PowerSchool in the secondary level. Parent access statistics for EHS and the middle schools were distributed. At EHS, 88% of the parents have used the parent system to access grades and attendance. At Winship, 73% have accessed and at Zane 57%. These numbers have all risen approximately 20% from last year. PowerSchool is being customized to fit the needs of each individual school. Upgrades will include more reports, increasing amount of data stored, and cleaner test score and transcript data. Out of 83 elementary teachers, 23 are using PowerGrade to input standards grades. Of those 23, only 6 were required to test the system. As we move through the years, that number will increase to 100%.

The elementary standards report card was explained in detail. Parents are pushing the teachers who are not using PowerGrade. Weldon Benzinger is working with high school teachers to use PowerGrade. The version of PowerLunch being used has a power leak. This memory leak will be fixed in the next upgrade, which is currently being tested and will be completed this year. Michelle Hutchins and Cheryl Smith were commended for a great job.

(18) BP/AR 6162.52, High School Exit Exam – Waiver Policy for Students with IEP or 504 Plans

Assistant Superintendent Bob Munther explained this is an existing policy that requires a change for NCLB and has been received directly from CSBA. Munther entertained questions and discussed “accommodations” that may be used in test taking.

(19) Preliminary Discussion – Fee-Based Student Exchange

At the March 9 meeting, Aslanian had introduced how 90% of the New Zealand high schools are involved in the enterprise of fee-based student exchanges (tuition and room and board.)

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 6, 2005 - Page 3 (19) Preliminary Discussion – Fee-Based Student Exchange (continued)

Since the meeting, Aslanian has contacted the US Department of Justice, Immigration and Naturalization Service (INS) and legal council Steve Hartsell. As of yet, nothing has been found that would prevent the district from moving forward in exploring this program for Eureka High School. In New Zealand this is such a large industry, it brings in more money than sheep production. There are agencies that arrange the trips for students, but it would require staff to oversee the entire operation. Current exchange students come through programs that are non-profit but the students are charged. You cannot receive both ADA and tuition. HSU is also showing some interest in this type of program which may allow for matriculation to the university.

Some issues discussed included equal access to classes for all students and eligibility for athletics and the development of policies. New Zealand has policies and is more than willing to assist the district in developing a program. What would it cost to provide staff to administrate the program? An assessment should be done on availability of families willing to house students. Board members were advised to e-mail any questions or concerns to Aslanian.

The Board recessed and moved to closed session.

Continued from Item A - CLOSED SESSION (closed to the public)

The Board may continue Item A to consider and/or take action on listed closed session items.

Members Present: Hayes, Anderson, Taplin, Pace

Members Absent: Fullerton

Staff Present: Davis

N. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

O. ADJOURNMENT

President Anderson adjourned the meeting at 9:15 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held April 20, 2005, at 4:30 p.m. in the district boardroom

(MINUTE4.6.05.new/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR WORKSHOP MEETING

March 16, 2005

4:30 P.M.

MINUTES

4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

Anderson called the regular meeting to order at 4:30 p.m.

Members Present : Hayes, Anderson, Pace, Fullerton

Members Absent : Taplin

Staff Present : Scott, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Hayes led the Pledge.

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

Redwood Coast Music Festivals’ representative Lynn McKenna presented each board member with a personal invitation to attend the annual Children’s Concerts on Monday, April 4, from 9:30 to 10:30 a.m. at the Municipal Auditorium. McKenna listed other ECS student festival participation. President Anderson presented McKenna with Resolution #04-05-020, Honoring Ten Years of Partnership with Cox Communications. The board also recognized Lynn McKenna for all her work.

( 1) Board Members

Member Fullerton attended the luncheon for Principal for a Day. All participants had favorable reactions to Eureka City Schools.

( 2) Superintendent’s Report (per Superintendent)

Even though Principal for a Day had the least amount of participants this year, it was very worthwhile. As a result of the smaller group, lunch was held at a local restaurant and conversations were more intimate. Everyone who participated was very impressed with Eureka City Schools. Sheldon Reber was recognized for organizing the event.

Assistant Superintendent Bob Munther distributed the district level 2004 Academic Performance Index (API) base report. As of yet, nothing has been received by the state that officially declares the district a Program Improvement District (PID). The PID was based mainly on the district’s English Language students and Students with Disabilities scores along with Eureka High School’s graduation rate. Once more is known, the board will receive information at a future meeting. Today the state published the API base report. Munther highlighted the Similar Schools ranks (100 other schools in the state most like the school) and listed all the school’s scores. Across the state, the entire school district is in the top 30% in the Similar Schools Rank. This is very good!

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Pace received information on F(15). On F(7) and F(8) Cooperative Management Agreements, the following corrections were made to the contracts: On Washington Fields, Page 2, Article 4, 4.4, “In December 2002,” will read “December of each year;” and on Page 3, a decimal point will be added to Article 5, 5.1 a. On Jacobs Fields, the last page, Article 9, 9.1 “with thirty days after” will be changed to “after thirty days of.” Both contracts allow flexibility to place portables on the property if necessary.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 16, 2005 - Page 2 It was M/S by Pace/Fullerton to approve the following Consent Calendar items with corrections noted to the field contracts in Items (7) and (8):

( 3) Personnel Report #16

( 4) Minutes of the Regular Meeting of March 9, 2005

( 5) Resolution #4-05-019, “Protect Proposition 98, Protect Children”

( 6) Declaration of Equipment as Surplus and Authorization to Sell

( 7) Approve Revised Cooperative Management Agreement – Washington Field

( 8) Approve Revised Cooperative Use Agreement – Jacobs Fields

( 9) Authorize Extension of Agreement with the Auditor for the 2005-06 Fiscal Year

(10) Accept the 2004-05 Agricultural Vocational Education Incentive Grant Amendment – Eureka High School

(11) Accept the Grant Amendment to The Education for Homeless Children and Youth Program

(12) Accept Donation to the Marshall Family Resource Center’s TEND Program

(13) Accept Starbucks Foundation Grant – Homeless Education Project

(14) Award of Bid – Lafayette Elementary Kitchen Remodel

(15) New Course Adoption: “Agriculture Natural Resources and Rural Recreation” - EHS

(16) New Course Adoption: “Advancement Via Individual Determination (AVID)” – EHS

(17) New Course Adoption – “AP Physics B”

(18) New Textbook Adoption: Conceptual Physics

(19) New Textbook Adoption: College Physics

(20) Intent to Apply – Special Projects (a) Public Welfare Foundation; (b) Walter S. Johnson Foundation – Special Services

(21) Short Term Position – Homeless Education

(22) Resolution #04-05-020, Honoring Ten Years of Partnership with Cox Communications and the Eureka Dixieland Jazz Festival and Eureka City Schools

Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

G. DISCUSSION/ACTION – The Board is asked to receive/discuss/act

(23) Second Interim Financial Plan

Assistant Superintendent Johnson recommended the board approve and certify the Second Period Interim Report as positive. Johnson highlighted the positive aspects of the current year numbers. In the current year funding, the budgeted reserve level of 4.73% now contains contingency money for economic uncertainty that would usually shown up in the general fund. These are not extra dollars and are required to be carried through to the next year’s budget. The 3% reserve requires board action to transfer, but the economic uncertainty funds of 1.73% do not. Economic uncertainty money can count toward the required reserve level. Anderson asked that in next year’s budget development, the board discuss raising the reserve level. The discussion will include whether the money should be allocated to special reserve or economic uncertainty. The Cafeteria Fund shows a delay in the funding stream, but will balance in closing. Beginning July 1, each year the district will be required to reserve 3% for routine restricted maintenance and deferred maintenance in the budget. These dollars are based on total expenditures so that when a grant is added to the general fund expenditures, for every grant dollar 6% must be reserved for these dedicated, restricted activities. An on-going commitment by legislature is that deferred maintenance will be fully funded.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 16, 2005 - Page 3 The governor increased the COLA, but there are still many unknowns for developing multi-year projections. Assumptions made in the multi-years includes an 18 FTE non-replace model in certificated, a break-even with a profit in the second year in food service, STRS 2%, and ADA of 4,540. Scott noted the chance of not replacing 18 FTE is unlikely because of the need to replace some of the retirees. The multi-year projections also do not include the carry-over dollars of approximately 1-2%. There is a lobby forming for declining enrollment districts proposing a 3-year rolling average of loss instead of year-to-year P2.

It was M/S by Hayes/Pace to receive and certify Eureka City Schools Second Interim Financial Report as positive for 04-05. Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

(24) Review of Budget Calendar

The budget calendar was developed using last year’s experience. Since there are still many uncertainties in the budget, Johnson recommended canceling the three special community budget workshops, move the regular board budget workshop from April 6 to April 20, the preliminary budget workshop from May 4 to May 18, and adjust the additional board workshops as needed. At the May 18 budget workshop, the board will consider scheduling a special community information meeting. On April 20, the board will also revisit programs that have been restructured as a result of encroachment on the general fund, along with positions that may need to be restored.

It was M/S by Fullerton/Pace to adopt the revised budget calendar. Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

A revised copy will be provided the board.

(25) Award of Bid – Grant Elementary Kitchen Remodel

3D/I’s Dan Prideaux distributed a project update of all projects in progress and a list of bidders for the Grant Elementary kitchen remodel. Dinsmore Construction was recommended as the lowest fully responsive/responsible bid in the amount of $279,340. The estimate for the project was $250-300,000. The board asked for the list of current projects each month. A discussion of all projects will be placed on a spring workshop agenda.

It was M/S by Pace/Hayes to accept the Dinsmore Construction base bid for the Grant Elementary Kitchen remodel. Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

H. DISCUSSION - The Board is Asked to Receive

(26) Report from the Nutrition Committee

Chair of the Nutrition Committee Melissa Martin distributed results of a nutrition policy implementation survey conducted at school sites. Nutrition Committee members volunteered to perform site evaluations interviewing the principal, a teacher, students, food service, and a student organization. It was found there is a greater awareness of healthy foods, beverages, and nutrition as it relates to overall health; increased satisfaction and enrollment in school meal programs; nutrition education opportunities have increased; and staff feels good that the district is leading efforts in obesity prevention. A continued need for education and communication was mentioned in every interview. There are still some concerns over processed foods and access to food at the high school. Power Lunch technology has slowed down since all schools are on the system. There are still issues over the decline in fund raising revenue from traditional candy sales. A list of alternative fundraising ideas was distributed. More nutrition education is needed in the classroom. Everyone made it clear that soup is wanted at all schools. There still needs to be a discussion on vending machines and their proprietary use.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 16, 2005 - Page 4 Schools are not serving breakfast in the classroom, but principals seem to think they are able to reach all students to let them know what is available to them. The board received the number of breakfasts and lunches served per day in 03-04 and 04-05. Hayes questioned if the numbers reflect an appropriate increase? This should continue to be studied. The high school committee is important and it should be regenerated. It’s important to consider coordinating food fund raising through food service. The Committee was thanked for all their work. Anderson expressed the need for public relations designed toward parents explaining the food situation prior to the site kitchens receiving their remodels.

(27) Legal Services Steve Hartsell Presentation on Changes to the Brown Act

The board received a copy of the current Brown Act. Hartsell reviewed the Brown Act from beginning to end entertaining questions from the board.

(28) Masters in Governance Boardsmanship Training

“Interviews with the media are not conversations” is some of the good advice received by Pace.

I. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

J. CLOSED SESSION (closed to the public)

At 6:37 p.m., Anderson moved the meeting to closed session

Members Present: Hayes, Anderson, Pace, Fullerton

Members Absent: Taplin

Staff Present: Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(29) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(30) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

K. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

L. ADJOURNMENT

President Anderson adjourned the meeting at 7:45 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held April 6, 2005, at 7:30 p.m. in the district boardroom

(MINUTE WS3.16.05/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

March 9, 2005

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Anderson at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Anderson moved the meeting to closed session.

Members Present: Anderson, Taplin, Fullerton

Members Absent: Hayes, Pace

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

( 2) Public Employee Appointment/Public Employment

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Anderson at 7:30 p.m.

Members Present : Anderson, Taplin, Fullerton, Walkley

Members Absent : Hayes, Pace

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Taplin reported there was no action taken on any items on the closed session agenda.

F. PLEDGE OF ALLEGIANCE TO THE FLAG

Member Fullerton led the Pledge.

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. VISITOR COMMENTS

Barbara E. Maxon, Eureka native, EHS graduate, HSU graduate, and ex-teacher and vice principal of South Bay Union School District, provided a brief background of her experience in the community. Ms. Maxon advised the district could have reached out and communicated to the public better on the J. Willard Gymnasium. Newer is not always better. She urged the board to keep lines of communication open to work together.

I. INFORMATION

( 4) Student Board Representative Report

∑ During Dr. Seuss’s birthday last week, members of the student government class visited kindergarten classrooms and read to the students.

∑ Tomorrow student representatives will attend HSU’s Civic Responsibility Conference and report back to the student government class.

∑ The class of 2008 four-year project will be the development of an on-campus vegetable garden. Food will be donated to the Food Bank.

∑ Sophomores in the Streets is coming up on April 8.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 9, 2005 - Page 2 ( 5) Superintendent’s Report

∑ The board received information on the Civic Responsibility Conference being held at HSU.

∑ Kindergarten registration figures were distributed to the board. Currently, there are 137 actually registered and 43 students that schools expected to return. The district is about 10% below what it was this time last year.

∑ Wednesday, March 16, is Principal for a Day. At this point, there are only six participants, and some of them cannot make the luncheon. As a result, the group will most likely meet at a restaurant to conclude. Two board members were invited to attend and were asked to contact Reber.

( 6) Associate Superintendent’s Report

∑ Over Presidents’ Week, a group of students in the NJROTC program traveled to Hawaii for training. This is almost fully funded by the Navy program.

∑ Eureka High School’s mixed ensemble and Limited Edition are raising funds to participate in the Heritage Music Festival that will be held in Hawaii April 7-12. All students have the opportunity to fund raise for the trip.

∑ Over Presidents’ Week, Aslanian traveled with a delegation of 14 to Sister City Nelson, New Zealand. The participants in Nelsons’ visit to Eureka last March were fantastic hosts. Aslanian’s time was spent representing education by attending Nayland College (high school). Aslanian worked on solidifying a reciprocal exchange of students that may begin next year. They would also like to go further with up to two-month teacher exchanges and weeklong principal visits to observe the EHS leadership and student government programs. Aslanian explained some of the differences between EHS and Nayland College. Most colleges have a cottage industry of fee-based exchange students; this may be a future discussion item.

( 7) Update on Bond Measures S & T Facility Construction

3DI’s Barbie Warren reported the Central Kitchen is fully occupied, and they are in the process of training. Zane and Winship modernization contracts have been signed, and mobilization has begun. Yesterday, bids were opened for the Lafayette kitchen remodel, and next Tuesday the Grant kitchen remodel bids will be received. These will be brought to the next board meeting for approval. The Lafayette kitchen came in within budget. Alice Birney and Washington modernization projects are out for bid and will open the end of March, early April. On Monday, the high school plans were stamped by the Division of the State Architect (DSA), and will be in line for approval by the Office of Public School Construction. The EHS Annex should be DSA stamped by next week.

( 8) Board Members

Anderson attended Eureka High School’s 8th grade orientation. This was her 6th time participating and she noted how people’s interaction has changed. Parents were at specific places rather than milling around, which speaks well for communication. The handouts were especially good, and she asked all board members receive copies. Steffen will also provide copies to the Curriculum Committee.

J. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Taplin received clarification on the personnel report.

It was M/S by Taplin/Fullerton to approve the following Consent Calendar items:

( 9) Personnel Report #15

(10) Minutes of the Regular Meeting of February 16, 2005

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 9, 2005 - Page 3J. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(11) BP 1312 and AR1312.4(a) Williams Uniform Complaint Procedures

(12) Accept the 21st Century Community Learning Centers Grant – One-Time Funding

(13) Claim Against Eureka City Schools (Eureka High School)

(14) Declaration of Equipment as Surplus and Authorization to Sell

(15) Approve Proposed Lot Lines – Indian Action Council Building

(16) Accept the English Language Acquisition Program (ELAP) Grant Funding

(17) Unrepresented Employee Salary Schedule – Classified Management

Governing Board: ayes 3, noes 0, absent 2, Pace, Hayes. Motion carried.

K. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(18) Vote for CSBA Subregion 1-A Delegate Assembly

It was M/S by Fullerton/Taplin to vote for Tammy Stephens for the CSBA Subregion 1-A Delegate Assembly. Governing Board: ayes 3, noes 0, absent 2,Hayes, Pace. Motion carried.

L. DISCUSSION - The Board is Asked to Receive

Principal Bob Steffen stated all courses have gone through the proper channels with department staff and Curriculum Committee review.

(19) New Course Adoption: “Agriculture Natural Resources and Rural Recreation” – EHS

Teacher Jim Smith gave a brief introduction to this course. This course will allow students involved in the department to receive on-the-job experience for possible career paths. This item will return on consent.

(20) New Course Adoption: “Advancement Via Individual Determination (AVID)” – EHS

Principal Steffen explained the course and emphasized the intent is to introduce and prepare a student for college by improving their academic success in high school. The key is picking the students that want to go to college and improve their academic performance. Students must maintain a minimum 2.5 GPA and enroll in challenging courses that qualify for university entrance. Some students have been identified and their parents will be contacted. Applications will be completed and the student interviewed to ensure they are right for the placement. The goal is to first develop two freshmen classes with 30-40 per class and build to a four-year program. The student will stay in the same group/program for all four years, but if they want, they may drop out. There is a parent component that provides strong communication and counseling on entering college and funding resources. Superintendent Scott congratulated Steffen on developing this program. Middle schools are also looking at starting the AVID program. This item will return on consent.

(21) New Course Adoption – “AP Physics B”

(22) New Textbook Adoption: Conceptual Physics

(23) New Textbook Adoption: College Physics

Teacher David Mervinsky summarized the plan is to offer physics on two levels; traditional high school level with Conceptual Physics and College Physics for students who may major in science. Prerequisites were explained. Conceptual Physics is one of the widest used high school level textbooks. These items will return on consent.

(24) Elementary Summer School

Scott noted elementary summer school has been discussed with principals with questions surrounding intervention and improving student achievement. The elementary principals would like to hold summer school in August prior to the beginning of school.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 9, 2005 - Page 4(24) Elementary Summer School - continued

There would be one week separating summer school from the beginning of school. The idea is this will give students a jumpstart on the beginning of school. It is felt that more classroom teachers may participate in summer school if it were held in August. Construction during the summer has some affect what sites are used. The thought is to move toward summer school programs at all of the sites. Staff will move forward with implementation this next summer. Once the plan is complete, it will be shared with the board.

Continued from Item A - CLOSED SESSION (clo

School Board Minutes 2004-05 school year

School Board Minutes
2004-05 school year