School Board Minutes
2003-04 school year

3DI’s Dan Prideaux reported that only one bid was received and that was from Danco Builders. A meeting was conducted to assure that all jobs would be staffed sufficiently since this is the third job awarded Danco. Danco has been made aware that DSA approval has not been received on some elements of the summer work. If DSA approval does not come through in time, that work can be set aside. The recommendation was made to award the Eureka High School modernization summer construction to Danco Builders for $802,000 ($750,000 for the base bid and $52,000 for Alternate Bid #1 unit priced spall repair).

It was M/S by Fullerton/Anderson to award the bid 2004-S-03, Eureka High School summer work for $802,000 to Danco Builders. Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

( 2) Adoption of the 2004-05 Budget

Although the state has not adopted their budget, it is anticipated there will be no changes to the education portion of the budget. Signature of the state budget is anticipated in the next two weeks, and the revised budget must be approved within 45 days of the budget approval date. Information is essentially unchanged from the presentation made to the board on June 9. Total general fund expenditures, transfers out, and uses are $36,121,411; the budgeted reserve level is $1,083,642 (3.19%). As expected, ADA loss for the 05-06 budget will create a challenge. The current contract with the ETA union expires June 30, therefore, any negotiated settlement will affect this budget. CSEA is settled until next year. With the continuing ADA loss, the board may have to consider another school closure. Falling below the 3% reserve was discussed and is not recommended by staff. There are 21 retirement letters received for the 04-05 school year. Ten “non-replace” positions have been forecasted in the model. The drop in ADA is beginning to affect the categorical programs and how they are run along with Lottery income. Another increase in expense is custodial supplies.

It was M/S by Anderson/Pace to adopt the 2004-05 budget. Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

Eureka City Schools Board of Education

SPECIAL MEETING Minutes

June 30, 2004 - Page 2F. BOARD CORRESPONDENCE/COMMUNICATION/MAIL

There was no board correspondence.

G. STAFF REPORTS

There were no staff reports.

There was no closed session.

H. PUBLIC COMMENT ON CLOSED SESSION ITEMS

I. CLOSED SESSION (closed to the public)

The Board will consider and/or take action upon the following consent items:

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957:

( 3) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee (no additional information required)

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 4) Conference with labor negotiator Hayes/Scott/Aslanian regarding ETA, CSEA, and/or Unrepresented Employees

J. REPORT OUT FROM CLOSED SESSION

None

K. ADJOURNMENT

Clerk Taplin adjourned the meeting at 9:15 a.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR WORKSHOP MEETING

June 23, 2004

4:30 P.M.

MINUTES

4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

Hayes called the regular meeting to order at 4:35 p.m.

Members Present : Hayes, Taplin, Pace, Fullerton

Members Absent : Anderson

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

There were no visitor comments.

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve

With regard to Item 15, Johnson confirmed districts are still eligible for mandated costs and are advised by ACSA to file for one more year. It was M/S by Pace/Taplin to approve the following Consent Calendar items:

( 1) Personnel Report #21

( 2) Minutes of the Regular Meeting of June 2, 2004

( 3) Minutes of the Special Meeting of June 9, 2004

( 4) Textbook Adoption: Writing with a Purpose - EHS

( 5) Textbook Adoption: The Practice of Statistics - EHS

( 6) Textbook Adoption: High Point – English Language Learners

( 7) Supplemental Literature: Desert Solitaire – EHS

( 8) Board Policy 3511.1(a) Integrated Waste Management

( 9) New Job Description/Reclassification - Educational Liaison – Homeless Ed. Project

(10) Resolution #03-04-057 – Elimination/Reduction of Classified Positions

(11) Resolution #03-04-056; 2004-05 Child Development Contract (GPKR3104)

(12) Intent to Apply for Grant Funding – Union Labor Health Foundation – Marshall Family Resource Center/EHS

(13) Declaration of Equipment as Surplus and Authorization to Sell

(14) Approve Warrant Distribution Authorization Form CS-1 and Certification Form CS-7 for the 2004-05 School Year

(15) Renew Contract between MCS Education Services, Inc. and Eureka City Schools for Processing Mandated Claims

(16) Claim Against Eureka City Schools – Lafayette Elementary School

(17) Claim Against Eureka City Schools – Grant Elementary School

(18) Accept Humboldt Area Foundation Grants: Lafayette, Jefferson, Alice Birney, and Lincoln Elementary Schools and Winzler Children’s Center

(19) Approve Agreement for Bus Maintenance for HCOE – 2004-05

(20) Authorization to Continue Participation in Categorical Programs

Governing Board: ayes 4, noes 0, absent 1, Anderson. Motion carried.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 23, 2004 - Page 2 F. DISCUSSION/ACTION – The Board is asked to discuss/act

(21) Award of Bid – Winship Middle School Multi-Purpose Building – Increment #1 – Site Work

3DI’s Dan Prideaux explained there were two bids received with the recommendation to award the bid to the low bidder Danco Builders for $281,500.

It was M/S by Fullerton/Taplin to Award the Bid for the Winship Middle School Multi-Purpose Building – Increment #1 – Site Work to low bidder Danco Construction for $281,500. Governing Board: ayes 4, noes 0, absent 1, Anderson. Motion carried.

(22) Award of Bid – Zane Middle School Walkway, Canopies and Mansard Roof Modernizations

Prideaux explained there were two bids received with the recommendation to award the bid to the low bidder Danco Builders for $1,180,000. The bids were higher than the architect’s estimate due to an expected increase in building supplies. The second bidder, Dinsmore, has filed a protest to Danco’s bid because an electrical subcontractor was not named in the contract. Danco Builders has responded and will supply on-staff electricians. The canopy work will not be completed by the start of school, but will be close to completion and should be finished by the end of September. The bid specifies work areas will be fenced.

It was M/S by Taplin/Pace to Award the Bid for Zane Middle School Walkway, Canopies and Mansard Roof Modernizations to the low bid Danco Builders for $1,180,000. Governing Board: ayes 4, noes 0, absent 1, Anderson. Motion carried.

(23) Short-term Position – ESL Instructional Assistant – Summer School

It was M/S by Taplin/Pace to approve the Short-Term Position – ESL Instructional Assistant – Summer School. Governing Board: ayes 4, noes 0, absent 1, Anderson. Motion carried.

G. DISCUSSION - The Board is Asked to Receive

(24) Update on PowerSchool

Cheryl Smith and Michelle Hutchins provided the board with a PowerSchool update including status summary, achievements and progress, and attention areas. See attached Power Point information. Training continues through the lead teacher program. Hutchins will address individuals one on one and classes will be available after school (voluntarily). Next year the parent component will be turned on for the elementary schools and Zoe Barnum.

(25) Update on Elementary Facility Projects

3DI’s Joe Millsaps introduced Mark Gaxiola and Dave Vallerga of Matson and Vallerga Architects who provided the board with a progress presentation of elementary school modernization (Bond Measure T). Detailed plans for each elementary school are available for review in the Superintendent’s office. Water to portable classrooms should be considered along with storage. Kitchens will receive portable equipment, three-compartment sinks, with heating/warming ovens, milk refrigeration systems, and speed line configurations. With regard to plans for Application 1 work, two of the campuses are at the state-level being reviewed, the next two are to be done this week, and the last two will be done the first week of July. Application 2 work will begin immediately after these are completed.

H. BOARD CORRESPONDENCE

There was no board correspondence.Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 23, 2004 - Page 3 I. STAFF REPORTS

There were no staff reports.

J. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items.

K. CLOSED SESSION (closed to the public)

Members Present: Hayes Taplin, Pace, Fullerton

Members Absent: Anderson

Staff Present: None

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(26) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(27) Conference w/ Labor Negotiator(s) Hayes/Scott/Aslanian Regarding ETA/CSEA/ Unrepresented Employees

L. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

M. ADJOURNMENT

President Hayes adjourned the meeting at ___ p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held July 14, 2004, at 4:30 p.m. in the district boardroom.

(MINUTE WS6.23.04/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

SPECIAL WORKSHOP MEETING

June 9, 2004

4:30 P.M.

MINUTES

A. CALL TO ORDER OF SPECIAL SESSION

Hayes called the special meeting to order at 4:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no comment on closed session items and the meeting was moved to closed session.

C. 4:00 PM CLOSED SESSION (closed to the public)

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

The Board will consider and/or take action upon the following consent items:

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957:

( 1) Employment Evaluation: Superintendent

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee (no additional information required)

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 3) Conference with labor negotiator Scott/Aslanian regarding ETA, CSEA, and/or Unrepresented Employees

D. 4:30 PM RECONVENING OF SPECIAL SESSION

Hayes reconvened open session at 4:35 p.m.

E. REPORT OUT FROM CLOSED SESSION

Clerk Taplin announced the board discussed the public comments made at the June 2 regular board meeting and continues to support the assignment of counseling staff at Zane, Winship, and Eureka High School for the 2004-05 school year. Taplin also noted that listed items under closed session will be considered after conclusion of open session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. VISITOR COMMENTS

There were no visitor comments.

I. DISCUSSION - The Board is Asked to Receive

( 4) Budget Development and Scheduling

The board received “green bar” 03-04 and 04-05 revenue and expenditures. The board was advised to contact CBO Johnson if they required assistance in interpreting this document. The Board also received the original April 5, 2004 budget plan and the current status report of that budget plan. Each line item comparison was highlighted. See attached. The total of all adjustments resulted in a zero deficit. This does not include health and welfare or salary increases for certificated. Classified has settled with 04–05 health and welfare benefit levels. Guidance Technicians will be funded for next year. Grants will be closely scrutinized for acceptance due to upfront funding from general fund and slow repayment from the grant. Draft recommendations were received from consultant Eric Smith who was very complimentary of the business department records and actions.

Eureka City Schools Board of Education

SPECIAL MEETING MINUTES

June 9, 2004 - Page 2 Plan recommendations are as follows: (1) maintain special reserve at 3%; (2) apply special reserve >3% and close out revenue to fund guidance techs at revise; (3) continue to seek additional revenue to fund health and welfare increase for certificated, certificated management, and classified management; (4) evaluate additional adjustments after review by HCOE and include in revised budget; and (5) evaluate cash flow position.

The board agreed the June 16 budget meeting is not necessary and therefore cancelled. The budget will be revisited at the regular meeting on June 23 and adopted at the special June 30 meeting.

J. BOARD CORRESPONDENCE/COMMUNICATION/MAIL

None to report.

K. STAFF REPORTS

Dr. Scott and CBO Johnson met with City Manager Tyson and other city officials to discuss various items including the permanent closure of J Street.

New gym construction may start in summer of 2005.

CLOSED SESSION Continued from (closed to the public)

At 5:50 p.m. the board moved to closed session.

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

L. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

M. ADJOURNMENT

President Hayes adjourned the meeting at 6:40 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

(MINUTE WS6.9.04/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

June 2, 2004

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

Hayes called the regular meeting to order at 4:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Hayes moved the meeting to closed session.

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) 76030:

( 1) Employee Evaluation: Superintendent

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee - No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

Hayes reconvened the regular meeting at 7:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Nicklas

Members Absent : None

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Member Taplin reported no action was taken in closed session.

F. PLEDGE OF ALLEGIANCE TO THE FLAG – Winzler Children’s Center

Winzler director Debbie Brocco-Springer assisted four students with introductions and the flag salute.

Hayes announced she would leave the meeting for a period of time to attend her daughter’s concert. In her absence, Judy Anderson will lead the meeting.

G. BOARD RECOGNITION

( 4) Apple Pin Award

tMember Taplin presented the Apple Pin Award to Roger Lorenzetti.

tGeorgeanne Fulstone-Pucillo announced that Nancy Hunter was nominated and received the District 1 California Continuation Education Association Award. Ms. Hunter was presented the award.

( 5) Presentation of the Prudential Spirit of the Community Award for EHS Student Shamara Wyllie

EHS Associate Principal Bill Cannady and EHS Counselor Cherie Zygaczenko listed some of Shamara’s accomplishments with her main activity being the establishment of the EHS African-American Club. Cherie cited portions of Shamara’s application. Out of 20,000 students nation wide, Shamara was selected as one of the top 10 runners up for the 2004 Prudential Spirit of Community Award, a program honoring young people for outstanding acts of volunteerism. Shamara received her award.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 23, 2004 - Page 2

( 6) CSEA Member of the Year

The 2004 CSEA Member of the Year was awarded to Rosemary Kunkler for her contributions to the chapter and to the district.

( 7) Superintendent’s Challenge - Attendance

This item was moved to follow Visitor Comments. Sheldon Reber gave a brief review of the results of the Superintendent’s Challenge for improved attendance. Zoe Barnum, Humboldt Bay and TOPS met the challenge. Students who have had perfect attendance will be recognized with a certificate signed by the Board President.

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. STUDENT BOARD REPRESENTATIVES REPORT

Student Board Representative Ali Nicklas gave a brief report on activities at the elementary schools. Eureka High’s activities included Powder Puff, Give Youth a Hand, and Senior Prom. Nicklas noted all the students present to speak against the transfer of Colleen Thompson from Eureka High School to Winship Middle School. Nicklas gave her opinion against moving Ms. Thompson.

I. VISITOR COMMENTS

The following individuals spoke in opposition of the transfer of counseling employee Colleen Thompson from Eureka High School to Winship Middle School: LeeAnn Larson, Tina Strombeck, Bill McColley, Bernie Haroldson, and Trevor Reece.

Larry Michols spoke against the proposal of moving the agriculture classes from their current location to another location on the EHS campus. Superintendent Scott clarified the ag. program is not being moved; the ag. building will be modernized and shared with other vocational education buildings at the same location. The shared facilities should make the ag. program stronger. Terry Cook spoke against placing the ag. science in the main EHS building. Ag. teacher Jim Smith talked about his extended contract and compensation. He spoke against compensation being changed into a stipend. Mr. Smith distributed a list of ag. teacher tasks throughout the year and how they manage the student activities.

Ag. teacher Sandy Lovald spoke against the science class being relocated to the main building and how this would be difficult for the program.

President Hayes thanked the students for coming to the meeting and voicing their opinion.

The board adjourned for a brief recess. Hayes left the meeting at this time.

J. INFORMATION

( 8) Superintendent Report

No report.

( 9) Associate Superintendent Report

No report.

(10 ) Update on Bond Measures S & T Facility Construction

Report will be included under centralized kitchen

K. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Clarification was received on Items L (15),(16),&(17). These items are special inspections that will be required by particular construction projects and as required by DSA. Fullerton asked for prior information on the bids: If only one bid is received, why only one; if there are multiple bids, the information that leads to the decision made; and justification if a higher bid is chosen

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 2, 2004 - Page 3

over the lower bid. If the cost of the job goes over budget, the board must approve change orders. 3DI’s Dan Prideaux explained the details of the bids as requested by Fullerton. These contracts will be used throughout all projects. If saturation slows down construction, 3DI will look outside the area for contractors.

It was M/S by Pace/Taplin approve the following Consent Calendar items:

(11) Personnel Report #20

(12) Minutes of the Regular Meeting of May 19, 2004

(13) Application for School-Wide Title I Program – Grant Elementary

(14) Renew Agreement to Provide Food Services to the Glen Paul

Center

(15) Award of Bid - DSA Inspection

(16) Award of Bid – Special Inspection Service Contract Measure S (and Measure T as Required)

(17) Award of Bid – Special Inspection Service Contract Measure T (and Measure S as Required)

(18) Declaration of Equipment as Surplus and Authorization to Sell

(19) Accept Enhancing Education through Technology Competitive Grant

(20) Intent to Apply for CALPRO Adult Education Professional Development Center Grant – Eureka Adult School

(21) Authorization to Submit Title VII Indian Education Grant for 2004-05

Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

L. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(22) Resolution #03-04-055, Supporting Repeal of Penalties in Social Security

California Retired Teachers Association representative Judy Geppert gave a brief explanation of the legislation behind the Resolution.

It was M/S by Taplin/Pace to approve Resolution #03-04-055, Supporting Repeal of Penalties in Social Security. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

(23) High School Graduation Policy – High School Completion – A Three-Tier System

EHS teacher Ann Diehl explained this is the beginning of the first phase. Communication with the community will be a part of the initial planning. 8This will be incorporated into board policies.

It was M/S by Fullerton/Taplin to approve the High School Graduation Policy – High School Completion – A Three-Tier System. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

(24) Award of Bid – Centralized Kitchen

3DI’s Dan Prideaux explained this is the first major bond project construction to be approved by the governing board. All bids received are under the engineer’s estimate. The low bid received failed to fill out the bidder’s questionnaire. Failure to complete this questionnaire is taken seriously and voids the bid. Legal services were consulted prior to rejection of this bid. 3DI agreed to include a checklist with the bids. Three of the four bidders completed the questionnaire. The content of the bidder’s questionnaire was explained. The recommendation is to proceed with Mayan Construction as a fully responsive bid with Alternate #1 and #2. Fullerton received clarification on the Centralized Kitchen being funded by bond money and the cost benefits of a centralized kitchen as opposed to individual site kitchens. Information will be sent to Fullerton.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 2, 2004 - Page 4

It was M/S by Taplin/Pace to award the bid for the Centralized Kitchen to Mayan Construction in the amount of $1,347,755. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

(25) Short Term Positions – Painter Assistant/Summer Maintenance

It was M/S by Pace/Taplin to approve four short-term positions – Painter Assistant/Summer Maintenance. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Hayes. Motion carried.

M. DISCUSSION - The Board is Asked to Receive

(26) Textbook Adoption: Writing with a Purpose - EHS

(27) Textbook Adoption: The Practice of Statistics - EHS

EHS Co-principal Bob Steffen gave a brief review of the textbooks (26) & (27). These books will return on the consent calendar.

(28) Textbook Adoption: High Point – English Language Learners

Superintendent Scott presented the textbook on behalf of Jeanne Nicolds as a part of the ELL curriculum. This item will return on consent.

Hayes returned to the meeting.

(29) Supplemental Literature: Desert Solitaire - EHS

Ann Diehl, on behalf of the teachers who teach nature writing, presented the supplemental literature with a brief explanation of its content. This item will return on consent.

(30) Report on 2004 Summer School Programs

Kevin Sheffler principal for Elementary Summer School briefly reported the location will be Washington with breakfast and transportation provided. The schedule includes SDC, two language English development, four primary reading, three upper grade reading, and two upper grade math classes. Teachers have been hired along with a secretary. There are currently 235 students enrolled with an estimate of 280 maximum enrollment (does not include special education students; approximately 30.) Dates are June 28 through July 16. The length of summer school has been slowly dwindling from a lack of funding by the state.

Middle School summer school principal Debra Jones reported summer school is June 28 through July 23. The schedule includes reading and writing intervention depending on grade level, math in three groups, life and physical science, world and civil history. Jones has met with the principals and counselors of both middle schools. A great staff has been hired with 5-7 new graduate teachers. There are currently 255 students enrolled with a budget for 310. Last year there were 490 students.

High school summer school principal is Pat Faeth. All classes are mandated classes with no enrichment programs. The dates will be June 28 through July 23 . A written report will be provided the board.

(31) Report on Special Projects – EHS

Georgeanne Fulstone-Pucillo introduced Sue Murray in charge of the Workforce Investment activities through the Odyssey Grant. Murray explained this program contracts with the Youth Service Bureau for the out of school component and the special projects office for the in school component. The program eligibility was explained along with how the individual service plan works. Case manager Evan Ford and Ruth Johnson were introduced, and explained how they work at EHS, Zoe, and CIS with students. Display boards were included in the presentations.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 2, 2004 - Page 5

Jessica Bishop explained the Tapestry Community Challenge Grant is a pregnancy prevention grant with the lead agency HCOE. The activities for the students were shown on the display board. Kimberly Morgan coordinates the Humboldt Recycling Ambassador Program grant that asks school districts to reduce their waste. How this waste reduction program will work was explained. This is a pilot program to be expanded to other schools. Her other program is the recycling grant from the California Department of Conservation written by Robert Childs which funded the purchase of 66 new recycling bins. This has been a very successful program in reducing waste on campus. She suggested it would be very worthwhile to have the custodian staff involved in the recycling program for continuation of the program. Deena Faull coordinator for Project STEM and Service Learning, provided an explanation of these programs. Annie Rosen program manager for the CHOICE program, explained the non-punitive program for students that are expelled and/or suspended. Others with the group were introduced. The board was invited to the Career Fair.

(32) Budget Update

CBO Johnson explained the May revise was somewhat better than anticipated, but the district is still running a deficit. Johnson briefly reviewed the results of the Governor’s May revise. Workers comp was budget at 25% and may come in at 20%. At this point, budget development is literally counting body by body. Programs are being individually analyzed for fiscal status. The district is still deficited by $330,000. Johnson provided and reviewed with the board recommendations to reduce the deficit to a balanced budget . There will also be an early closing of this year’s books to help reduce this deficit. A meeting was scheduled for the 9th at 4:30 p.m. with an agenda item to discuss times for the 16th and 30th meeting. The June 23 meeting is a regular 4:30 meeting.

(33) Board Policy 3511.1(a) Integrated Waste Management

This policy reflects what is required with some of the recycling grants and current practices. This item will return on consent with a change to the AR page 97.

(34) New Job Description/Reclassification – Educational Liaison - Homeless Education Project

This reflects the current position that will be working with the director. The board felt the job should require a BS in social work with this level of salary. This item will return on consent.

(35) Board Representatives for Secondary Graduations

Eureka High School: John Fullerton/Joyce Hayes; Humboldt Bay High School: Fran Taplin; Zoe Barnum High School: Joyce Hayes; Zane Middle School: Lisa Pace; Winship Middle School: John Fullerton; Eureka Adult School: Judy Anderson.

N. BOARD CORRESPONDENCE/MAIL

It was confirmed that all members received a copy of Rob Bode’s letter.

O. COMMENTS/COMMUNICATION/REPORTS - BOARD MEMBERS

Pace: The Gean Olson award was done well by HCOE, and congratulations to the teachers nominated.

Pace attended the Spare Change presentation. There were a lot of changes made; it was tactfully done and a good show.

The jazz band celebration at Lincoln was great!

Fullerton: No comment.

Taplin: Taplin thanked everyone for their patience with her being gone for so long.

Anderson: No comment.

Hayes: Hayes thanked Anderson for filling in for her.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

June 2, 2004 - Page 6 Continued from Item A - CLOSED SESSION (closed to the public)

P. REPORT OUT FROM CLOSED SESSION

At 10:15, the board moved to close session.

Q. ADJOURNMENT

President Hayes adjourned the meeting at 10:30 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held June 23, 2004, at 4:30 p.m. in the district boardroom

(MINUTE6.2.04/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR WORKSHOP MEETING

May 19, 2004

4:30 P.M.

MINUTES

4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Fullerton(4:40)

Members Absent : Pace

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

EHS teacher Ann Diehl spoke about and distributed information on the proposal “High School Completion: A Three Tier System.” North Coast Employees Association and Rotary of Eureka were contacted with no response. The effort was made to contact the business community without success. It is important the business community understands what this alternative graduation means. If the policy were adopted, a communication plan should be in place.

John Fullerton arrived 4:40 p.m.

E. STAFF REPORTS

t Dr. Scott distributed the EHS STAR testing schedule for April/March 2004.

t Dr. Scott reported on the facility trip to Grants Pass and Salem, Oregon to view new school facilities.

t The Board received a copy of the 2003-04 school profile that included the percentage of Eureka High School seniors that will matriculate into 4 and 2-year colleges, technical institutes, and the military.

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Dr. Scott clarified that the resource teacher positions on the personnel report are funded exclusively with categorical money. It was M/S by Anderson/Taplin to approve the following Consent Calendar items:

( 1) Personnel Report #19

( 2) Minutes of the Regular Meeting of May 5, 2004

( 3) Intent to Apply for a Humboldt Sponsors Grant – Zane MS

( 4) Resolution #03-04-054, Reduction/Elimination of Classified Positions

( 5) Revised/Updated School Plans for Sites Participating in School-Based Coordinated Programs

( 6) Resolution #03-04-052 – California Day of the Teacher

( 7) Resolution #03-04-053 – Classified Employee Week

( 8) Revised Board Policy 6142.8(a), Comprehensive Health Education

Governing Board: ayes 4, noes 0, absent 1, Pace. Motion carried.

G. DISCUSSION - The Board is Asked to Receive

( 9) Curriculum and Instruction WorkshopEureka City Schools Board of Education

REGULAR MEETING MINUTES

May 19, 2004 - Page 2

a. Highly Qualified Teacher (HQT)

Associate Superintendent Aslanian and Resource Teacher Valerie Gardner explained the No Child Left Behind HQT requirements that all teachers assigned to teach core academic subjects must meet by the end of the 2005-06 school year. Sixth grade teachers have been classified elementary for HQT purposes. “New” to the profession on or after July 1, 2002 and “Not New” to the profession before July 1, 2002 requirements were explained. The district is working to qualify elementary first and then secondary.

b. English Language Learner

Resource Teacher Jeanne Nicolds explained when a child enters school, a form is completed that questions their level of English proficiency. If they indicate a first language other than English, it is required they be tested on their English fluency. The Language Census Report was distributed and explained. This year there are 23 home languages other than English. Specific instructional setting statistics were shown.

Assessment

Bob Munther shared data on the STAR 02/03 tests broken down by major ethnicity subgroups and percentage of student’s proficient or advanced. In addition, the number of major ethnicity groups taking the test was shown. The www.cde.ca.gov website provides all the results of the STAR.

c. Adoption Cycle for State Textbooks and Curriculum Guides

A new adoption cycle was distributed reflecting when the “state” adopts frameworks and textbook options. After state adoption, the districts go through their own selection process. Health is the next subject on the adoption cycle. The proposed health adoption materials are available for review at HCOE. 4The health curriculum adoption will be a good task for next year’s curriculum committee. The K-5 Adoption Guidelines, Policies, and Procedures will come back to the board in July/August to be adopted as AR.

d. Math

Resource teacher Valerie Gardner and high school math instructor Rebecca Twiss reported on the math activities in 2003-04. Bridging middle school and high school continues to be a challenge. Elementary is still trying to teach to math standards, but it is difficult with the large amount of work required in the small amount of time allowed. EHS has developed a number of options for Algebra I. In addition to the traditional one year Algebra I and CPM I offerings, a two year offering has been developed. This program is organized by semesters and is called Algebra a, b, c, and d. This allows students to repeat the semester where they are having problems without having to begin the class from the beginning. This does pose a scheduling challenge. High school placement of the middle school student is still a problem. Communication between middle school, high school, and parents is key. Consistency between what is taught by math teachers is also continuing to be discussed. Workshops are planned to train teachers in teaching the English Language Learner math and science.

e. English/Language Arts

Resource Teacher Pat Self and teacher/curriculum committee member Pam Gossard spoke about the Reading/Language Arts/ELD Leadership Team. Team members include representatives from the elementary and secondary schools and who also act as liaisons to their site.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 19, 2004 - Page 3

Each site has received a multiple criteria assessment and report card reference guide to be kept in the office. In K-8 the district is using all standards-based curriculum. One issue addressed is the volume of work required in the implementation of the reading, language arts and ELD adoption. The second year of an adoption is crucial and very productive in collaboration and communication. The committee has discussed spelling intervention. The high school is working hard to align their language arts curriculum with the standards. Assessment has been streamlined to reflect only testing that is required. Instructional practices are following the state framework. The “Making a Difference” (MAD) program assists in site intervention. Each site’s intervention was explained. Standards have been copied for posting in all classrooms. Grammar and legible handwriting are a concern of some parents and will be a future topic for the team. The high school is working hard to align their language arts curriculum with the standards.

f. General Trends/Priorities 2004-2005

Issues include too much to do in too little time; teaching is no longer fun. It was suggested freshmen be required to take a basic technology course; not all teenagers know how to use a computer. Essential skills and when they are needed should be identified.

Integrated classes seem to happen only if the teachers are interested. The strategic planning/WASC process drives small learning communities, villages, and acclaimed drop out intervention strategies at the site level.

H. BOARD CORRESPONDENCE

tPresident Hayes shared the lottery report with fellow board members.

tIt is not required that the June 2 board meeting begin at 6:00 p.m. The meeting will start at the regular time of 7:30 p.m. with closed session at 7:00.

I. PUBLIC COMMENT ON CLOSED SESSION ITEMS

At 7:05 p.m., the board moved to closed session.

There was no comment on closed session items.

J. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Fullerton

Members Absent: Pace

Staff Present: None

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(10) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

(11) Employee Evaluation: Superintendent

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(12) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

K. REPORT OUT FROM CLOSED SESSION

There was no action taken in closed session.

L. ADJOURNMENT

President Hayes adjourned the meeting at ___ p.m.

Respectfully submitted, James W. Scott, Ed.D. -

Secretary of the Board of Education Clerk of the Board Date

The next regular meeting will be held, 2004, at 7:30 p.m. in the district board room

(MINUTE WS/mt)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

May 5, 2004

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There were no public comments on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Hayes moved the meeting to closed session.

Members Present: Hayes, Anderson, Pace, Fullerton

Members Absent: Taplin

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

Discipline Agreements for (a) Student #03-04-019 and (b) Student #03-04-020

It was M/S by Pace/Anderson to approve the recommendation of the hearing panel on (a) Student #03-04-019 and (b) Student #03-04-020. Governing Board: ayes 4, noes 0, absent 1 Taplin. Motion carried.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Hayes at 7:30 p.m.

Members Present : Hayes, Anderson, Pace, Fullerton

Members Absent : Taplin, Nicklas

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Anderson reported that action was taken to approve discipline agreements on Student #03-04-019 and Student #03-04-020. No action was taken on Items 2 or 3.

F. PLEDGE OF ALLEGIANCE TO THE FLAG – Lafayette Elementary School

Principal Laurie Alexander introduced 5 students from Lafayette involved in the RAH (Reading at Home) program run by Peggy Kirkpatrick and Carol Skaggs. The students each explained the RAH reading program.

G. BOARD RECOGNITION

( 4) Apple Pin Awards

The following individuals were recognized by the board for their dedication to the students and staff of Eureka City Schools: Cathy Hensley, Ken Skaggs, Susan Ambers, Richard Rohweder, Roger Lorenzetti (postponed to June 2), Ben Labate, Tim McKeown, Jennifer Johnson and Ron Perry, Craig Allen, Ed Sullivan, and Gaye Gerdts.

( 5) EAST Recognized for their National Founder’s Award and Presentation

EHS EAST teachers Ron Perry and Jennifer Johnson gave the presentation that was designed and presented by students that resulted in receipt of the National Founder’s Award.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 5, 2003 - Page 2 The core of every EAST project is serving the community through solving real problems. On May 20 the EAST lab will hold their Annual North Coast EAST Showcase. Funding has been received to initiate this program at both Zane and Winship middle schools. Perry thanked Gaye Gerdts for all her help and administration for their support.

( 6) Winzler Children’s Center Recognized for their Award of Accreditation by the National Academy of Early Childhood Programs and Presentation

Program Manager Debbie Brocco-Springer introduced teacher Nancy Frey, her assistant Crystal Lundsferd, teacher Lisa Lachnicht, her assistant Arlene Mitchell, preschool monitor Kathleen Willis, teacher Marsha Willis, her assistant Jeannette Upton, and assistant Vicki Gerace. A special thanks was given to secretary Jacquee Hagans. Debbie Martinez from Lincoln after school program was also introduced. A brief presentation was given on the steps and criteria Winzler Children’s Center met to receive accreditation.

DAY OF THE TEACHER AND CLASSIFIED EMPLOYEES WEEK

Hayes read Resolution #03-04-052 declaring May 12, 2004, as California Day of the Teacher and Resolution #03-04-53 declaring May 17 through 21, 2004, as Classified Employees Week.

G. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

H. STUDENT BOARD REPRESENTATIVES REPORT

Absent.

I. VISITOR COMMENTS

None.

J. INFORMATION

( 7) Superintendent Report

t Superintendent Scott received an invitation to the employee longevity reception.

t On May 11, the superintendent, CBO, a couple members of the Citizen’s Oversight Committee, and 3DI’s Dan Prideaux will fly to Grants Pass and Salem, Oregon to view gymnasiums and campuses.

( 8) Associate Superintendent Report

t Aslanian reported on the logistics of the longevity reception that will be held Thursday, May 27, 2004, at the Wharfinger Building.

t Last Thursday Aslanian attended a mini conference called “Driving Change from the Top.” The conference focused on the rising needs of the Latino community in the area. This is the fastest growing ethnic group in the community. This is a population that is very interested in being involved in the community. Eureka City Schools Even Start hosted the program.

t Aslanian referred to a message from the editor in the “Times Standard” recognizing governing board members. Aslanian expressed staff’s appreciation for the board’s support and hard work.

( 9) Update on Bond Measures S & T Facility Construction

t3DI’s Dan Prideaux reminded the board of the web page that will be updated by the end of the week (www.3DI.com/eureka)

tThere is one contract award before the board, and by the end of the month there should be three bids before the board.

K. CONSENT CALENDAR - The Board is Asked to Receive/Approve

On item 22, page 48, it was clarified this is an activity area for the 6th grade students.

‹ Information will be provided the board as it becomes available.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 5, 2003 - Page 3 It was M/S by Pace/Anderson to approve the following Consent Calendar items:

(10) Personnel Report #18

(11) Minutes of the Special Meeting of March 29, 2004

(12) Minutes of the Special Meeting of March 31, 2004

(13) Minutes of the Special Meeting of April 7, 2004

(14) Minutes of the Regular Meeting of April 7, 2004

(15) Minutes of the Regular Meeting of April 21, 2004

(16) Ratification of Representatives to CIF/NCS Leagues

(17) Resolutions #03-04-033 through #03-04-050, Eureka City School

District Non-Reemployment of Temporary Certificated Employees

(18) Resolution #03-04-066, 20003-04/2004-05 Child Development Contract – FCAP3042 CCDF Capacity Project

(19) Resolution #03-04-067, 2004-05 Child Development Contract – FSCC-3033 CCDF School Age Resource

(20) Revised Board Policy 5144, Discipline

(21) Declaration of Equipment as Surplus and Authorization to Sell

(22) Accept Donation to Zane Middle School

(23) Accept Grant Funding to Eureka High School Music Program

(24) STRS +2 Retirement Incentive Benefit Program

(25) Reclassification Request – Lead Grounds Maintenance/Bus Driver

Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

L. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(26) Bloodborne Pathogens Exposure Control Plan for ECS

Dan Pires recalled ECS had a Plan adopted in 1994, but changes are required due to CAL OSHA. The revised plan will bring the district into compliance with the newly adopted CAL OSHA rules as of July 1. Each site will receive a copy of the plan. This has been shared with CSEA. All employees will receive training beginning in August/September of next year. The district is coordinating with the JPA to train all school employees at one time. All job descriptions are subject to OSHA and do not require changes.

It was M/S by Fullerton/Anderson to approve the Bloodborne Pathogens Exposure Control Plan for ECS. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

(27) Award of Bid – Winship Toilet Building

3DI’s Dan Prideaux explained the requirement for another bathroom at Winship and its incorporation into the bond projects. This can be done this summer and will be out of the way prior to campus enhancement. One responsive bid was receive, and the recommendation is to award the bid to Sequoia Construction for $171,200, (6% below the engineer’s estimate.) Bids were distributed to all local builders exchanges. This project is scheduled to begin the day after school closes and will be open and operational prior to school starting.

It was M/S by Anderson/Pace to Award the Bid for the Winship restroom project to Sequoia Construction for $171,200. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.Eureka City Schools Board of Education

REGULAR MEETING MINUTES

May 5, 2003 - Page 4 (28) Appointment of Citizens’ Oversight Committee Members for a Second Term

Requests have been received from each of the members asking to remain on the committee. Hayes stated that this speaks to how well staff has nurtured and brought along the committee. The committee is very excited about the projects. Staff is going to work with CASH to try to change the legislative language that requires such a quick turnover of committee members.

It was M/S by Fullerton/Pace to Appoint the Citizens’ Oversight Committee Members for a Second Term. Student Board Representatives: ayes 0, noes 0, absent 1; Governing Board: ayes 4, noes 0, absent 1, Taplin. Motion carried.

M. DISCUSSION - The Board is Asked to Receive

(29) Revised Board Policy 6142.8(a), Comprehensive Health Education

This item will return on consent at the next regular meeting.

N. BOARD CORRESPONDENCE/MAIL

None.

O. COMMENTS/COMMUNICATION/REPORTS - BOARD MEMBERS

Pace: No comment.

Fullerton: No comment.

Taplin: Absent.

Anderson: Anderson asked for a list of Nutrition Committee members and a follow up on the results of the meeting.

Hayes: Hayes gave a presentation to board members and superintendents on the Nutrition Policy.

A walkabout community meeting will be held on how to make our community more walkable. This meeting will focus on the Washington School area. Principal Paul Gossard will attend.

Jim Scott: tThe next workshop meeting is about curriculum; if the board has anything specific they would like to hear, let Scott know: master adoption calendar.

tThe budget calendar has changed due to the May revise. The board will receive the budget on June 2. Staff asked this meeting begin at 6:00 p.m. Past CBO Eric Smith will be at the district May 24 and 25.

Continued from Item A - CLOSED SESSION (closed to the public)

The Board did not continue Item A closed session.

P. REPORT OUT FROM CLOSED SESSION

Q. ADJOURNMENT

President Hayes adjourned the meeting at 9:18 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held May 19, 2004, at 4:30 p.m. in the district boardroom.

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR WORKSHOP MEETING

April 21, 2004

4:30 P.M.

MINUTES

4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG – Jefferson Elementary School

Principal Catalina Nocon introduced students Bryan Beltran, a 3d grade Tiger, and Elizabeth Cubias, a 5th grade Tiger. Principal Nocon and both students delivered their message in Spanish and translated each other’s in English. Both students introduced their teachers Ms. Chapin and Ms. Bailey.

C. ADJUSTMENTS TO THE AGENDA

Item E( 3) High School Graduation Policy – High School Completion – A Three-Tier System was tabled to a future meeting.

D. VISITOR COMMENTS

There were no visitor comments.

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve

With regard to Item (9), Anderson asked the legal name of the district be used consistently. Pace received the dates for summer school: elementary June 28 through July 16 and middle and high school June 28 through July 23.

It was M/S by Anderson/Pace to approve the following Consent Calendar items:

( 1) Personnel Report #17

( 2) New Course Adoption – Pre-Geometry – Eureka High School

( 3) High School Graduation Policy – High School Completion – A Three-Tier System

( 4) Community-Based English Tutoring (CBET) Program Application for FY 2004-05 Eureka Adult School

( 5) Intent to Apply for a Humboldt Area Foundation Grant – EHS

( 6) Intent to Apply for a California Wellness Foundation Grant – EHS

( 7) Accept Humboldt Sponsor Grants – Winzler Childrens’ Center and Eureka High School

( 8) Declaration of Equipment as Surplus and Authorization to Sell

( 9) Resolution #03-04-032, Quitclaim Deed

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

F. DISCUSSION - The Board is Asked to Receive

(10) First Reading of Board Policy 5144, Discipline

(a) Receive School Discipline Plans

Although discipline plans do not require board approval, it is a priority of the board for school safety. By coincidence, these come to the board on the anniversary of Columbine. In review of what the district has done since this tragedy, the school discipline plans reflect the safe environment being established by each site. It was mentioned that in some cases the elementary plans do not present good readability (page 71). With the elimination of certificated staff development days, it has been difficult to find time for classroom management skills training.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 21, 2004 - Page 2Classified training will occur through the newly developed professional growth academy. A central piece of the August leadership seminar was effective teaching, which includes classroom management. Lafayette’s Harassment Policy was worded very well and should be included in all plans. The board discussed the Committee for Alternative Placement (CAP) trends with CAP members Larry Nicoll, Rob Effa, and Kim Kellenberg. The discipline policy will return to the board under consent at the next regular meeting. ‹The Superintendent will require each site to include harassment language in their plans.

(11) Review of Strategic Planning Sessions 2003-04

(a) Review of District Strategies – 2004-05 Action Options

At the August and January Administrative Seminars, leadership stressed the need to adopt a streamlined strategic planning process so it remains vibrant and incorporates the changes that are occurring in education. Each school is in a very different place in the process. Schools are examined for their needs and the process adapted to those needs. No Child Left Behind has been infused in sessions so the information is not overwhelming. Motivational tools are used to pique interests. Items always covered include keeping the district plan in perspective. This year’s groups focused on curriculum. Every school has two plans; their strategic plan and LEAP (local education plan). LEAP is a form of strategic plan required by the state so that all schools in the state have a strategic plan. The questions asked in the LEAP are addressed in the strategic plan so this too does not become overwhelming. All plans also work on student attendance.

Commonalities of the plans include ways to attract students to the school and sell the value of the school; communication with all populations of the school; all facets of curriculum (enrichment, ways to integrate the other subject areas so they don’t get lost); and data analysis. There is an interest in adjusted day schedules for collaboration. Alternative Education covered a lot of remediation, attendance, and intervention programs.

This Friday Eureka High School will conduct their annual review. In addition to the strategic plan and LEAP, EHS must complete a WASC plan. This year, EHS will focus on the WASC plan since everything in their WASC is in their strategic plan. There are currently 32 people signed up for the session. The board was invited to attend.

Dr. Scott briefly reviewed the district strategies and their status.

(12) Public Information – Marketing Strategies

A marketing plan will help focus on particular issues within the district. The focus should be on parent constituents. Open House at a site with a real “dog and pony” show could open the door not only to parents with students at the site but prospective parents. Advertising should address the changing demographics. To flush out ideas, a strategic thinking session with a diverse population of the area has been considered. It was suggested the district hire an advertising agency to develop a campaign that focuses on what makes ECS different/better than “Brand X.” Each TV commercial would focus on a specific program like EAST, music, etc. Parents visiting campuses during the day while students are present has a very good impact. Students shadowing students for a day was suggested. ‹The board asked a marketing plan be developed for next year. Two board members will participate in the process.Eureka City Schools Board of Education

REGULAR MEETING MINUTES

April 21, 2004 - Page 3G. BOARD CORRESPONDENCE

¨Hayes distributed the Superintendent’s evaluation tool and timeline. By May 15, give the completed evaluation to Davis for collection and Anderson will compile the results.

¨Documents for CSBA’s Governance Training were provided the board. Booklets will be available at the training.

¨The board requested a thank you letter be sent to the Jazz Festival organization and Cox Cable for supporting the children’s festival.

H. STAFF REPORTS

None.

I. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There were no comments on closed session items.

At 6:37, the board moved to closed session.

J. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

(13) Consideration of Student Expulsion(s) (no additional information required)

(a) Discipline Agreements for Student #03-04-016 and Student #03-04-017

(b) Expulsion of Student #03-04-011, Student #03-04-012, and Student #03-04-013

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(14) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(15) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

K. REPORT OUT FROM CLOSED SESSION

Action was taken on Item J (13) to approve (a) Discipline Agreements for Student #03-04-016 and Student #03-04-017 and (b) Expulsion of Student #03-04-011, Student #03-04-012, and Student #03-04-013.

L. ADJOURNMENT

President Hayes adjourned the meeting at 7:47 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

The next regular meeting will be held May 5, 2004, at 7:30 p.m. in the district boardroom

(MINUTE WS/md)

Eureka City Schools Board of Education

REGULAR MEETING

and

Annual Meeting of the Eureka School District Financing Corporation

April 7, 2004

7:30 p.m.

3200 Walford Avenue, Eureka CA

MINUTES 7:30 p.m. (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR MEETING and Annual Meeting of the Eureka School District Financing Corporation

The regular meeting was called to order by Hayes at 7:30 p.m.

Members Present: Hayes, Anderson, Pace, Fullerton

Members Absent: Taplin

Staff Present: Scott, Aslanian, Le Roux

PLEDGE OF ALLEGIANCE TO THE FLAG

Hayes led the Pledge of Allegiance.

B. BOARD RECOGNITION

(1) Recognition of EAST Lab Founder s Award - Best in the West!

EAST Lab Founder s Award will be recognized at another meeting.

(2) ACSA California Adult Education Administrator of the Year - Kim Kellenberg

President Hayes presented Kim Kellenberg with a plaque for the ACSA State Administrator of the Year 2003-2004.

C. ADJUSTMENT TO THE AGENDA

Closed Session was moved to 7:12 p.m.

D. STUDENT BOARD REPRESENTATIVE(S) REPORT

Trevor Reece reported on student activities at Alice Birney, Lafayette, Jefferson, Washington, and Eureka High School clubs.

E. VISITOR COMMENTS

Lee Rosco-Bragg, Art Teacher, Zane Middle School, shared a newspaper article with the Board regarding an exhibit of 30,000 salmon (2,711 of these were created by Zane students). This exhibit, The 30,000 Salmon Project, will be on display in the Morris Graves Museum of Art Youth Gallery May 1 through June 7, 2004, opening reception during Arts Alive on May 1, 2004. Board members were given special invitations.

F. INFORMATION

(3) Superintendent s Report - The Board received an award for excellence in public health for work on the Eureka City Schools Nutrition Policy. Senator Mike Thompson was here and visited a few classes and the District Office. Principal For a Day was the best we ve ever experienced. LPA, Inc. will be here tomorrow to meet with 3D / I.

(4) Associate Superintendent s Report - Nine representatives from Nelson, New Zealand arrived in Eureka. Stephanie Jackson hosted this event. The New Zealand group are interested in expanding the pen-pal program and their school is very interested in the Exchange Student Program. Dr. Scott attended the reception / dinner at the Seagrill. The playground at Washington Elementary School is just about completed.

(5) Update of Bond Measures S & T Facility Construction - Dan Prideaux, 3D / I, distributed updated modernization information which is available on the web site. An award of bid for the restrooms at Winship Middle School will commence on May 5, 2004.

Eureka City Schools Board of Education

Regular Meeting Minutes - April 7, 2004

Page 2G. CONSENT CALENDAR - The Board is asked to Receive / Approve

It was M / S by Pace / Anderson to approve the following Consent Calendar items:

(6) Personnel Report #16

(7) Minutes of the Regular Meeting of March 17, 2004

(8) Minutes of the Special Meeting of March 23, 2004

(9) Minutes of the Special Meeting of March 24, 2004

(10) New Course for Adult Education - Foreign Language for the Workplace

(11) Eliminate Board Policy, Administrative Regulation, and Exhibit 3554, Other Food Sales

(12) Intent to Apply for the California Wellness Foundation - Marshall Family Resource Center

(13) Intent to Apply for a Humboldt Area Foundation Grant - Marshall Family Resource Center

(14) Resolution #03-04-031, Revised Date for Observance of Abraham Lincoln s Birth Date

(15) Annual Meeting of the Eureka School District Financing Corporation

(16) Declaration of Equipment as Surplus and Authorization to Sell

(17) Claim Against Eureka City Schools - Transportation

(18) Accept the 2003-04 Agricultural Vocational Education Incentive Grant

(19) Authorize Extension of Agreement with our Auditor for the 2004-05 Fiscal Year

Governing Board: Ayes: 4 , Noes: 0 , Absent: 1 . Motion carried.

H. DISCUSSION / ACTION - The Board is asked to Receive / Discuss / Approve

(20) Short-Term Position - Intermediate Clerk Typist, Adult Ed. - It was M / S by Anderson / Pace to approve the position of Intermediate Clerk Typist (Adult Education ) 4 hrs / day as short-term. Governing Board: Ayes: 4 , Noes: 0, Absent 1 , Motion carried.

(21) Eureka High School Bond Facility Project Plan - After lengthy analysis of a seismic engineering study our engineers, architects, project manager, consultants, and staff, Dr. Scott presented the Board with recommendations for the scope of projects at Eureka High School (attached). It was M / S by Anderson / Pace to accept the recommendation of staff for modernization phases at Eureka High School; Recommendations (Phase I) and Future / Phase II. Governing board: Ayes: 4 , Noes: 0 , Absent: 1 , Motion carried.

I. DISCUSSION - The Board is asked to Receive / Discuss

(22) New Course Adoption - Pre-Geometry - Eureka High School - Rebecca Twiss, Teacher, Eureka High School, reviewed this course with the Board. Pre-Geometry is an elective mathematics course designed to fill an anticipated one semester gap for students who complete Algebra D at the end of the Fall Semester. This course will complete the minimum two-year requirement for graduation, or may prepare students who wish to continue their math education the following year. The Board asked to have this item return on the Consent Calendar for the next Board meeting.

(23) High School Graduation Policy - High School Completion - A Three-Tier System - Heidi Moore, Counselor / Psychologist, Eureka High School, reviewed this High School Graduation Policy with the Board. The purpose of this High School Graduation Policy, Three Tier System is to provide the Board with options to recognize students who have completed high school. These options are intended to encourage completion of the high school experience, and to make available further educational, job training, and employment opportunities for students. A student who has made a good faith effort to meet the graduation requirements may be awarded a Certificate of Educational Achievement. The Board asked Heidi to continue this study by discussing the Certificate of Educational Achievement with employers. The information from these discussions will be shared with the Board at their second meeting in May (05/19/04).

Eureka City Schools Board of Education

Regular Board Minutes, April 7, 2004

Page 3 (24) School Accountability Report Cards (SARCs) - Sheldon Reber shared information on the SARCs. All Eureka City Schools SARCs have been completed and posted to the District s internet site.

(25) Planning for Employee Recognition for Years of Service Ceremony - Greg Aslanian shared updated information on the planning of the Employee Recognition for Years of Service Ceremony. This event will take place at the Warfinger Building on May 27, 2004, from 4:00 to 5:30 p.m. Board members were asked to serve.

J. BOARD CORRESPONDENCE / COMMUNICATION / MAIL

Hayes: Packets for Masters in Governance Class will be forthcoming from Mic. Joyce received a yearly request from CSBA asking for nominations for President or President Elect of CSBA.

Anderson: No comment.

Fullerton: The EAST Lab made a presentation at my Rotary as well as Mong students who did a skit on their background and how they came into this Country.

Pace: Received a packet of nutritional information from the Dairy Counsel. She will give this package to Wynona Nash, she can promote it.

K. COMMENT / COMMUNICATION / REPORT - Board Members

None

CLOSED SESSION WAS MOVED TO 7:12 P.M.

L.. PUBLIC COMMENT ON CLOSED SESSION ITEMS

None

M. CLOSED SESSION (closed to the public)

The Board will consider and / or take action upon the following consent items:

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957:

(26) Employee discipline, dismissal, release, accept the resignation of or otherwise affect the employment status of a public employee.

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

(27) Conference with labor negotiator Scott / Aslanian regarding ETA, CSEA, and/or Unrepresented Employees.

N. REPORT OUT FROM CLOSED SESSION

No action was taken.

O. ADJOURNMENT

President Hayes adjourned the meeting at 9:38 p.m.Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

SPECIAL WORKSHOP MEETING

April 7, 2004

6:00 p.m.

3200 Walford Avenue, Eureka, CA

MINUTES 6:00 p.m. (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR WORKSHOP MEETING

The regular meeting was called to order by Hayes at 6:00 p.m.

Members Present: Hayes, Anderson, Pace, Fullerton

Members Absent: Taplin

Staff Present: Scott, Johnson, Le Roux

B. PLEDGE OF ALLEGIANCE TO THE FLAG

President Hayes led the Pledge of Allegiance.

C. VISITOR COMMENTS

There were no visitor comments. .

D. DISCUSSION - The Board is asked to Receive / Discuss

(1) Budget Plan Development

The Budget Plan for 2004-2005 is being presented in the same format as last year.

- Projected 04/05 deficit: <$2,984,414>

- Potential personnel reductions in certificated total $1,458,132

- Potential personnel reductions in classified total $ 535,478

- Potential miscellaneous reductions $ 782,276

- Remaining deficit: <$ 423,528)

The Budget Plan was reviewed. Dr. Scott stated the remaining deficit is $423,528 but a realistic budget deficit is $600,000. This is a preliminary outline and the Board may ask staff to investigate any items requiring additional information. (See attached Budget Plan 2004-2005)

The following are potential savings:

Some improvement in P2 ADA.

Estimated 12% classified benefits / might be 5%.

Deferred maintenance at State level may freeze / addition of $188,000.

Federal Class Size Reduction 50% that we use for salary in 6th grade down $50,000.

Johnson negotiated an improved deal for Gigaman - $30,000 savings.

Possible income for leasing Worthington site - $30,000.

Middle School plan facilitators - $10,000.

Contract with HCOE for transportation service - $20,000.

Workers Compensation expected to increase 25% - may be less.

The Board is interested in the following items for future agendas:

* Charter Schools

* Marketing of our Schools

* The position of School and Community Relations (Fullerton)

Special Workshop Meeting

April 7, 2004

Page 2

E. ADJOURNMENT

President Hayes adjourned the meeting at 7:12 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

SPECIAL WORKSHOP MEETING

March 31, 2004

4:30 P.M.

MINUTES

4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF SPECIAL SESSION

The regular meeting was called to order by Hayes at 4:30 p.m.

Members Present : Hayes, Anderson, Pace, Fullerton

Members Absent : Taplin

Staff Present : Scott, Johnson, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. PUBLIC HEARING

( 1) One-time waiver from the State Board of Education allowing the district to award high school diplomas to otherwise qualified students in the Class of 2004 who lack only the completion of Algebra I

There was no public comment.

E. VISITOR COMMENTS

There were no visitor comments.

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Fullerton/Anderson approve the following Consent Calendar items:

2) One-Time Waiver for High (School Diplomas for the Class of 2004 Students Who Lack the Completion of Algebra I

Governing Board: ayes 4, noes 0, absent 1 Taplin. Motion carried.

G. DISCUSSION - The Board is Asked to Receive

( 3) 2004-05 Budget Development

The board received a “dot” matrix of public input from the three public budget sessions held on March 23 at Lincoln and Zane and March 24 at Eureka High School (attached). Staff budget information meetings have been held at each site, the district office, and corporation yard.

Scott summarized comments received by staff budget meetings: health and welfare benefits co-pay, freezing salaries including step and column, utility bills and savings, sharing resources with other entities to share costs, develop a foundation for supply lines into the classroom (this is in the process), consolidate campuses, sell Parcel C (district office) and move the district office (estimates have been done for property value and 3DI has estimated costs to renovate a school into a district office), attend school 4 days a week, inter-district transfer policy, the cost of universal breakfast, capture lost ADA, cut athletics, fee-based transportation (there is a fear students would not come to school), expand programs to save the district money (alternative programs so ADA increases), incentives for early retirement, class-size reduction, charging more for facilities, fee-based after school programs, cut as far away from the classroom as possible, cut library techs/keep lit/math techs, days without pay, do not provide lunches for strategic planning. Staff development throughout the grade levels has already been cut by 75%.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 31, 2004 - Page 2 Board comments included leasing Worthington rather than selling the property. It would be proactive to consider turning an elementary school into a charter school rather than closing a campus. This may capture some lost ADA. With the current trend in enrollment decline, when developing the 05-06 budget the board will have to consider the district’s scope of services. Alternative health insurance plans were suggested. Some districts put the benefit allotment on the salary schedule and do not offer health insurance. ‹ Some policies that should come back for review are inter-district transfer policy and facility-use fees. Personnel is one of the only areas on the list that would have a big impact on the budget (negotiable). If we continue to freeze positions, the main departments impacted are maintenance and operations and some secretarial. Transportation for sports events ($30,000) and charging out total cost will be discussed. NJROTC will continue to be reviewed. Advertising specific programs should be considered. Reber is working with EHS to develop a marketing plan that will address specific qualities of the high school. The Special Projects department has basically eliminated its encroachment on the general fund. Restructuring alternative education will be considered. Targeted FTE (full time employee) reductions were distributed to the board. These reductions equal 21.5 FTE or $1,250,616. These will be accomplished by temporary employee layoffs, leaves, retirements, and resignations. At the next budget meeting the board will receive a budget plan that comes very close to balancing the budget, and in some ways will reflect the input received by the board. Ken Skaggs suggested putting the “dot” matrix on the website.

H. PUBLIC COMMENT ON CLOSED SESSION ITEMS

The board did not move to closed session.

I. CLOSED SESSION (closed to the public)

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 4) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 5) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

J. REPORT OUT FROM CLOSED SESSION

K. ADJOURNMENT

President Hayes adjourned the meeting at 5:55 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education CLERK OF THE BOARD DATE

(MINUTE WS/md)

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

SPECIAL WORKSHOP MEETING

March 29, 2004

4:00 P.M.

MINUTES

4:00 PM (an audio recording is made of open session)

A. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Hayes at 4:00 p.m.

Members Present : Hayes, Anderson, Taplin, Pace

Members Absent : Fullerton

Staff Present : Scott, Johnson, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

There were no visitor comments.

E. DISCUSSION - The Board is Asked to Receive

( 1) Eureka High School Facility’s Master Plan, Bond Projects, and Seismic Study

Superintendent Scott introduced Mark Epstein, bond financial advisor; Dan Santo, leading authority with legislature and funding in the state; Pat Vujovich, seismic architect; Carrick Boshart, and Steve Newson of LPA; and Dan Prideaux and Barbie Warren of 3DI.

The seismic issues on the main building at Eureka High School have been a big concern with regard to how to proceed with bond construction money for the site. A seismic report was done in the late 90’s, but a thorough, updated study was needed in order to understand the scope of funding required for hardship applications. It was found retrofitting the main building would be extensive and very expensive. The board received a detailed report on revenue, including hardship funding, for the high school main building ($30,521,604.) Retrofitting to current FEMA 310 levels was explained and compared to the 1961 Field Act requirements for retrofitting. LPA distributed a project budget analysis for the gym and main building. LPA’s Jim Kissel arrived and was introduced. If the cost to repair exceeds the cost to rebuild, the state requires new construction. The cost to bring the main building up to FEMA 310 levels would be equal to or somewhat exceeds new construction. The district is on schedule with selling bonds to allow funding of the scope of work when it is put to bid.

Superintendent Scott distributed the Facility Recommendations for Eureka High School. The recommendation is to retrofit the main building to the 1961 Field Act requirements. At this level, the retrofitting provides for safe exiting from the building in a seismic event (see attached for recommendations.) Replacement of the J. Willard Gymnasium would not include the pool. The new gym will be built on the parking lot in front of the exiting gym. Phase II of the Plan includes an aquatic center where the tennis courts are located. The tennis courts would be moved to the “pit.” Phase II also includes replacing the main building with new construction. Concern was expressed that down the road Phase II would not be completed. Phase I will result in finished projects. Phase II will require additional funding perhaps in the form of another bond, and that would be the decision of the community. This Plan will return to the board for action on April 7. Hayes thanked the group for attending the meeting.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 29, 2004 - Page 2 F. ADJOURNMENT

President Hayes adjourned the meeting at 6:50 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

(MINUTE WS/md)

Eureka City Schools Board of Education

SPECIAL BUDGET WORKSHOPS

March 24, 2004

7:00 p.m. Eureka High School, 1915 J Street, Eureka

MINUTES

A. CALL TO ORDER OF SPECIAL SESSION

The special budget workshop was called to order by President Hayes at 7:00 p.m.

Members Present: Hayes, Taplin, Pace

Members Absent: Fullerton, Anderson

Staff Present: Scott, Johnson, Reber, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge of Allegiance was led by Member Taplin.

C. ADJUSTMENT TO THE AGENDA

There were no adjustments to the agenda

D. VISITOR COMMENTS

There were no visitor comments.

E. DISCUSSION

(1) Public Discussion on 2004-05 Budget Development

President Hayes welcomed everyone and explained the process the board has taken to open budget planning meetings to the pubic. The board is interested in receiving input on what the community feels are priority programs while the district considers reductions to a budget that is $2.9 million in deficit. Two workshops have already been held on the previous night at Lincoln Elementary and Zane Middle School.

Superintendent Scott gave a PowerPoint presentation on the history of Eureka City Schools' budget development in 2000-01, 2001-02, 2002-03, and 2003-04.

The public was asked to consider four top priority items each on lists for elementary, middle and high schools and three top priority items on a district list. Items not listed were included on index cards or placed on the chart. This information as well as information from scheduled staff meetings will be compiled and evaluated. Another meeting will be held for input on March 31, 2004, at 4:30 p.m., at the district office boardroom, 3200 Walford Avenue, Eureka. This meeting will include a draft budget. Regular meetings will include budget discussion through April and May, with the final budget adoption in June.

F. ADJOURMENT

President Hayes adjourned the meeting at approximately 8:15 p.m.

Respectfully submitted, James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

/md

Eureka City Schools Board of Education

SPECIAL BUDGET WORKSHOPS

March 23, 2004

5:30 p.m. Lincoln Elementary School, 216 W Harris Street, Eureka

7:30 p.m. Zane Middle School, 2155 S Street, Eureka

MINUTES

A. CALL TO ORDER OF SPECIAL SESSION

The special budget workshops were called to order by President Hayes at 5:30 p.m. (Lincoln Elementary School) and 7:30 p.m. (Zane Middle School).

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Staff Present: Scott, Johnson, Reber, Le Roux

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge of Allegiance was led by President Hayes at both sites.

C. ADJUSTMENT TO THE AGENDA

There were no adjustments to the agenda

D. VISITOR COMMENTS

There were no visitor comments.

E. DISCUSSION

(1) Public Discussion on 2004-05 Budget Development

President Hayes welcomed everyone. She said this is the first of three Special Budget Workshops. The second one will be held in the Zane Library at 7:30 p.m. this evening and the third meeting in the Eureka High School Library at 7:00 p.m. on March 24, 2004. She expressed how important it was to hear from the public and allow the public to show us what is important to them for Eureka City Schools.

Superintendent Scott made a power point presentation to the community on Eureka City Schools 2004-05 Budget Development. This presentation consisted of the following: 2000-01, 2001-02, 2002-03, and 2003-04 Budget History, Declining Enrollment 2000-04, Rising Health Costs 2000-04, 2003-04 Notes of Interest, 2004-05 Budget Assumptions, and 2004-05 Budget History.

Following the presentation, members of the audience were given colored dots and asked to place them on a posted list of programs next to those items they valued the most. This information as well as information from scheduled staff meetings will be evaluated.

President Hayes invited the public to a Board Budget Workshop on March 31, 2004 at 4:30 p.m. in the District Office Board Room, 3200 Walford Avenue, Eureka. A draft budget will be provided to the Board at this meeting.

F. ADJOURMENT

President Hayes adjourned the meeting in the Lincoln cafeteria at 7:00 p.m. and the meeting in the Zane library at 8:50 p.m.

Respectfully submitted, James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

/slEureka City Schools Board of Education

SPECIAL BUDGET WORKSHOPS

March 23, 2004

7:00 p.m. Eureka High School, 1915 J Street, Eureka

MINUTES

A. CALL TO ORDER OF SPECIAL SESSION

The special budget workshop was called to order by President Hayes at 7:00 p.m.

Members Present: Hayes, Taplin, Pace

Members Absent: Fullerton, Anderson

Staff Present: Scott, Johnson, Reber, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge of Allegiance was led by Member Taplin.

C. ADJUSTMENT TO THE AGENDA

There were no adjustments to the agenda

D. VISITOR COMMENTS

There were no visitor comments.

E. DISCUSSION

(1) Public Discussion on 2004-05 Budget Development

Superintendent Scott gave a PowerPoint presentation on the history of Eureka City Schools' budget development in 2000-01, 2001-02, 2002-03, and 2003-04.

F. ADJOURMENT

President Hayes adjourned the meeting at approximately 8:15 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

/md

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR WORKSHOP MEETING

March 17, 2004

4:30 P.M.

MINUTES

4:30 PM (an audio recording is made of open session)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : None

Staff Present : Scott, Aslanian, Davis

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. PUBLIC COMMENT

Proposed Amendments to the Contract between Eureka City School District and Eureka Teachers Association/CTA/NEA

No comment was received from the public.

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

Lynn McKenna addressed the board representing the Jazz Festival. Ms. McKenna listed the children’s’ concert schedule during the festival. Everyone was invited to attend the youth programs.

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve

Items 10 and 11 were moved to discussion/action for more information.

It was M/S by Pace/Taplin to approve the following Consent Calendar items:

( 1) Personnel Report #15

( 2) Minutes of the Regular Meeting of March 3, 2004

( 3) Resolution #03-04-030, Declaring April Public Schools Month

( 4) November BP Update

(a) BP/AR 5142 Safety

(d) BP/AR 6171 Title 1 Programs

( 5) Acceptance of Proposed Contract Changes between the Eureka City School District and Eureka Teachers Association/CTA/NEA

( 6) Intent to Apply for Cal Safe Reauthorization Funding

( 7) Declaration of Equipment as Surplus and Authorization to Sell

( 8) Claim Against Eureka City Schools – Eureka Adult School

( 9) Accept the Environmental Ambassadors Program Grant

Governing Board: ayes 5, noes 0, absent 0. Motion carried.

F. DISCUSSION/ACTION – The Board is asked to discuss/act

(10) Intent to Apply for a Learn and Serve America Grant

Georgeanne Fulstone Pucillo clarified the grant and how it relates to the Volunteer Center of the Redwoods. Students will research what is needed for the senior/handicap community in the way of earthquake preparedness. Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 17, 2003 - Page 2 (11) Intent to Apply for an Odyssey Youth Development Program Grant

The CCC and WIA program’s participation was explained.

It was M/S by Anderson/Taplin to approve the Intent to Apply for the Learn and Serve American Grant and the Odyssey Youth Development Program grant. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(12) Accept and Certify the Second Interim Financial Report

CBO Johnson recommended a positive certification with the assurance the district would meet their budgetary obligations for the 2004-05 year. Information from Sacramento does not affect the current budget; it will impact the projected years. The projected number for P2 is 4,635. Superintendent Scott explained the HCOE’s concern with assumptions, and therefore they are requesting very detailed information. The district has the staffing flexibility to reduce certificated staff by 21 FTE without sending out reduction in force (RIF) notices. The board has adopted a process to develop a reduction plan, but is in the beginning stages of this process. No official notice was received by HCOE stating they would qualify the district if RIF notices were not implemented.

It was M/S by Taplin/Pace to accept and certify the Second Interim Financial Report with a positive certification. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(13) Scheduling of Special Governing Board Meeting Regarding Eureka High School Facilities

Scott explained all the information regarding the seismic needs, the estimated cost for upgrading given levels of retrofit, and weighing this against the available dollars for bond construction at EHS. Architects, financial advisors, seismic architects, and 3DI will be present for this meeting. Scott will meet with EHS staff the following day with public meetings to follow. The seismic report will be delivered to the board in advance of the meeting.

It was M/S by Taplin/Pace to approve a special board meeting on March 29, 2004, at 4:00 p.m. for a Eureka High School facilities meeting. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

G. DISCUSSION - The Board is Asked to Receive

(14) Report on Health and Human Development/Drug Education

Asst. Superintendent Munther introduced Wynona Nash, Growth and Development and Drug Education “Too Good for Drugs” resource teacher. Nash explained why “Too Good for Drugs” was the program of choice. The program entails setting goals, decision making, bonding with others, identifying and managing emotions, and effective communication. With regard to Growth and Development, there are parent nights before the presentation to students. There has been positive feedback from students and parents on the program. Nutrition is an important component that should be added to the program.

(15) Revenue and Expenditure Budget Discussion for 2004-05

Dr. Scott reviewed budget history from 2000-01 through present. This information is attached and made a part of these minutes.

(16) Mid-Year Review of Superintendent’s Goals

The board received a progress report on the status of the Superintendent’s goals. This document is available upon request from the Superintendent’s office.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 17, 2003 - Page 3 I. BOARD CORRESPONDENCE/COMMUNICATION/MAIL

‰Liaison school board members will be invited to attend the staff budget meetings. The board received a list of scheduled meetings. The board’s role is to be present.

‰John Fullerton commented the parent orientation night at EHS was very good and informative.

STAFF REPORTS

‰2003 Academic Performance Index Results

Bob Munther provided the board with the API similar school rankings in a 3-year comparison and gave a brief report on the results.

J. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no closed session.

K. CLOSED SESSION (closed to the public)

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(17) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(18) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees and the 2+2 Early Retirement Option, CSEA, and/or

Unrepresented Employees

L. REPORT OUT FROM CLOSED SESSION

M. ADJOURNMENT

President Hayes adjourned the meeting at 7:04 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

3200 Walford Avenue, Eureka, CA

REGULAR MEETING

March 3, 2004

7:30 P.M.

MINUTES

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 7:00 p.m.

B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

There was no public comment on closed session items.

C. 7:00 p.m. CLOSED SESSION ONLY (closed to the public)

President Hayes moved the meeting to closed session.

Members Present: Hayes, Anderson, Taplin, Pace

Members Absent: Fullerton

Staff Present: Scott, Aslanian, Davis

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

(a) Discipline Agreement for Student #03-04-008

(b) Discipline Agreement for Student #03-04-009

It was M/S by Anderson/Pace to approve the recommendation of the hearing panel on Students #03-04-008, #03-04-009, and #03-04-010. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Employee discipline, dismissal, release, accept the resignation of, or otherwise affect the employment status of a public employee

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 3) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Unrepresented Employees

7:30 p.m. (an audio recording is made of open session)

D. RECONVENING OF OPEN SESSION

The regular meeting was reconvened by Hayes at 7:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Nicklas

Members Absent : Fullerton

Staff Present : Scott, Aslanian, Davis

E. REPORT OUT FROM CLOSED SESSION

Clerk Taplin reported action was taken in closed session on Item C(1) (a), (b), and (c) to approve discipline agreements for Students #03-04-008, -009, and –010. There was no action on Items 2 and 3.

F. PLEDGE OF ALLEGIANCE TO THE FLAG – Lincoln Elementary School

Principal Nicol introduced two 5th grade students who were chosen to present because of their academic excellence, overall contribution to the classroom, and serving as role models at the school. Caitlin Micko and Pa Houa Vang led the Pledge and shared what they enjoy about Lincoln Elementary School.

G. ADJUSTMENTS TO THE AGENDA

Item (10) Intent to Apply for the National School Fitness Foundation’s L.I.F.T. (Leadership in Fitness Training) America Program, was tabled to the next regular meeting.

Item (24) 2004 CSBA Delegate Assembly Election Ballot was moved to discussion/action.

Eureka City Schools Board of Education

REGULAR MEETING MINUTES

March 3, 2004 - Page 2

H. STUDENT BOARD REPRESENTATIVES REPORT

Student Board Representative Nicklas reported on events happening at Grant, Alice Birney, and Washington elementary schools and EHS.

I. VISITOR COMMENTS

There were no visitor comments.

J. INFORMATION

( 4) Superintendent Report

‰The success of Proposition 55, the school facilities bond, by 57,000 votes is very good news for the district. Sheldon Reber and Joyce Hayes were thanked for their work on the local Proposition 55 Committee.

‰Today Scott met again with a group of educators and community members to discuss developing the Industrial Arts building into a true state-of-the-art technology center. A tentative timeline was distributed. The potential for this project is considerable. This will come to the board in May or June for support.

‰Last week Scott attended a summit in Sacramento with LPA, 3DI, Mark Epstein, Dan Santo, and Buehler and Buehler (seismic engineers) regarding the EHS seismic report. Information will come to the board in the near future.

‰ At this Friday’s Superintendent’s Advisory meeting, Catalina Nocon will demonstrate the use of smart technology in the classroom. Board members were invited to attend.

( 5) Associate Superintendent Report

‰ This summer, EHS’s Monica Rivera will escort fifteen teachers to Guatemala for a Spanish emersion program. Also, more and more teachers are enrolling in the front-line Spanish class at Adult Education.

‰Progress is being made toward the NCLB’s mandate for Highly Qualified Teachers and classified employee requirements. Classified must have an AA degree or pass a rigorous test. HCOE is setting up a practice test that will be graded on the spot so employees can see where they need to concentrate. Aslanian will attend a workshop in Ukiah on March 16 regarding Highly Qualified Teachers.

( 6) Update on Bond Measures S & T Facility Construction

‰ The ADA transition plan site work will be completed by March 18. These plans will then be reviewed and submitted to DSA.

‰ 50-75% of design development has

School Board Minutes 2003-04 school year

School Board Minutes
2003-04 school year