School Board Minutes
2001-2002 school year

Eureka City Schools Board of Education

REGULAR WORKSHOP MEETING

June 26, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

4:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was led by Student Board Representative Cole Machado

C. BOARD RECOGNITION

( 1) Classified Employee of the Year

CSEA representative Mary Jane Edge introduced 2001-02 Classified Employee of the Year custodian Ed Sullivan. Hayes expressed the Board’s appreciation for all of Mr. Sullivan’s fine work for ECS.

( 2) Apple Pin Award

The Board expressed their appreciation for Student Board Representative Machado’s commitment to the position and awarded him an Apple Pin.

D. ADJUSTMENTS TO THE AGENDA

Consent items G26 and 27 were moved to discussion/action.

E. VISITOR COMMENTS

There were no visitor comments.

F. PUBLIC HEARING

( 3) Eureka City Schools 2002-2003 Budget

The public hearing was opened to the public for comments on the proposed budget. There were no comments, and the hearing was closed.

G. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Taplin/Anderson to approve the Consent Calendar items with the following changes: Anderson asked that under Item G(5), Minutes of May 15, Page 6, change "AP to honors". Anderson clarified this is not what is currently happening but what is going to happen. Strike the last sentence "they are not ability grouped."

In response to a question on Item G14, the $185,000 is not in the budget, but will be reflected in the deferred maintenance account.

( 4) Personnel Report #19

( 5) Minutes of the Regular Meeting of May 15, 2002

( 6) Minutes of the Special Meeting of May 22, 2002

( 7) New Course Adoption – "HealthPath Senior Seminar/Senior Internship" – Eureka High School

( 8) Changes to Board Policies 6159, 6162.5, 6164.4, Special Education

( 9) Disposal of Damaged and/or Obsolete Text/Library Books

(10) Resolution #01-02-070, Support of Adoption of 2002-03 State Budget by June 30, 2002

(11) Resolution #01-02-071, Local Agreement for Child Development Services - #FCTR-029

(12) Resolution #01-02-072, Local Agreement for Child Development Services - #GCTR

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ECS BOARD OF EDUCATION MEETING MINUTES – June 26, 2002

Page 2 G. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(13) Resolution #01-02-073 - Authorizing Submittal of an Application to the California

Integrated Waste Management Board for the 2002-2003 Playground Cover Grant

Program – Grant Elementary

(14) Accept the Federal Renovation and Repair Program (FRP) Grant for Eureka City Schools

(15) Claim Against Eureka City Schools – Eureka Adult School

(16) Declaration of Equipment as Surplus and Authorization to Sell

(17) Accept Donation to Eureka City Schools – Grant Elementary School

(18) Accept the Mel and Grace McLean Foundation Grant – Jefferson Elementary School

(19) Accept Augmentation Funds for Cal-Serve Regional Service Learning Outreach Grant

(20) Approve Capital Threshold and Compliance with GASB 34

(21) Approve Memorandum of Understanding between Humboldt County Department of Health

and Human Services, Social Services Branch and the Eureka Adult School

(22) Resolution #01-02-069, Elimination/Reduction of Classified Employees

(23) Authorization to Submit Title VII Indian Education Grant for 2002-2003

(24) Authorization to Continue Participation in Categorical Programs

(25) Intent to Apply for a Grant from the California Endowment – EHS

(28) Resolution #01-02-0075 Non-Reemployment of Probationary Certificated Employee

Student Board Representative ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

H. DISCUSSION/ACTION – The Board is asked to discuss/act

(26) Resolution #01-02-076 Prescribing the Terms of Sale of Bonds of Eureka Unified School District School Facilities Improvement District No. 1

(27) Resolution #01-02-077 Prescribing the Terms of Sale of Bonds of Eureka Unified School District

Bond Counsel John Hartenstein was present. Corrected resolutions were provided the Board that included an indemnification clause for the district’s protection and alternative financing language removed per the Humboldt County Tax Collector. The anticipated closing date for this transaction is August 7.

It was M/S by Fullerton/Taplin to adopt Resolution #01-02-076 Prescribing the Terms of Sale of Bonds of Eureka Unified School District School Facilities Improvement District No. 1 and Resolution #01-02-077 Prescribing the Terms of Sale of Bonds of Eureka Unified School District Student Board Representative ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(29) Adoption of the Eureka City Schools 2002-2003 Budget

CBO Johnson recalled the thorough review of the budget at the special meeting on June 19.

Staff will continue to analyze the budget for reductions. This budget will be an on-going study and will continue to be updated.

It was M/S by Taplin/Anderson to adopt the Eureka City Schools 2002-2003 Budget. Student Board Representative ayes 1. Governing Board: ayes 4, noes 1 Fullerton, absent 0. Motion carried.

(30) District Technology Plan

President Hayes commended Michelle Hutchins for all the work she invested in the Technology Plan. The State of California requires districts adopt a 5-year technology plan.

ECS BOARD OF EDUCATION MEETING MINUTES - June 26, 2001

Page 3 Highlights of the Plan included the tables on the schools’ use of technology, future adoption of Technology Standards, technology graduation requirements for students graduating in 2007 and beyond, developing competency standards throughout the district, developing a unified method to evaluate all staff technology skills, and increase communication with parents through technology. The Technology Advisory Committee will continue to provide reports to the Board. The Plan will be distributed to all principals and is on the district community/ website. FThe Board asked that information come back on how many parents are being reached by the district’s technology and to hear teachers’ response to the plan.

It was M/S by Pace/Taplin to approve the Eureka City Schools 5-Year Technology Plan. Student Board Representative ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(31) Resolution #01-02-038, In the Matter of Support of the American

Lung Association Not to Accept Financial Contributions from Tobacco Organizations

It was M/S by Fullerton/Taplin to approve the Resolution #01-02-038, In the Matter of Support

of the American Lung Association Not to Accept Financial Contributions from Tobacco Organizations. Student Board Representative ayes 1. Governing Board: ayes 3; noes 2; Hayes, Pace; absent 0. Motion carried.

I. DISCUSSION - The Board is asked to Receive

(32) Textbook Adoption – Understanding the Mass Media - EHS

(33) Textbook Adoption – Video: Communication and Production - EHS

Dr. Scott informed the Board these courses have been adopted, and the Curriculum Committee has received a report on the material. Concern was expressed about media and teacher bias. These items will return under consent at the next meeting.

(34) Supplemental Literature – The Jungle - EHS

Concern was expressed with remarks made by teachers on this text. This item was removed from the agenda and will be presented when staff is available to represent the literature.

(35) Special Projects School-to-Career Report

Representing Special Projects Marge Crichton and Kate Martin briefly reported on the STEM (Success Through Educational Mentoring) and School-to-Career programs and how they have connected students to their school and community. The Board received the School-to-Career Eureka Education Council June 2002 report. Some of the accomplishments of the School-to-Career Program were highlighted. Since it is at the end of its funding, the Work Force Investment Act will take over the School-to-Career Program. STEM is also at the end of a 3-_ year funding cycle, and they have applied for "phase out funding."

(36) School Accountability Report Cards (SARC)

PRO Sheldon Reber reported the SARC was created by California legislature in 1988 to provide a guide to parents of school-age children. New legislation has been adopted that mandates all data be standardized for all schools in California. This is the first year the state has posted their data on line, and currently, 90% of schools in California have posted their SARCs on line. The California Department of Education has links to county offices, which have links to their districts' web sites where the SARCs are located. All schools have noticed parents in newsletters that hardcopies of SARCs are available upon requests. The Board suggested listing the work that represents this year’s tactics. President Hayes thanked Reber for all his work, including the web page he has developed and keeps updated. It is a wonderful marketing tool for the community.

ECS BOARD OF EDUCATION MEETING MINUTES - June 26, 2001

Page 4 J. BOARD CORRESPONDENCE/MAIL

Anderson: Anderson thanked President Hayes for all the work she has done this year. The Board has encountered many new things this year, and Hayes put in many extra hours as board president.

Hayes: Hayes reminded the Board of the special meeting on July 17 at 1:00 p.m. for board organization. If there are any concepts that need to be looked at earlier, please get them to the Superintendent’s office by July 8.

K. RECESS

6:05 p.m.

L. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

With respect to every item of business discussed in closed session pursuant to E.C. Sec. 48918(c) or 76030:

(37) Consideration of student expulsion(s) (no additional information required)

(a) Student #01-02-016 (b) Student #01-02-017

The Board voted unanimously to approve staff’s recommendation on Students #01-02-016 & -017. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(38) Public Employee Discipline/Dismissal/Release

No Action taken.

(39) Employee Evaluation - Superintendent

No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(40) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

M. ADJOURNMENT

President Hayes adjourned the meeting at 7:34 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held July 17, 2002, in the district boardroom.

Eureka City Schools Board of Education

REGULAR MEETING

June 5, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

CLOSED SESSION (closed to the public)

A. 7:00 p.m. Call to order and move to closed session

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

The regular meeting was called to order by Hayes at 7:00 p.m. and moved to closed session.

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

(a) Student #01-02-014 (b) Student #01-02-015, Discipline Agreement

Board action was taken at the conclusion of regular session.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Public Employee Discipline/Dismissal/Release - No action taken.

( 3) Employee Evaluation – Superintendent – No action taken.

( 4) Public Employee Appointment – No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 5) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

7:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

B. RECONVENING OF REGULAR SESSION

The regular meeting was reconvened by Hayes at 7:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado, Kromer

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

C. PLEDGE OF ALLEGIANCE TO THE FLAG – Zane Middle School

Students representing Zane Middle School led the Pledge and gave a brief report on their school.

D. ADJUSTMENTS TO THE AGENDA

President Hayes asked that H(15) be moved from Consent to Discussion/Action.

E. STUDENT BOARD REPRESENTATIVES REPORT

SBR Bridget Kromer reported on end of year activities at Eureka High School. SBR Cole Machado reported on activities at Lincoln, Lafayette, Washington, Alice Birney, Grant, Zane, Winship, and ZBHS.

F. VISITOR COMMENTS

Parent Tricia Ponder spoke to the recent publicity of EHS dances and alcohol testing. She spoke against canceling dances and praised the intervention measures.

G. INFORMATION

( 6) Superintendent Report

Supt. Scott reported on the academic celebrations occurring at EHS, Winship, and Zane.

ETA held their annual retirement party at Eureka Inn.

( 7) Associate Superintendent Report

Assoc. Supt. Aslanian will make it his goal next year to bring in more of the community to the EHS academic fair.

There are twelve ECS students traveling to Kamisu, Japan in July, and likewise, Kamisu students will visit Eureka. The Board was invited to attend a welcoming for Kamisu students on July 30.

ECS BOARD OF EDUCATION MEETING MINUTES – June 5, 2002

Page 2 CSEA also held their annual retirement party at Eureka Inn.

H. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Anderson/Pace to approve the following Consent Calendar items:

SBR Machado spoke against the change in job duties for the Director of Special Education and the reduction of staff on Item 35. In the minutes on page 5, Pace and Anderson were added to attendants at the conference on meeting effectiveness.

( 8) Personnel Report #18

( 9) Minutes of the of the Regular Meeting of May 1, 2002

(10) Signatory Authorization (Commercial Warrants & payroll Payment Orders)

(11) Signatory Authorization for Receipt of District Payroll Warrants

(12) Signatory Authorization (Purchase Orders)

(13) Resolution #01-02-063 – Signatory Authorization with US Bank National Association

(14) Resolution #01-02-064 – Signatory Authorization with Bank of America

(16) Declaration of Equipment as Surplus and Authorization to Sell

(17) Approval to Renew Agreement to Provide Food Services to the Glen Paul Center

(18) Notice of Completion – Swimming Pool Alterations – Eureka High School

(19) Accept Donation to Grant Elementary School

(20) Accept Humboldt Area Foundation Summer Youth Program Mini-Grant – Winzler Childrens Center

(21) Approve One-Time Block Grant – Grant Elementary School

(22) Accept Humboldt Area Foundation Summer Youth Program Mini-Grant – Elementary Summer School

(23) Approve One-Time Block Grant – Humboldt Bay High School

(24) K-12 Gifted and Talented Education (GATE) Plan

(25) Winship Middle School’s Adoption of CPM 1 and 1A for 8th Grade Math

(26) Intent to Apply for the Waste Tire Playground Cover Grant Program – Grant Elementary School

(27) Intent to Apply to the McLean Foundation – Washington Elementary School

(28) Intent to Apply for the Redwood Ambassadors Grant – Zoe Barnum High School

(29) Intent to Apply for a LEAF Grant – Food Services

(30) Resolution #01-02-065, Revised Date for Observance of Abraham Lincoln's Birth Date

(31) ECS Transportation Department's Participation in Safe and Sober

Graduation Program

(32) Memorandum of Understanding for the Services of SHARE

(33) Proposed Minimum Day

(34) 2002-2003 Future Teachers Contract with HSU

(35) Resolution #01-02-066, Elimination/Reduction of Classified Staff

Student Board Representatives: ayes 2, noes 0, absent 0; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

I. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(36) Citizens’ Oversight Committee Selection

President Hayes recalled the process to this point.

It was M/S by Taplin/Fullerton with the following individual vote: Liana Simpson: 5/0, Larona Farnum: 5/0, Albert Nelson: 5/0, Susan Seaman: 5/0, Kurt Kramer: 5/0, Bob Marino: 5/0, Melinda Ciarabellinni: 5/0, Marge Custis: 5/0, Ken Skaggs: 5/0. Motion carried.

ECS BOARD OF EDUCATION MEETING MINUTES - June 5, 2002

Page 3

(37) Scheduling of Special Board Meetings and Confirmation of Summer Meetings

a. Board Protocol and Communication

Some items to be discussed will be CSBA board standards, board seating, and the agenda format. The Board agreed to a workshop on July 17, 2002, from 1:00 p.m. to 4:00 p.m. before the regular meeting.

b. Budget Meeting – June 12, 2002

The Board agreed to meet to discuss the budget on July 19, 2002, from 4:00 p.m. to 6:00 p.m.

It was M/S by Pace/Fullerton to schedule a special governance board workshop on July 17, 2002, from 1:00 p.m. to 4:00 p.m. and a special budget board workshop on June 19, 2002, from 4:00 p.m. to 6:00 p.m. Student Board Representatives: ayes 2, noes 0, absent 0; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(15) Award of Bid – Zane Reroofing Project

CBO Johnson explained funding will come from the deferred maintenance account. A&I Roofing was recommended low bidder for the project.

It was M/S by Fullerton/Taplin to award the Zane reroofing project to A&I Roofing. Student Board Representatives: ayes 2, noes 0, absent 0; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

J. DISCUSSION - The Board is Asked to Receive

(38) New Course Adoption – "Health Path Senior Seminar/Senior Internship" – Eureka High School

EHS teacher Stephanie Jackson explained the importance of the program and its configuration. This is a college prep program, and most students are enrolled in seven periods a day. Most internships will be associated with St. Joseph Hospital. SBR Kromer added, from a student’s point of view, it is a very valuable course.

(39) Changes to Board Policies 6159, 6162.5, 6164.4, Special Education

Director of Special Education Lee Ann Lanning presented the changes to the board policies. Wording is from the SELPA manual that has been approved by the Board. This item will return on consent at the next regular meeting.

(40) Review of May 24 Meeting with Bond Council

The Board was provided notes from the bond council meeting with Mark Epstein, Dan Santos, the architect, and district staff. Discussion included expediting projects by spending district funds for a project and reimbursing the district with bond money. A hazardous materials assessment of sites is also recommended. PLA (project labor agreement) and RFQ (request for qualifications) were explained. It is also important to expedite the EHS seismic report to get in line for hardship money. The Board requested a copy of the board policy on contracts and what requires board approval.

(41) Governing Board Representatives for Secondary Graduation Ceremonies

The Governing Board chose which schools they would like to represent for graduation ceremonies.

K. BOARD CORRESPONDENCE

Information was received from CSBA encouraging boards to pass a resolution calling for approval of the state budget by the end of June. This item will come to the Board at the next meeting.

L. COMMENTS/COMMUNICATION - BOARD MEMBERS

Hayes: Hayes received the final report of a two-year project by Project Lean on the physical activity and nutrition services at Eureka High School. Tonight we voted on applying for grant that would create some policy guidelines for Food Services in our district. This report will be useful in guiding that grant if we receive it.

ECS BOARD OF EDUCATION MEETING MINUTES – June 5, 2002

Page 4 Pace: No comment.

Taplin: Taplin attended both CSEA and ETA retirement receptions.

Anderson: Anderson attended EHS’s Academic/Career Fair. It is a shame it can’t be arranged so that parents can attend.

Fullerton: No comment.

M. RECESS

CLOSED SESSION (continued)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: None

At 9:10, the meeting was moved to closed session.

It was M/S by Taplin/Pace to approve the recommendation of the hearing panel on Student #01-02-014 and the discipline agreement on Student #01-02-015. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

N. ADJOURNMENT

President Hayes adjourned the meeting at 10:00 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held June 26, 2002, at 4:30 p.m. in the district boardroom

/mt

Eureka City Schools Board of Education

SPECIAL WORKSHOP MEETING

May 29, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

5:00 PM SPECIAL PUBLIC MEETING (An audio recording is made of this meeting.)

A. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Hayes at 5:00 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. DISCUSSION - The Board is Asked to Receive

1) Interview of Prospective Citizen’s Oversight Committee

The final vote to appoint the Citizens’ Oversight Committee will be made at the May 5, 2002 regular meeting. Attached are recommendations for interviews and the questions asked the following interviewees: Liana Simpson, Larona Farnum, Albert "Fred" Nelson, Melinda Ciarabellinni, Susan Seaman, Ken Skaggs, Kurt Kramer, Marge Custis, and Bob Marino

E. ADJOURNMENT

President Hayes adjourned the meeting at 7:00 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

/mt

See attachments: Recommendations for Interviews

Interview Questions

Citizen’s Oversight Committee

Interview Questions

May 29, 2002

1) What do you see as the primary role for the Citizens’ Oversight Committee?

2) As advisory to the Board, what elements of facility construction projects do you believe to be most important for Board consideration?

3) You will represent (parents, senior citizens, taxpayers, business, community at large) on this committee, what do you believe to be their primary interest in implementing facility improvement projects?

4) It will be important for the Citizens’ Committee to work well together, how will you positively influence the group process?

5) Staff will be committed to provide the committee support, what would you expect in this area?

6) What are you most excited (most concerned) about with regard to the facility improvement projects?

7) Do you have any questions you would like to ask us?

8) What skills or expertise do you think you would bring to this committee?

9) After reading the responsibilities of this committee, what do you prioritize as the most important role this committee will play?

10) What ideas would you have to report to the community on the spending of bond dollars?

(Citizens Oversight Committee Questions)

CITIZENS’ OVERSIGHT COMMITTEE

RECOMMENDATIONS FOR INTERVIEW

May 2002

(1) Active in a business organization representing the business community located within the school district

Liana Simpson

(1) Senior citizens’ organization

Larona Farnum

(1) Bona fide taxpayers’ organization

Albert (Fred) Nelson

(2) Parents or guardians of children enrolled in the school district’s elementary schools one of which is active in a parent-teacher organization

Susan Seaman

Kurt Kramer

(2) Parents or guardians of children enrolled in the school district’s middle schools or high schools one of which is active in a parent-teacher organization

Bob Marino

Melinda Ciarabellinni

(2) At large representing the community with interest in education

Marge Custis

Ken Skaggs

(citizens oversight interviews/mt)

Eureka City Schools Board of Education

REGULAR WORKSHOP MEETING

May 15, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

4:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. BOARD RECOGNITION

( 1) 2001-2002 APPLE PIN AWARDS

Apple Pins were awarded to the following: Susan Browning from Grant, Sue Griffith from Eureka Adult School, Bob Newkirk from the Corporation Yard, Shawn Bennett from the Corporation Yard, Colleen Giampaolo from EHS, Patty Merideth from Winship, Diane Mann from the Tech Lab, Ernie Fabian from Lincoln, Carol Skaggs from Lafayette, Marquetta Bennett from Jefferson, Kate Latimer from Jefferson, Carolyn Whitmire from Zane, Bruce McKay from Zane, and Vicki Forsman from Washington. Meg Youravish and Zenita Retherford from Jefferson received awards at an assembly at Jefferson.

E. VISITOR COMMENTS

There were no visitor comments.

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Anderson/Taplin approve the following Consent Calendar items:

( 2) Personnel Report #17

( 3) Job Description – One-Stop System Youth Coordinator – Adult Ed.

( 4) K-8 Reading/Language Arts/ELD Textbook Adoption

( 5) Ratification of Representatives to CIF/NCS Leagues

( 6) Resolutions #01-02-041 through #01-02-061, Non-Reemployment of Temporary Certificated Personnel

( 7) Exemption Certification for Emergency Employment of Retired Member

( 8) Declaration of Equipment as Surplus and Authorization to Sell

( 9) Accept the Humboldt Area Foundation Grants – Grant and Washington Elementary Schools

(10) Accept the Humboldt Sponsors Grants – Eureka Elementary Academy and Jefferson and Grant Elementary Schools

(11) Approve Special Education Transportation Agreement for 2002-2003

(12) Accept Augmentation Funds for Regional Service Learning Lead Grant

(13) Accept Amendment to the Adult Education and Family Literacy Act 231/225 Grant

Student Board Rep.: ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

G. DISCUSSION/ACTION – The Board is asked to discuss/act

No items/No action.

ECS BOARD OF EDUCATION MEETING MINUTES – May 15,2002

Page 2 H. DISCUSSION - The Board is Asked to Receive

(14) K-8 Math Curriculum

Scott recalled this is the first year of the adopted math programs. Valerie Gardner, math resource teacher, was introduced. Gardner began with how state standards have resulted in a compaction of the curriculum. For example, math traditionally taught in the first grade is being introduced in kindergarten. This is also difficult for teachers who have taught at one grade level. A K-5 leadership team was developed to determine the concerns/questions and offer suggestions. The Board received sample K-3 and 4-5 schedules accounting for one hour of math per day plus remedial time. These reflected the challenge of scheduling the needed math time to complete the curriculum by the end of the year. Each chapter is locked into a specific standard so the unfinished text is a problem. In comparison to other districts in the state, Eureka City Schools is already enacting state suggested strategies. ECS strategies to improve student performance in mathematics includes teacher preparation with staff development workshops and grade-level networking, math intervention with math technicians and math intervention teachers, CLC extended day math intervention, and summer school’s Math Focus. Math Focus will concentrate on one skill through the 20 days of summer school for each grade level. A pre and post assessment is needed to determine if the Math Focus program is on target with grade-level skills.

(15) Winship Middle School’s Adoption of CPM 1 and 1A for 8th Grade Math

Scott emphasized this is a program in use at Winship that is working well and meets all state guidelines for math. Unfortunately, the publishing company has not gone through the state adoption process. All the materials meet the criteria of a successful adoption except it officially has not been approved by the state. A certain portion of textbook money can be used for state non-adopted text. One concern is documenting the results of the un-adopted text on the HSEE. Winship Principal Kim Cobine commented CPM is being used throughout the state in middle and high schools. The proposal is to continue to use CPM for all 8th grade students. Algebra 1A (CPM) will be offered the students who have taken pre-algebra in the 7th grade, but are not ready to move into algebra. Using the un-adopted CPM text and how this may affect future funding was discussed. CPM is not being considered for state-adoption because of the political arena. It is viewed as more liberal. The state is not even accepting waivers on the CPM program. CPM is doing very well outside of the state of California. CPM fits the framework of teaching to the diverse learning styles. Hayes added that if we are living our mission statement, we should step out of the box to meet the varied needs of the student.

(16) Eureka High School Program Review

EHS Associate Principal Bob Stephen began with explaining how courses are developed. Once adopted by the Board, courses are presented to parents and students through a registration presentation plan. Schedules are mailed in August followed by appointed days to discuss the schedule with the student. Students are given an overview of what is required for graduation through a presentation in the auditorium, and college planning is offered throughout a student’s high school career. Students are also counseled on options after high school. In addition, students are offered career exploration pathways with specialized courses at each grade level. Work experience has offered students an option to receive needed credits. EHS’s alternative programs include Humboldt Bay High School, Health Path, and integrated programs. In early spring, students receive an individual graduation report. Registration forms and individual subjects were shared along with zero period and summer school schedules. Anderson expressed concern with offering students who are higher achievers/gifted a more challenging environment rather than more work.

ECS BOARD OF EDUCATION MEETING MINUTES - May 15, 2002

Page 3 (16) Eureka High School Program Review (continued)

Anderson further commented, there is not enough challenging course work offered freshman and sophomores. The student goes from one AP class as a freshman to two AP classes as a sophomore, and then it balloons. They are not ability grouped.

(17) New Gifted and Talented Education Plan

Assistant Supt. Joann Davenport and Principal Paul Gossard explained the process for the 2002-2003 GATE application. The program is being expanded to include students gifted in areas such as specific academic ability, leadership, visual and performing arts, and creativity. This plan is based on differentiated instruction. The secondary level plan is still being developed. Funding is expected to remain at the same level and will be divided up evenly among the sites. All principals are taking on extra assignments with the reduction in administration, and Mr. Gossard’s assignment is GATE.

(18) Citizens’ Oversight Committee Member Interview Recommendations

The slate of recommended applicants for interviews was presented to the Board. Interviews have been scheduled for the 29th. Board members were asked to submit interview questions to the Superintendent’s office by the 21st. The actual vote will occur on June 5.

I. RECESS

J. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(19) Public Employee Discipline/Dismissal/Release - No action taken.

(20) Employee Evaluation - Superintendent

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(21) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

K. ADJOURNMENT

President Hayes adjourned the meeting at 9:03 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held June 5, 2002, at 4:30 p.m. in the district boardroom

(MINUTE WS5.15.02/mt)

Eureka City Schools Board of Education

REGULAR MEETING

May 1, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

CLOSED SESSION (closed to the public)

A. 7:00 p.m. Call to order and move to closed session

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian

The regular meeting was called to order by Hayes at 7:00 p.m. and moved to closed session.

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

Board action was taken at the conclusion of regular session.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 1) Public Employee Discipline/Dismissal/Release - No action taken.

( 2) Appointment of Public Employee – Associate/Assistant/ Principal – No action taken.

( 3) Employee Evaluation – Superintendent – No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 4) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

7:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

B. RECONVENING OF REGULAR SESSION

The regular meeting was reconvened by Hayes at 7:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent :

Staff Present : Scott, Aslanian, Nason

C. PLEDGE OF ALLEGIANCE TO THE FLAG – Worthington Elementary School

Worthington student Jose Manto led the Pledge in Spanish and English, and student Emily Connally gave a short essay.

D. ADJUSTMENTS TO THE AGENDA

The Board will here J27 before J26.

E. STUDENT BOARD REPRESENTATIVES REPORT

Student Board Representative Bashdi summarized what is going on at Eureka High School including Give Youth a Hand and Sophomores in the Streets. Student Board Representative Cole Machado gave his report (a copy is available in the Superintendent’s Office.)

F. VISITOR COMMENTS

There were no visitor comments.

G. INFORMATION

( 5) Superintendent Report

ÿ Superintendent Scott commented on the newspaper picture of Jefferson Principal Bill Cannady kissing a duck…looks as if the duck lost the bet.

ÿA meeting is schedule for May 24 with bond legal and financial advisors to continue planning on the bond.

ÿLast Thursday, IBB was visited by a CTA budget analyst. The representative analyzed the district budget and communicated with CTA/ETA.

ÿ Dr. Scott welcomed CR’s President/Superintendent Casey Crabill.

( 6) Associate Superintendent Report

ÿ Assoc. Supt. Aslanian announced that Pat Daly is being recognized as the state Classified Employee of the Year.

ECS BOARD OF EDUCATION MEETING MINUTES – May 1, 2002

Page 2

H. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Anderson/Pace to approve the following Consent Calendar items with the listed corrections and the deletion of H(13):

Member Anderson asked for discussion on H(18) and H(19).

H(19) Resolutions #01-02-036 & #01-02-037, Declaring Results of School Bond Election Held March 5, 2002. Anderson pointed out typos on Pages 28 and 33, in the first sentence ‘whereby "had" should be "held."’ On Page 34, first line "an" should be "and." Scott felt the changes do not affect the material content of the Resolutions, but would be noted.

H(18) Resolution #01-02-038, In the Matter of Support of the American Lung Association Not to Accept Financial Contributions from Tobacco Organizations. Anderson referred to Page 19 and the second-to-last paragraph, "will not accept or solicit any gifts…". Anderson expressed concern with this applying to tobacco companies being absorbed by food companies. She expressed concern with preventing the district from receiving goods from these companies (Kraft). President Hayes moved this item to discussion/action.

On H(8) Minutes of the Regular Meeting of April 17, 2002, Member Pace referred to the discussion on the HAF grant for Montessori. Pace asked that her comments regarding ‘ordering supplies in August being too late’ be included in the minutes. Pace also questioned the order of the conversation. The tape will be reviewed and a copy of the conversation provided the Board. Taplin noted a typo in her name where the "r" was omitted.

( 7) Personnel Report #16

( 8) Minutes of the Regular Meeting of April 17, 2002

( 9) Textbook Adoption – Paso A Paso - EHS

(10) Textbook Adoption – Bon Voyage - EHS

(11) Textbook Adoption – Art of Floral Design - EHS

(12) Textbook Adoption – Flowers, Foliage, and Creative Design - EHS

(13) Textbook Adoption – The Science of Agriculture - EHS

(14) Textbook Adoption – Earth Science - EHS

(15) Supplemental Literature Adoption – Far North – Zane Middle School

(16) New Job Descriptions - Educational Mngmntt Solutions’ (EMS) Reclassification Study

(17) Intent to Apply for the Mervyns' Foundation Grant – Lincoln

(19) Resolutions #01-02-036 & #01-02-037, Declaring Results of School Bond Election Held March 5, 2002

(20) Resolution #01-02-040, Recognizing the Week of May 20, 2002, as "Classified Employee's Week"

(21) Resolution #01-02-039, Recognizing May 8, 2002, as "Day of the Teacher"

Student Board Representative: ayes 1, noes 0, absent 0; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

I. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(18) Resolution #01-02-038, In the Matter of Support of the American Lung Association Not to Accept Financial Contributions from Tobacco Organizations

Scott commented this has been an issue in higher education. It is difficult to trace the holdings of certain companies. Scott suggested using the word "knowingly". Fullerton added there would be a difference between `a contribution that gives a company publicity vs. altruistic concern.’ Hayes shared this is more than just accepting money; for instance, EHS receives unrequested book covers. It is true Phillip Morris is changing their name, but Hayes believes the district should take a stand and not accept gifts or contributions from any company that sells cigarettes.

ECS BOARD OF EDUCATION MEETING MINUTES - May 1, 2002

Page 3Anderson disagreed with refusing contributions from a subsidiary company of Phillip Morris like Kraft. Fullerton suggested wording it differently. This item was tabled. Fullerton and Anderson will reword the resolution and bring it back to the Board at the next meeting.

(22) Scheduling of Special Meetings: (a) May 22, 2002, 4:30 p.m. Curriculum Workshop (b) May 29, 2002, 5:00 p.m. Citizens’ Oversight Committee Interviews

It was M/S by Taplin/Anderson to approve scheduling the following special meetings: (a) May 22, 2002, 4:30 p.m. Curriculum Workshop (b) May 29, 2002, 5:00 p.m. Citizens’ Oversight Committee Interviews. Student Board Representative: ayes 1, noes 0, absent 0; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

J. DISCUSSION - The Board is Asked to Receive

(23) Report on the Status of the Homeless Education Project

Homeless Education Project Coordinator Maureen Chase shared it is estimated there are 400 children in the district experiencing homelessness. These are children that are on the streets, staying in motels, staying in shelters, runaways, and camping. The McKinney program was just re-funded, and Chase will apply for a continuing grant. This program assists children of all age levels attend school. They love it! Colleen Giampaolo, who works at the high school, is connecting many high school students with the program. Through the program, she is able to fund student’s extracurricular costs (sports, transportation). To help the students feel a part of their school, Chase’s staff meets with teachers to raise awareness. In addition, all schools have been in serviced on working with homeless students. Tutors meet with students after school too, which allows the student time to debrief. The program is currently serving approximately 150 to 175 students. One difficulty is statistics show the average homeless student changes schools three times per year. Whatever method will keep the student in their home school is used. The program pays for Redwood Transit, the Eureka city bus, and liaisons to pick up students. On behalf of the Board, Hayes thanked Ms. Chase for all the good work of the program.

(24) Report to the Board from Shanti Sattler Regarding her Participation on the National Youth Advisory Council

EHS student Shanti Sattler informed the Board the National Youth Advisory Council is a select group of 25 young people ages 13-21 representing all American youth engaged in service to their communities. This is a council of Youth Serve America, a national service learning organization. In March, Sattler had the honor of attending the National Service-Learning Conference in Seattle and met others involved in service learning. Sattler has also been involved in the junior class of 2003 adopting the Carson Mill site next to the Adorni Center. Last year at Sophomores in the Streets, students put in flowerbeds and will soon install a beach volleyball court at the location. Sattler spoke of the honor and experience of belonging to a group that is committed to one thing, service and the betterment of this world. Sattler will serve for two years, and then will qualify to be a mentor. On behalf of the Board, Hayes congratulated Ms. Sattler on her accomplishments.

(25) College of the Redwoods District High School Graduates Report Presented by CR’s President/Superintendent Dr. Casey Crabill

President Hayes thanked Dr. Crabill for her positive influence on the ECS school bonds. Dr. Crabill presented the High School Graduate Report; this is a new effort for CR that began last year. It is an attempt to align CR’s services in a way that is more effective. CR would like to focus on the younger students; what is known about them, where are they coming from, and what are they studying when they come to CR. Dr. Crabill asked for questions and extended to the Board CR’s willingness to be a good receiving institute. ECS BOARD OF EDUCATION MEETING MINUTES – May 1, 2002

Page 4 Hayes questioned how ECS students are performing on English and math placement tests, and if they are prepared to move into CR’s system. This data was not disaggregated, but on a national scale, the scores are comparable to average. Hayes expressed appreciation for the report. Dr. Crabill added CR would be happy to add any elements that would be more useful.

(26) Job Description – One-Stop System Youth Coordinator – Adult Ed.

Director of Adult Education Kim Kellenberg recalled the adult school’s involvement with the Workforce Investment Act and its board. The adult school received a $100,000 grant to connect youth (ages 14-22) with the One Stop Center. This money will be used to hire a coordinator and three AmeriCorp workers to provide training. This is a countywide program with the adult school as lead liaison. This is a very positive grant for all of our students. This job will entail assisting with mentoring services, internships, and connecting employers with youth. Hayes commented on the format of the job description and the alignment of the nature of the job. Dr. Scott complimented Kellenberg on how he has expanded the resources of the adult school.

(27) K-8 Reading/Language Arts/ELD Textbook Adoption

Assistant Superintendent JoAnn Davenport distributed current information on the K-5 adoption. Teachers voted on April 22, and brought their recommendation to the Curriculum Committee on April 24. Davenport reviewed the selection process and the forms that were used. In elementary, 81% selected Houghton Mifflin. Davenport offered an article from "California Educator," regarding this adoption called ‘Scripted Learning.’ The reasons for choosing Houghton Mifflin rather than Open Court were explained. Teacher Pam Gossard had the privilege of being on the language arts adoption committee as well as the curriculum committee. She found the middle schools had many of the same "big" ideas as the elementary. Reasons for choosing this text were EL support, the quality of the authors and literature, and Houghton Mifflin is connected to the ‘Write Source’, which is what the elementary teachers use. As a side note, the second grade book features local author Natasha Wing. The state standards are also mentioned in the student edition so they too can see the connection. Davenport added one other positive is the accompanying workbook.

Davenport introduced the middle school recommendation. Principal Kim Cobine explained both middle schools sent teachers to the HCOE publishers’ presentations, and the materials were brought back to the school library for teachers to review. It was narrowed down to Prentice Hall and McDougal Little and another week was spent reviewing these texts. A written vote with comments was then conducted. Annette DeModena, Zane teacher, explained how thoughtfully this text was designed and listed some of the following qualities: They use a standards driven approach, 30% of the selections are nonfiction, good rubrics for teacher and self assessment, there is a myriad of comprehension strategies and critical thinking approaches, a variety of authors, all standards are met in every lesson, the vocabulary and spelling are inclusive, and there are audio tapes in English and Spanish. The schools will also receive two free novels as well as journals for the children. Member Taplin added the consumable journal is free for 7 years. Davenport shared the text will be on display for the next two weeks in the boardroom. The cost will be about $100 per student K-5, and approximately $57 per student for middle school, and will be in place by September. Pat Self was recognized as spearheading the adoption process. In-service is scheduled for the end of the year. On May 20, there will be a K-5 assessment meeting. Dr. Scott explained this presentation would have normally appeared on a workshop agenda, but it is necessary to expedite the ordering process. Hayes noted this item would return at the next meeting on consent calendar.ECS BOARD OF EDUCATION MEETING MINUTES – May 1, 2002

Page 5 K. BOARD CORRESPONDENCE

There was no Board correspondence.

L. COMMENTS/COMMUNICATION - BOARD MEMBERS

Hayes: Hayes distributed invitations to the 100-year anniversary celebration of Washington School House on May 17. The building was just listed on the National Historical Registry.

Pace and Hayes attended a seminar on childhood obesity. This is said to be an epidemic in our area. They launched a network of committees to take proactive steps in addressing the issue in the community. Some policy decisions may come to the Board.

Taplin and Hayes attended the conference on meeting effectiveness. It reinforced our need to meet and talk about Board protocol. At some point, a special meeting will be scheduled to discuss expectations of each other as a board.

Pace: Pace provided packets to board members on the workshop she and Hayes attended.

Taplin: Taplin added to Hayes’ comments, the conference for board members on meeting effectiveness was outstanding.

Anderson: No comment.

Fullerton: No comment.

M. RECESS

CLOSED SESSION (continued)

The Board may continue Item A to consider and/or take action on closed session items.

N. ADJOURNMENT

President Hayes adjourned the meeting at p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

Eureka City Schools Board of Education

REGULAR MEETING

April 17, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

CLOSED SESSION (closed to the public)

A. 7:00 p.m. Call to order and move to closed session

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

The regular meeting was called to order by Hayes at 7:02 p.m. and moved to closed session.

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

(a) Discipline Agreement for Student #01-02-011 (b) Discipline Agreement for Student #01-02-012 (c) Discipline Agreement for Student #01-02-013 – action taken at the conclusion of regular session.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Public Employee Discipline/Dismissal/Release - No action taken.

( 3) Appointment of Public Employee – Assoc/Assist/ Principal – No action taken.

( 4) Employee Evaluation – Superintendent – No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 5) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

7:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

B. RECONVENING OF REGULAR SESSION

The regular meeting was reconvened by Hayes at 7:33 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : Kroemer

Staff Present : Scott, Aslanian, Thornton

C. PLEDGE OF ALLEGIANCE TO THE FLAG – Lincoln Elementary School

Lincoln principal Larry Nicoll introduced two outstanding students who make ongoing positive contributions to Lincoln. Claire Hull, from Mr. Albee’s class, led the Pledge and then introduced her parents and brother. Cassandra Barnett, from Mr. Hand’s class, introduced her mother. Both girls gave a brief report on how much they like Lincoln.

D. ADJUSTMENTS TO THE AGENDA

President Hayes explained that Pages 65 and 66 were inadvertently placed in the board pack and should be removed.

E. STUDENT BOARD REPRESENTATIVES REPORT

ÿStudent Board Representative Machado started a new system of receiving information from school sites; this resulted in a very thorough report. Machado highlighted activities at Grant Elementary, Zoe Barnum High School, Worthington Elementary, Winship Middle School, Zane Middle School, and Alice Birney Elementary. Other special activities were attached to the report. All board members received a report. The report is available for review in the Superintendent’s office.

ÿPresident Hayes announced a new Student Board Representative has been appointed from Eureka High School, Bridgett Kroemer. Bridgett was unable to attend, but was represented by Rachell Grushkin. Grushkin reported on the activities occurring in Student Government including powder puff, the senior picnic, the senior prom, and Give Youth a Hand.

ECS BOARD OF EDUCATION MEETING MINUTES – April 17, 2002

Page 2

F. VISITOR COMMENTS

There were no visitor comments.

G. INFORMATION

( 6) Superintendent Report

ÿSuperintendent Scott distributed the testing schedule for the month of May at Eureka High School. Associate Principal Bob Steffen works very hard in developing the schedule. Unfortunately, all of May is consumed by testing rather than instruction. This schedule will be sent to elected representatives. Although the district believes assessment is good, all testing from throughout the state landing on the same month is not good.

ÿ Dr. Scott congratulated the EHS wind and jazz ensemble for bringing home awards from the Anaheim Heritage Festival. An article will follow in the "Reporter."

ÿ First Lady Sharon Davis will pay a visit to Lafayette on April 18 at 10:45 a.m. Board members were invited to attend.

ÿ CalSPRA (California School Public Relations Association) has sent congratulations to the district (Sheldon Reber) for winning the Award of Merit for "The Reporter" and Second Place for the Parent Calendar 2001-2002, in the 2002 CalSPRA Communications Contest.

ÿLast Thursday and Friday, EHS conducted Phase II of their site strategic plan. Cambridge’s Lindsey Gunn was present to facilitate. Surprisingly the HSEE did not dominate the conversations. Diversity, supportive staff helping students, looking at students in the middle and not losing sight of them, and creating harmony among staff were some of the reoccurring themes.

ÿ ETA president Patrick Riggs shared the local democratic party will host a reception for the Governor’s wife at the Carter House at noon on the 18th.

( 7) Associate Superintendent Report

ÿ Aslanian distributed a postcard regarding an open house organizational meeting at Morris Graves Museum of Art to continue the sister city relationship with Nelson, New Zealand. With regard to education, staff will contact each other via e-mail and then continue with students. If there is sufficient interest, home visits will be considered.

ÿOn March 28, Aslanian and his wife attended Lafayette’s musical theater club performance. It is always an excellent performance.

ÿ A workers compensation representative visited the district. Unfortunately, the 9/11 tragedy is resulting in the largest workers compensation claim in history, which will make for higher rates. The focus will be to work with unions to lower workers compensation claims.

ÿThe summer school schedule for elementary and middle school was distributed.

ÿJohnson and Johnson are funding drug and alcohol prevention training to Zane nurse Anita Fullbright and counselor Carole Cox. They will receive information in this area for a year.

H. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Pace/Taplin to approve the following Consent Calendar items:

( 8) Personnel Report #15

( 9) Minutes of the March 20, 2002 Regular Workshop Meeting

(10) Receive the ECS California School Employee Association Interests for Negotiating the 2002-2005 Contract with the Governing Board

(11) Submit the Governing Board’s Interests for Negotiating the 2002-2005 Contract with the ECS California School Employee Association

(12) Certification of the 2000-2001 Audit Findings Corrective Plan and Recommendations

(13) Accept the Digital High School Technology Support and Staff Training (TSST) Grant – Zoe Barnum High School

(14) Renewal of Contract Between Mandated Cost Systems, Inc. and Eureka City Schools – Fiscal Year 2002-2003

ECS BOARD OF EDUCATION MEETING MINUTES - April 17, 2002

Page 3

H. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(15) Annual Meeting of the Eureka School District Financing Corporation

(16) Declaration of Equipment as Surplus and Authorization to Sell

(17) Accept the Johnson-O’Mally Program Grant Award

(18) Energy Conservation Resolution #01-02-032

(19) Accept Humboldt Sponsors Grants – CLC Program, Healthy Start, Afterschool Programs

(20) Claim Against Eureka City Schools

(21) New Older Adults Class, "Mature Drivers Improvement AARP Driver Safety/55 Alive"

(22) Intent to Apply for "49er’s Foundation" Grant – Grant Elementary School

(23) Intent to Apply for "Governor’s Reading Award Program 2001 – Lincoln & Lafayette Elementary Schools

(24) Intent to Apply for a Tapestry Grant – EHS

(25) Intent to Apply for the Regional Youth Development Grant - EHS

(26) Intent to Apply for the Even Start Family Literacy Program Grant

(27) Disposal of Obsolete/Damaged Text/Library Books - EHS

(28) English Language Acquisition Program (ELAP) Application for Reclassification Funding – Fiscal Year 2001-2002

(29) Intent to Operate Title I Schoolwide Programs and Title I Schoolwide Program Plans – Winship Middle School

Student Board Representatives: ayes 1, absent 1; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

I. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(30) Intent to Apply for the HAF Grant – Montessori School

Assistant Superintendent Davenport explained there are only certain periods available to apply for HAF grants. The next period to apply will be August, and this will be too late to purchase Montessori supplies if the program were to proceed in September. Davenport gave a brief background on Montessori and the process that is being followed to offer the program. Currently enrollment is at 10, and 20 is required for the program to begin. Terry Vroman was introduced as a certified Montessori teacher and the person spearheading the idea. If Montessori is to be offered in ECS, the Board will receive a more in-depth conversation on the program. Hayes expressed concern with submitting a grant prior to making a decision. HAF needs to know the Board is fully supportive of a program before presenting a grant. Member Taplin supported Hayes’ remarks. Hayes suggested monthly HAF grants. Anderson questioned if this is a problem for HAF. The Board concluded a decision whether to start the program or not should be made between May 15 and June 1.

It was M/S by Pace/Anderson to approve the Intent to Apply for the HAF Grant Montessori School. Stud Brd Rep ayes 1, absent 1; Governing Board: ayes 2, noes 3, absent 0. Motion failed.

J. DISCUSSION - The Board is Asked to Receive

(31) Textbook Adoption – Paso A Paso - EHS

EHS teacher Patricia Donohue was present for questions. Although the current text is a good book, it was adopted approximately 12 years ago and replacement copies are difficult to obtain. The new book offers more in learning strategies. This is the year world language has been budgeted.

(32) Textbook Adoption – Bon Voyage - EHS

Assoc. Principal Steffen explained this book also received good reviews and was researched well by the French teacher Jennifer Trewartha.

ECS BOARD OF EDUCATION MEETING MINUTES - April 17, 2002

Page 4

(33) Textbook Adoption – Art of Floral Design – EHS

(34) Textbook Adoption – Flowers, Foliage, and Creative Design - EHS

Mr. Steffen presented this and the following text for teacher Sandy Lovfald who feels this text provides additional information to the current subject. English teachers also review these text.

(35) Textbook Adoption – The Science of Agriculture - EHS

This text is used in the Agriculture Department as their Science II program at the sophomore level. This is an upgrade that provides a more focused biological look. This will also be used as a resource in the college prep program and the environmental biology class.

(36) Textbook Adoption – Earth Science - EHS

EHS teacher Weldon Benzinger has brought this forward for consideration. The state is in their last stages of the science standards. This will provide for earth science in the sophomore year science. Board questioned the old form.

(37) Supplemental Literature Adoption – Far North – Zane Middle School

Superintendent Scott briefly introduced this literature as a supplement to Zane teacher Jean Sheffler’s lab class. All texts presented will return on consent at the next regular meeting.

(38) New Job Descriptions - Educational Management Solutions’ (EMS) Reclassification Study

Aslanian recalled a brief history of the development of these job descriptions through the classification process done by EMS. Hayes encouraged staff to distribute all job descriptions to the respective employee. This will be brought back to the Board under consent.

(39) EHS Pool Construction Update

CEO Johnson explained the pool is in the final stages of completion. It was filled and some leaks were discovered and repaired. The punch list of final details will begin tomorrow, and the contractor should be out of the building by next week. The screens on the windows were removed to allow in more light, but not long after a rock was thrown through one of the windows. Less-light restrictive screens will be replaced. Staff is working with the city Parks and Recreation Department on an agreement. Another meeting is scheduled with the city on May 14 at 11:30 a.m. It is important to discuss an updated pool plan with the city of Eureka. The Board will receive the plan for rates of use prior to implementation. There is full access for ADA around the pool. The diving board had to be removed to allow the four-foot clearance from the back of the diving board to the wall. The actual cost of construction is approximately $350,000, which is equal to the donation.

(40) Language Arts Adoption Update

Dr. Scott proposed Wednesday May 22, at 4:30 p.m. as the traditional spring curriculum workshop. The first part of this meeting will entail language arts and the second part a presentation on Eureka High curriculum/scheduling issues.

Assistant Superintendent Davenport explained there are two language arts committees working on the K-8 adoption (K-5, 6-8). The materials being reviewed were approve by the state school board in January/February. Davenport explained the composition of the two committees. In March, Houghton Mifflin and Open Court, the two recommended publishers, made a presentation to Humboldt County schools. After the presentation, the teams met and developed a timeline. A decision was also made that due to cost and rigidity of the publishers, the district will not pilot. The teacher evaluation form and the timeline were distributed to the Board. The teams met again recently with both publishers. On April 22, staff will vote on a publisher and depending on the vote, the committees will make a recommendation to the Curriculum Committee on April 24. The Board will receive the recommendation shortly thereafter.

ECS BOARD OF EDUCATION MEETING MINUTES - April 17, 2002

Page 5 K. BOARD CORRESPONDENCE

(41) Receipt of Notification Given to Certificated Employees Regarding Reduction/Elimination of Services for 2002-2003

President Hayes acknowledged that all Board members received this information.

L. COMMENTS/COMMUNICATION - BOARD MEMBERS

Anderson: Anderson attended the EHS strategic planning session, and it was a great two days. She enjoyed being able to participate.

Taplin: Taplin agreed with Anderson’s comments.

Pace: No comment.

Fullerton: No comment.

Hayes: Hayes recalled Board members receiving information on the American Lung Association’s request for schools not to accept financial contributions from tobacco organizations. Hayes asked this be placed on a future agenda.

M. RECESS

CLOSED SESSION (continued)

The Board may continue Item A to consider and/or take action on closed session items.

It was M/S by Pace/Fullerton to approve the recommendation of the discipline agreements on Students #01-02-011, -012, and -013. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

N. ADJOURNMENT

President Hayes adjourned the meeting at 9:17 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held May 1, 2002, at 7:30 p.m. in the district boardroom

(BOARD/MINUTEs4.17.02/mt)

Eureka City Schools Board of Education

REGULAR WORKSHOP MEETING

March 20, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

4:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:33 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

B. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge was led by Student Board Representative Machado.

C. ADJUSTMENTS TO THE AGENDA

Discussion items changed in order to be heard: G12, G15, G13.

D. VISITOR COMMENTS

Requests to address the Board regarding Winzler Childrens Center were received and will be heard under G(15).

Retired teacher Lynn McKenna presented the Board with information and invitations to the Jazz Festival children’s concerts. The concerts will be held Sunday, Monday, and Tuesday, April 7, 8, and 9. Ms. McKenna gave a brief schedule of the concerts. This year elementary along with middle schools will participate. Through a grant received from Solomon Smith Barney, music teachers Mike Labolle, David Demant, and retired music teacher Don Moenke will provide jazz concerts and clinics to all the ECS elementary schools through April and May. The Board received a schedule and invited to attend any session. The Eureka High School’s participation was explained. Solomon Smith Barney will again provide funding for instruments. Associate Superintendent Greg Aslanian expressed his appreciation for Ms. McKenna’s work; the children’s concerts would not happen if it were not for Lynn’s efforts. President Hayes also expressed the Board’s appreciation of Ms. McKenna’s work. ËMember Taplin asked a letter of appreciation be sent on behalf of the Board to Solomon Smith Barney. Taplin also suggested a letter to the editor from the Board.

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Anderson/Taplin to approve the following Consent Calendar items:

The following corrections were made: On page 8 of the minutes, 7:30 p.m. was changed to 4:30 p.m. In response to Pace, the surplus items in E(4) will be sold at a garage sale at the corporation yard. Also in response to Pace, E(8) Open Schools Week is no longer held in April but March to coincide with kindergarten registration and other districts. Item E(10) was moved to Discussion/Action. President Hayes asked the following names be added to the minutes under the acknowledgement of the Campaign Steering Committee: Annette Cody, Ed Woodcock, Mariann Hassler, Bob Borek, Paul Ziegler, and Ran Perry.

( 1) Personnel Report #14

( 2) Minutes of the Regular Meeting of March 6, 2002

( 3) Minutes of the Special Meeting of March 13, 2002

( 4) Declaration of Equipment as Surplus and Authorization to Sell

( 5) Claim Against Eureka City Schools

( 6) Accept the William F. Goodling Even Start Family Literacy Grant Award Amendment

( 7) Kindergarten Standards-Based Report Card

( 8) Resolution #01-02-021, Declaring April Public Schools Month

ECS BOARD OF EDUCATION MEETING MINUTES – March 20, 2002

Page 2

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

( 9) Resolution #01-02-028, Approving Access to Meal Eligibility Records for Purposes of Reporting Disaggregated Achievement Data

(11) Community-Based English Tutoring (CBET) Program Notification of Intent to Participate, FY 2002-2003

Student Board Rep.: ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

F. DISCUSSION/ACTION – The board is asked to receive/discuss/act

(10) School Calendar for 2002-2003

Member Pace spoke of the problems with the calendar presented for a vote. It is difficult for parents to find childcare during the weeks off, teachers and students drag through the last week in June, and senior students have a conflict with entrance exams for college. Superintendent Scott shared it was agreed in IBB that a committee of classified and certificated employees, parents, and administration will be formed to addressed the problems of this calendar and offer other options. This calendar has been presented by ETA and is the result of a certificated employee vote. Aslanian explained the committee will begin meeting this May. Fullerton expressed concern with voting on a calendar he had only just received. Anderson asked the committee analyze individual components of the calendar. She asked to hear from all levels of teachers as to what is best for the students.

It was M/ by Taplin and due to lack of a second, S/by President Hayes to approve the 2002-2003 school calendar. Student Board Representative: noes 1. Governing Board: ayes 3, noes 2 Pace, Fullerton, absent 0. Motion carried.

ËSuperintendent Scott asked Board members to submit their written concerns about the calendar to Aslanian.

G. DISCUSSION - The Board is Asked to Receive

President Hayes adjusted the calendar to hear Items 15, 12, and then 13.

(15) Fiscal Plan 2002-2003

Dr. Scott recalled presenting the 2001-2002 interim report at the last meeting and the obligation to certify a balanced budget for 2001-2002 and 2002-2003. Next year’s budget will have $2.7 million less revenue and will require $2 million in budget adjustments to reach a positive certification. The district is under the strict auspices of AB1200. Under AB1200, the HCOE is required to oversee the district’s budget. Unfortunately, many districts throughout the state are experiencing the same difficulties. At least $1 million of this deficit is attributed to declining enrollment. This year the Board is trying to allow more opportunity for public input. Over 300 children live within the Eureka City School’s boundaries that choose not to attend ECS schools. General concepts were presented to the Board at last Wednesday night’s meeting to begin discussion of ways to sustain, maintain, and stabilize grant funded programs that are not maintaining their programs within the grant allocation.

Superintendent Scott met with transportation’s Dan Pires and he will provide a detailed analysis of transportation’s cost savings. The policy for duplicating is being developed by the Fiscal Policy Team. The elementary principals are working on alternative funding mechanisms to maintain the Elementary Academy. More information will follow on these portions of the plan.

Teen Parent Program Director Pam Cahill and Director of Alternative Education Pat Faeth presented a plan to reduce program encroachment of $68,000 in the Teen Parent program. The plan will allow both programs at EHS and Zoe Barnum to continue with the goal of remaining within the funding provided from the state.

ECS BOARD OF EDUCATION MEETING MINUTES - March 20, 2002

Page 3

(15) Fiscal Plan 2002-2003 (continued)

Ms. Cahill explained she is stepping aside as Director and will teach full time next year. Lori Gladding will serve as Director of the program. The EHS program will be near maximum capacity next year. Marci Cox, a graduate and monitor of the program, advocated the continuation of the facility at Zoe Barnum High School. Parent Mark Neeson spoke of the value of the EHS program and how it contributed to the success of his daughter’s graduation and continuing education. In response to Member Pace, community childcare participants sign a contract stating they will be given a 30-day notice if a student requires childcare. Funding is through a Cal Safe grant, which is difficult to receive, but once received should continue. Maryann Pennekamp spoke of the wonderful job the program is doing and the positive result it has on society. Superintendent Scott concluded that given the analysis, both sites will be maintained next year and Business Services will proceed with very close monitoring of revenue and staffing. With Ms. Cahill going back to the classroom, the program’s budget is reduced by $29,000 in salary leaving a $3,000 positive balance.

Superintendent Scott explained with the hard work of Debbie Brocco-Springer and JoAnn Davenport, Winzler’s deficit of $125,000 has been reduced significantly. The goal is to zero out the encroachment in a three-year period and provide future sustainability of the program. The district is looking at matching the program with an elementary school and Worthington is a location with room. The idea is to share fiscal, human, and physical resources. One philosophical draw back of Winzler’s encroachment is that it is a preschool being supported by K-12 money. This could be influenced by matching and housing the program on an elementary school campus. Scott further explained this evening is provided for public input to help determine the plausibility/feasibility of such a plan.

Assistant Superintendent JoAnn Davenport shared that one of the most exciting parts of this plan is the articulation of the pre-school program with the K-5 program, which is currently not occurring. One challenge at Winzler is staffing and with this plan, human resources can be shared between programs. Worthington principal Pam Lindstrom commented there is a need throughout the district to provide the program Winzler provides at the elementary sites. Winzler is the only early childhood development program available in a publicly funded program. There is great potential for sharing resources. It means change, but the community is changing and the district is changing. Sadique Kilkenny from Head Start explained they serve families that live at the poverty level. Head Start has been at Worthington for 12 years and most of their families with low income come from the west side of town. It is also found that children who attend preschool on an elementary campus, move into the kindergarten of that school. Winzler lead teacher Debbie Brocco-Springer expressed concern with maintaining enrollment without the Alice Birney after-school program. Ms. Brocco-Springer stated there are approximately 10 families that walk to Winzler. Mr. Kilkenny added the Worthington Head Start has the same parent concerns. Head Start’s goals are the same goals as Winzler, and the idea is both facilities will open their doors and serve both families.

ETA President Patrick Riggs, on behalf of ETA, advocated for the open process of bringing concerns to administration. Mr. Riggs related to administration the negative financial impact the move would have on Winzler. The Winzler programs are full, and there is room for expansion questioning the capacity of the Worthington Head Start building. Mr. Riggs distributed a map of where Winzler students live. Mr. Riggs suggested the Board make a firm and clear determination with respect to capacity of Worthington program.

ECS BOARD OF EDUCATION MEETING MINUTES – March 20, 2002

Page 4

(15) Fiscal Plan 2002-2003 (continued)

Riggs asked they investigate the impact this will have on people using the program and if the decision is viable for these people.

The following parents, grandparents, employees, and community members gave testimony to the excellent program at Winzler and spoke against moving the program to the Worthington site. Some of these reasons were the inconvenience of transportation across town, the Winzler site no longer being used by ECS, maintaining enrollment/grant funding, disruption, and the change in general: Julie Retzloff, Nora Cramer, Chris Barone, Leon Moses, Robert Martinez, Russell Black, Barbara Paiment, Marsha Willis, Elizabeth Cox, and Marie Shaw.

In response to Head Start parent Tina Verhulst, the district would save approximately $25,000 (on-going) with the move, the move would occur by fall, and letters would be sent out to all Worthington parents.

President Hayes stated with declining enrollment, the district is having to look at every aspect of the budget which includes all programs with fixed costs that encroach on the general fund. The Board is exploring ways these programs can be maintained while eliminating encroachment. There are questions that need to be answered, and this is the forum for receiving those questions.

Member Fullerton stated he thinks Winzler is located where it is needed the most and at best, the savings is only $20,000 in encroachment. Member Fullerton added there are many negatives in moving. This is the second year of turmoil for Winzler, and it is not necessary. Fullerton stated he does not think this is a good idea and would like to have the idea dropped.

Scott agreed that stability is very important and the encroachment is fluid. The Board has a plan to reduce and this is a part of that plan. The district needs to continue to evaluate childcare services in a more holistic way. This plan is an attempt to put Winzler in a position where they can maintain their program and share resources so this does not have to be addressed in the future. The encroachment will only go up, not down, because of the increase in benefits and reductions that have been made but cannot be continued because of CSEA contractual issues.

There are no elementary campuses with available space except Worthington. In response to Lori Gladding, there are currently 20 qualifying students being served by Head Start on the east side of town. In response to Pam Cahill, the program must stay in tact to qualify for grant funding. The type of curriculum used by Head Start and Winzler was explained. The Board will continue to evaluate this plan.

G. RECESS

At 6:40 p.m., the Board moved to closed session.

H. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

(15) Consideration of Student Expulsion(s) (no additional information required)

(a) Student #00-01-008 (b) Student #00-01-010

The Board acted at the conclusion of the meeting.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

(16) Public Employee Discipline/Dismissal/Release - No action taken.

ECS BOARD OF EDUCATION MEETING MINUTES – March 20, 2002

Page 5

(17) Appointment of Public Employee – Associate/Assistant/Principal – No action taken

(18) Employee Evaluation – Superintendent – No action taken

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

(19) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees – No action taken.

G. DISCUSSION - The Board is Asked to Receive (continued)

At 7:20 p.m., the Board moved to open session.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent : Machado

Staff Present : Scott, Aslanian, Thornton

(12) Process for Appointing the Measures S&T Citizens’ Oversight Committee

Superintendent Scott explained little information was received from the list serve on the Citizens’ Oversight Committee process. Bond Financial Advisor Mark Epstein has sent information that was provided the Board. Legal services confirmed the Board must choose members in open session. Following are recommendations for process: (1) Superintendent presents applications by category to the Board; (2) Board receives and reviews applications by category; (3) Candidates are ranked anonymously by Board members, i.e. 4 candidates in a particular category with ranking as 4 (highest), 3, 2, 1 (lowest); (4) Screening committee (2 Board members, Superintendent, [consider additional person]) will review Board ranking, discuss candidates, interview (if necessary), and select top choice by category; (5) Committee submits list of candidates for Oversight Committee to entire Board; (6) Board interviews recommended committee members in public session; (7) Board votes by ballot; (8) President reads aloud individual ballot for each candidate; (9) If any candidate is not approved, the screening committee will present second candidate of choice. The following will be added to #1, "with applicants falling under all qualifying categories." Voting by secret ballot in #7 was questioned as being a violation of the Brown Act; this will be checked. The statement, "at the next board meeting" will be added to #7.

(13) Progress of Superintendent’s Goals 2001-2002

Superintendent Scott briefly highlighted his evaluation competencies and goals matrix. ËAnderson asked for feedback from the principals on the status of the work plans. Board members will use the matrix to rank the goals.

It was M/S by Anderson/Taplin to approve the Hearing Panel recommendations on Student #01-02-010 with the addition of an administrative placement as per discussion. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

It was M/S by Anderson/Pace to approve the discipline agreement on Student #01-02-008. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

I. ADJOURNMENT

President Hayes adjourned the meeting at 8:05 p.m.

Respectfully submitted,

CLERK OF THE BOARD

James W. Scott, Ed.D.

Secretary of the Board of Education DATE

(MINUTE WS 3.20.02/mt)

Eureka City Schools Board of Education

REGULAR WORKSHOP MEETING

March 13, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

4:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

A. CALL TO ORDER OF REGULAR SESSION

The regular meeting was called to order by Hayes at 4:33 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

D. VISITOR COMMENTS

There were no visitor comments.

E. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Taplin/Anderson to approve the following Consent Calendar items:

( 1) Resolution #01-02-026, Reduction/Elimination of Certificated Employees

( 2) Board Policy 5145.9(a) Hate-Motivated Behavior – Second Reading

Student Board Rep.: ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

F. DISCUSSION/ACTION – The Board is asked to receive/discuss/approve

( 3) Citizens’ Oversight Committee Application Changes

Dr. Scott explained changes requested at the March 6 meeting were included in the application. Because there are two measures, the legislation requires the committee include two parents representing the high schools/middle schools and two parent representatives of the elementary schools. Legislation also requires two-year terms. Both items have been added where appropriate. Pace clarified the Board is not required to act on the recommendations by the committee. "One member who is a parent or guardian of a child enrolled in the school district" was removed. Hayes pointed out that "Recommendations of project prioritization and project construction schedules" is included in the guidelines at the request of the Board and is not a requirement of the legislation. The deadline to turn in applications was changed to April 15. The Board will appoint the committee at the May 15 board meeting. The process to appoint will be placed on the March 20 meeting agenda. The Board asked to receive information on how other districts have processed applications. The process will be in place before appointment, and all applicants will be interviewed.

It was M/S by Anderson/Pace to approve the Eureka City Schools Measures S&T Citizens’ Oversight Committee guideline, application, and timeline with the mentioned changes. Student Board Representative: ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

( 4) 2001-2002 Second Interim Budget Report

CBO Jerry Johnson explained there is a positive cash flow in the 2001-2002 budget, but deficits occur in the projected budgets of 2002-2003, 2003-2004. Johnson referred to the working budget with a total fund balance of $4,013,972. Accounting’s Gaye Gerdts was commended for her work in assisting with the report. Johnson followed with the general fund summary of unrestricted actuals through January 2002 and projections through June 30, 2002. Mr. Johnson assured the Board with projected adjustments to remediate the deficit, the Board can file a positive certification of the 2001-2002 Second Interim Report.

ECS BOARD OF EDUCATION MEETING MINUTES – March 13, 2002

Page 2 ( 4) 2001-2002 Second Interim Budget Report (continued)

The HCOE has asked for a detailed evaluation of recommended adjustments as the budget moves out into multi-years. The Board received a copy of the actual cash flow as of February 28, 2002, with an ending cash flow of $260,996. This includes a transfer of $71,164 from the reserve contingency. Fullerton asked for a list of the line item reductions. Anderson requested a list of CLC programs by location and their grant funding status. Taplin asked for the status of all grants. Scott explained the district has been able to answer questions asked by the HCOE, and recommends beginning to move away from AB1200 status by submitting a positive certification of the 2001-2002 Second Interim Report.

It was M/S by Pace/Taplin to accept the second interim as recommended. Student Board Representative: 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

G. DISCUSSION - The Board is Asked to Receive

( 5) Fiscal Plan 2002-2003 – 2003-2004

Hayes explained this evening’s report would be presented to the Board with some discussion. On the March 20 meeting, there will be opportunity for public input on all recommendations before adoption. Reduction/restructuring recommendations are not final until adoption of the budget in June. Dr. Scott corrected that 2003-2004 will not be addressed at this time. The improvements addressed in 2002-2003 will carry over as a foundation to the 2003-2004 budget. The 2001-2002 budget is recommended certified positive based on some big-ticket, one-time-only money items such as the sale of Parcel B and logging of the parcel. All together, $1.2-1.3 million of one-time money was used to balance the 2001-2002 budget. The goal is to adopt subsequent budgets with on-going money for recurring costs. The following years’ budgets will not be built on one-time money. Dr. Scott presented line items that were reduced to balance the 2001-2002 budget. This was necessary after a loss in revenue such as the governor’s mid-year budget adjustments. The drop in revenue includes a deficit of $2,778,567 for next year. This does not include the increase in benefits of $521,984. Dr. Scott listed the personnel reductions, district operations reductions, program consolidation/restructuring, and areas he is hoping for revenue enhancements. Hayes asked the Board to request information of staff before the March 20 meeting. Financial savings data will also be available on the 20th. The Board asked for details on reduced transportation, duplicating, and hourly costs of the legal consortium and history of use. Taplin asked for information presented in the same format as the overheads.

Hayes moved the meeting to closed session at 6:00 p.m.

H. CLOSED SESSION (closed to the public)

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 6) Public Employee Employment – Associate/Assistant/ Principal – No action taken.

( 7) Employee Evaluation – Superintendent – No action taken.

( 8) Public Employee Discipline/Dismissal/Release - No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 9) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

I. ADJOURNMENT

President Hayes adjourned the meeting at 7:00 p.m.

ECS BOARD OF EDUCATION MEETING MINUTES - March 13, 2002

Page 3 Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held March 20, 2002, at 7:30 p.m. in the district boardroom.

Eureka City Schools Board of Education

REGULAR MEETING

March 6, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

CLOSED SESSION (closed to the public)

A. 7:00 p.m. Call to order and move to closed session

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

The regular meeting was called to order by Hayes at 7:00 p.m. and moved to closed session.

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

( a) Student #00-01-009 Board action was taken at the conclusion of regular session.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Public Employee Discipline/Dismissal/Release - No action.

( 3) Appointment of Public Employee – Associate/Assistant/ Principal – No action.

( 4) Employee Evaluation – Superintendent – No action.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 5) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action.

7:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

B. RECONVENING OF REGULAR SESSION

The regular meeting was reconvened by Hayes at 7:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

C. PLEDGE OF ALLEGIANCE TO THE FLAG – Washington Elementary School

Washington Principal Paul Gossard introduced students Jesse Carpenter from Jerry Cartwright’s class and Cody Wuillmier from Mary Pigeon’s class. The students led the Pledge and introduced their families and teachers. Both students reported on the science fair, the fund raiser book fair and cookie dough sales, the reading contest, the new playground equipment, and the after school and music programs.

(L. COMMENTS/COMMUNICATION - BOARD MEMBERS)

President Hayes asked to make her comments at the beginning of the meeting. Hayes acknowledged the following core group of people who met every week beginning in December to organize the strategies behind the Measures S&T campaign: Tim Cochrane, Bill Burns, John Westrick, Ed Cody, Sheldon Reber, Mary Jane Edge, Karen Rudin, Jim Scott, Joe McTurk, Sandy Fitspatrick, and Bonnie Neely. As campaign manager, Chris Kerrigan did a tremendous job overseeing the campaign. Hayes thanked the "fabulous" staff who worked very hard on the campaign: JoAnn Davenport, Jim Scott, Greg Aslanian, Bob Munther, Sheldon Reber, Jerry Johnson, Mike McKay, Dan Pires and Bruce Slightom. ETA and CSEA both worked hard in the community throughout the campaign. Hayes thanked Board member Anderson who worked closely with the community and Pace and Taplin for much of the office activities. Above all, Hayes thanked the community for the vote. This is the district’s opportunity to bridge school and community with good communication. The community will be paying for these bonds for the next 38 years, and through communication, she would like them to believe they are a big part of this project.

ECS BOARD OF EDUCATION MEETING MINUTES – March 6, 2002

Page 2 D. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

E. STUDENT BOARD REPRESENTATIVES REPORT

Student Board Representative Cole Machado expressed how glad he is to have the schools upgraded with bond money. Thank you from the students. Machado reported the HSEE is being given to 10th grade students across California. Director Pat Faeth is the recipient of a grant that will be used for staff and personal development. On March 28, alternative education will hold their strategic plan review. Director Faeth asked Machado to invite members Taplin and Pace to the review.

F. VISITOR COMMENTS

Jeanne Nicolds, district employee and new resident of Eureka, thanked and commended the Board for the ground work that was laid to present a successful package resulting in the success of Measures S&T.

G. INFORMATION

( 6) Superintendent Report

_Superintendent Scott seconded Hayes’ remarks and thanked everyone for their support on the bond measure. The work on an ECS bond measure goes back as far as 12 years. The campaign is one thing, but the work to follow is another.

_Superintendent Scott distributed changes in the strategic planning schedule. Worthington, Zane, and Winship are rescheduled. The middle schools may be held on the same day meeting separately in the morning and coming together in the afternoon.

_Open Schools Week flyers were distributed to the Board (March 18-22). The second annual school fair date will be Saturday, March 23. Zane and Winship will participate this year. Kindergarten registration begins March 25.

( 7) Associate Superintendent Report

_ Aslanian expressed his pleasure with the results of the bond measure. He acknowledged CSEA and ETA for manning the phones, walking the neighborhoods, etc.

_Developing a sister city relationship with Nelson, New Zealand is moving forward with the endorsement by Nelson. They are in the process of putting together pen pal relationships.

_A teacher in their masters program is interested in working on "why parents take their students out of the Eureka City School District."

G. PUBLIC HEARING

( 8) Waiver Request to Permit the Use of District Funds for Expenses and Transportation for Out-of-State Field Trips

The Board received a corrected notice of the public hearing. This is the "second request in a two-year period." There was no public comment. President Hayes closed the public hearing.

H. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Anderson/Pace to approve the following Consent Calendar items with a correction made to Item H10, on page 2 of the minutes, changing the High Schools Strategic Plan Phase II to April 11 and 12.

( 9) Personnel Report #13

(10) Minutes of the Regular Meeting of February 6, 2002

(11) Minutes of the Special Meeting of February 27, 2002

(12) Intent to Apply for Humboldt Area Foundation Grant – Jefferson

(13) Intent to Apply for Redwood Coast Music Festival Solomon Smith Barney Youth Program Grant – Elementary Music

ECS BOARD OF EDUCATION MEETING MINUTES - March 6, 2002

Page 3 H. CONSENT CALENDAR - The Board is Asked to Receive/Approve (continued)

(14) Intent to Apply for a Simpson Fund Grant – Washington

(15) Waiver Request to Permit the Use of District Funds for Expenses and Transportation for Out-of-State Field Trips

(16) Appointment of Representative for the Community Advisory Council for SELPA

(17) Authorize Extension of Agreement with Auditor for the 2001-02 FY           

(18) Declaration of School Buses as Surplus and Authorization to Destroy

(19) Declaration of Equipment as Surplus and Authorization to Sell

(20) Accept Donation to Jefferson Elementary School

(21) Accept the Demonstration Project for Enhancing Youth Connections and Access to One-Stop Systems Grant

(22) Approve the Medi-Cal Administrative Activities (MAA) Interagency Agreement

(23) Receive Eureka Teachers Association’s Interests for Negotiating the 2002-2005 Contract with the Governing Board

(24) Submit the Governing Board’s Interests for Negotiating the 2002-2005 Contract with Eureka Teachers Association

Student Board Representatives: ayes 1; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

I. DISCUSSION/ACTION - The Board is Asked to Receive/Approve

(25) 2002 CSBA Delegate Assembly Election Ballots

It was M/S by Anderson/Taplin to cast a vote for Bob Berkowitz. Student Board Representatives: ayes 1; Governing Board: ayes 5, noes 0, absent 0. Motion carried.

(26) Scheduling a March 13, 2002 Special Board Meeting

It was M/S by Pace/Taplin to hold a special meeting on March 13, 2002 at 4:30 p.m. Student Board Representatives: ayes 1. Governing Board: ayes 5, noes 0, absent 0. Motion carried.

J. DISCUSSION - The Board is Asked to Receive

(27) Report on the Even Start Program

Carol Harvey, Even Start coordinator, defined the Even Start Family Literacy program as a federally funded program that is part of the Title I Improving America’s Schools Act. In October 1998, Eureka City Schools was one of six districts in the stated awarded this grant. The Northcoast Childrens Center serves as the program’s co-partner. Ms. Harvey shared what Even Start offers in the way of educational intervention programs for those families most in need. Ms. Harvey shared the following programs: adult education, parent support groups, parent and child interactive time, family literacy nights, early childhood education, childcare, home visits, and tutoring. There have been 87 families and 182 children served by the program. Ms. Harvey introduced Even Start mentors Shelley Johnson, Vannesa Acu, and Renee Marrero. Each mentor brought a parent who gave testimony of how the program helped them succeed. Ms. Harvey explained they would be applying for four more years of the grant. They will not receive as much money, but will build on the collaboratives that have been built.

(28) Kindergarten Standards-Based Report Card

Assistant Superintendent JoAnn Davenport explained she has met with all kindergarten teachers and each has had a lot of input into the card. Member Anderson requested a copy of the district standards for kindergarten. Each report card will have an instruction sheet on how it is to be completed. The card will be fine tuned this year by a small portion of teachers and used exclusively next year. ECS BOARD OF EDUCATION MEETING MINUTES – March 6, 2002

Page 4 (29) Board Policy 5145.9(a) Hate-Motivated Behavior – First Reading

Assistant Superintendent Bob Munther explained that through the help of Lois Beachy, the sites are completing their safe school plans. One of the missing policies was hate motivated crime. This policy has come from CSBA and provides a process to follow that is similar to the complaint procedure. This item will return on consent at the next regular meeting.

(30) Eureka City Schools Current 2001-2002 and Multi-Years 2002-2003, 2003-2004 Budget Update

CBO Jerry Johnson reviewed the shifts that have occurred in the revenue and expense flow through the 2001-2002 FY. The HCOE’s deficit analysis with corrections was shared. The deficit for FY 2002-03 is $2,014,947 and for FY 2003-2004 is $2,866,147. The 2001-2002 budget will be presented to the HCOE with a positive certification. This will be brought to the Board at the March 13 meeting. The Board will also receive information on what is occurring in other districts throughout the state. The general discussion on budget reductions will begin at the March 13 meeting, and public input will be received at the March 20 meeting. Hayes questioned the existence of innovative programs at other California high schools to help in improving ADA.

K. BOARD CORRESPONDENCE

Members were asked to contact the Superintendent’s office if they would like to be registered for the CSBA/HCAST spring workshop on April 27.

L. COMMENTS/COMMUNICATION - BOARD MEMBERS

Hayes: Comment heard at the beginning of the meeting.

Pace: Member Pace congratulated staff and expressed her appreciation for all the work that was done on the bond. Pace attended the SELPA alternative dispute resolution workshop. Information was shared with the Board. There is good information for IEPs and IBB.

Taplin: No comment.

Anderson: No comment.

Fullerton: No comment.

M. RECESS

CLOSED SESSION (continued)

The Board may continue Item A to consider and/or take action on closed session items.

It was M/S by Pace/Taplin to approve the recommendation of the hearing panel on Student #01-02-009. Governing Board: ayes 4, noes 1 Fullerton, absent 0. Motion carried.

N. ADJOURNMENT

President Hayes adjourned the meeting at 8:50 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

The next regular meeting will be held March 13, 2002, at 4:30 p.m. in the district boardroom.

Eureka City Schools Board of Education

SPECIAL WORKSHOP MEETING

February 27, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

A. 4:30 p.m. CLOSED SESSION (CLOSED TO THE PUBLIC)

The Board will consider and/or take action upon the following consent items:

With respect to every item of business discussed in closed session pursuant to E.C. Sec. 48918(c) or 76030:

( 1) Consideration of student expulsion(s) (no additional information required)

(a) Student #01-02-007

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 2) Employee discipline, dismissal, or release (no additional information required)

( 3) Public Employee Appointment – Assistant/Associate/Principal/Director

With respect to every item of business to be discussed in closed session pursuant to E.C. Sec. 54957.6:

( 4) Conference with labor negotiator Scott/Aslanian regarding ETA, CSEA, and/or Management Employees

5:00 PM SPECIAL PUBLIC MEETING (An audio recording is made of this meeting.)

B. CALL TO ORDER OF SPECIAL SESSION

The special meeting was called to order by Hayes at 5:00 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Machado

Members Absent : Fullerton

Staff Present : Scott, Reber, Thornton

C. PLEDGE OF ALLEGIANCE TO THE FLAG

D. ADJUSTMENTS TO THE AGENDA

There were no adjustments to the agenda.

E. VISITOR COMMENTS

There were no visitor comments.

F. CONSENT CALENDAR - The Board is Asked to Receive/Approve

It was M/S by Anderson/Taplin to approve the following Consent Calendar items:

( 5) Minutes of the Special Meeting of January 31, 2002

( 6) Course Adoption – Audio Production

( 7) Course Adoption – Honors Orchestra

( 8) Course Adoption – Introduction to NJROTC

Student Board Rep.: ayes 1. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

G. DISCUSSION/ACTION – The Board is asked to receive/discuss/approve

( 9) GO Bond Citizens’ Oversight Committee

Dr. Scott explained that he and members Fullerton and Anderson compiled information from other California school’s contracts. Dr. Scott reviewed the resulting document. Appointing a Board member to attend the committee meetings will be discussed at another time. Following are changes made to the document: Page 1, Paragraph 1, "The purpose of the committee shall be to monitor how bond funds are spent and inform the public." Page 2, Categories, "At large representing the community with interests in education," and "How long have you been a resident in the Eureka City School District?" Whether a member would like to serve on a 2-year or 4-year term will be added to Page 4. Membership of the Committee, add the sentence at the end "Members serve without compensation." On Page 6, #2, delete "starting after the successful bond measure has been certified by the Board of Education."

ECS BOARD OF EDUCATION MEETING MINUTES – February 27, 2002

Page 2 ( 9) GO Bond Citizens’ Oversight Committee (continued)

Applications will be due on April 8 at 4:00 p.m. The Board will seek legal council on what can be discuss in open and closed session. The process for reviewing the applications will be developed next. Mr. Reber distributed a draft advertisement requesting citizens for the oversight committee. The Board considered whether to advertise before or after the election. Information and applications will be distributed through Mr. Reber’s office to school sites, site PTA, the Chamber of Commerce and other important community organizations. Advertisements will be published in the local papers and school newsletters. The wording in the ad will match the wording in the application. The Board agreed distribution will occur after the election.

It was M/S by Taplin/Pace to approve the committee structure and application for the Eureka City Schools Oversite Committee with the listed corrections. Student Board Representatives: ayes 1. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

Mr. Reber will compile information on the process for appointment.

CLOSED SESSION (continued)

The Board may continue Item A to consider and/or take action on closed session items.

It was M/S by Pace/Taplin to approve the recommendations of the Hearing Panel on Student #01-02-007. Governing Board: ayes 4, noes 0, absent 1, Fullerton. Motion carried.

H. ADJOURNMENT

President Hayes adjourned the meeting at 6:05 p.m.

Respectfully submitted,

James W. Scott, Ed.D.

Secretary of the Board of Education

CLERK OF THE BOARD DATE

Eureka City Schools Board of Education

REGULAR MEETING

February 6, 2002

3200 Walford Avenue, Eureka, CA

MINUTES

CLOSED SESSION (closed to the public)

A. 7:00 p.m. Call to order and move to closed session

Members Present: Hayes, Anderson, Taplin, Pace, Fullerton

Members Absent: None

Staff Present: Scott, Aslanian, Thornton

The regular meeting was called to order by Hayes at 7:00 p.m. and moved to closed session.

With respect to every item of business discussed in closed session pursuant to EC Sec. 48918(c) or 76030:

( 1) Consideration of Student Expulsion(s) (no additional information required)

(a) Student #01-02-004 (b) Student #01-02-005 (c) Student #01-02-006 (discipline agreement). Board action was taken at the conclusion of regular session.

With respect to every item of business discussed in closed session pursuant to Gov.C Sections 48918(c) or 76030:

( 2) Public Employee Discipline/Dismissal/Release - No action taken.

( 3) Employee Performance Evaluation: Superintendent - No action taken.

With respect to every item of business to be discussed in closed session pursuant to Gov.C. Section 54957.6:

( 4) Conference w/ Labor Negotiator(s) Regarding ETA/CSEA/Management Employees

No action taken.

7:30 PM REGULAR PUBLIC MEETING (An audio recording is made of this meeting.)

B. RECONVENING OF REGULAR SESSION

The regular meeting was reconvened by Hayes at 7:30 p.m.

Members Present : Hayes, Anderson, Taplin, Pace, Fullerton, Machado

Members Absent : None

Staff Present : Scott, Aslanian, Thornton

C. PLEDGE OF ALLEGIANCE TO THE FLAG - ñ Jefferson Elementary School

Principal Cannady introduced student Joe Losey who led the Pledge . Lisa Waitíss 4th grade class and their buddies from Diana Munozíss 2nd grade class sang ìSShine On.î

D. ADJUSTMENTS TO THE AGENDA

The following items were tabled to a future agenda:

J(25) Receive Eureka Teachers Associationíss Interests for Negotiating the 2002-2005 Contract with the Governing Board

J(26) Submit the Governing Boardíss Interests for Negotiating the 2002-2005 Contract with Eureka Teachers Association

E. STUDENT BOARD REPRESENTATIVES REPORT

EHS Matt Davis resigned his position. Student Board Representative Machado reported there were 65 students at Zoe Barnum on the Top Credit Achievers list (received 6 credits or more in 19 days.) The Capawayla group, a Brazilian style martial arts, performed for students. YEAH has been featured in the national magazine ìTTeaching for Toleranceíssî spring 2002 issue. Vicki Holsworthsí classes participated in the nation-wide competition West Point Bicentennial Engineering Design contest.

F. VISITOR COMMENTS

There were no visitor comments.

G. INFORMATION

( 5) Superintendent Report

þ%Superintendent Scott distributed a brief outline of ECS presentations for the HSU Education Summit. ECS is a cosponsor in the program, and currently there are over 300 registered.

ECS BOARD OF EDUCATION MEETING MINUTES  February 6, 2002

Page 2 ( 5) Superintendent Report (continued)

þ%EHS student Shantee Sattler has been appointed as a member to the National Youth Advisory Council to Youth Service America. Ms. Sattler is 1 of 24 in the US to serve on the NYAC. This is a great honor, and Dr. Scott asked this be conveyed to the  Times Standard.

þ%Dr. Scott thanked the Board members for participating in the Saturday facility tours. Scott highlighted some of the tours.

þ%Tomorrow Washington will conduct their final strategic plan update before moving into their Strategic Plan Phase II. Grant follows with theirs on Friday. On April 11 and 12, the high school will conduct the beginning of their Strategic Plan Phase II facilitated by Lindsey Gunn.

( 6) Associate Superintendent Report

þ%On February 25, 8:30 a.m., at the district office, a representative from SISK, the JPA for certificated benefits, will present the issues pertaining to increased costs in medical benefits.

þ%Some students from the EHS EAST program will be traveling to Little Rock, Arkansas to the National